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ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
executive level administrative supportcalendar managementexpense report preparationevent coordinationtravel arrangementsproject managementcritical thinkingMicrosoft Office SuiteClickUp
Soft Skills
organizational skillsattention to detailinterpersonal skillsproactiveadaptabilityindependenceteamworkprofessionalismcommunication
Tools & Technologies
Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft OutlookClickUp
Certifications & Qualifications
Bachelor's degree
Industry Keywords
professional servicesconfidential business mattersstakeholder managementproject timelineshybrid work arrangement
About the role
Key responsibilities & impact- Provide high level administrative support to several firm leaders, working independently and proactively managing workloads and project timelines.
- Manage calendars, schedule appointments, and coordinate meetings for the executives, including coordination of meeting agenda and pre-meeting materials.
- Handle professionally sensitive and confidential business matters and assist with special projects.
- Coordinate travel arrangements, including transportation, lodging and itinerary planning and manage expense reports.
- Act as a liaison between the executives and other departments, clients and external stakeholders.
- Establish and maintain a rapport with internal clients and vendors.
- Assist with event coordination and management of team events including scheduling group meetings, sending out invitations, reserving locations, arranging for catering/food service, hotel accommodations and ground transportation.
- Work closely with other administrative assistants to complete all projects.
- Prepare expense reports, manage email and utilize critical thinking to solve problems.
- Welcome guests and clients (in-person or on the telephone) and answer or direct inquiries.
- Manage special projects as assigned by the executives.
Requirements
What you’ll need- Minimum of five years of executive level administrative support experience, preferably within a professional services firm.
- Bachelor's degree from an accredited college/university or equivalent work experience.
- Proficient with Microsoft Office Suite applications, including Word, Excel, PowerPoint, and Outlook. Prefer experience with ClickUp.
- Ability to work a flexible schedule and overtime as needed and to be in the Columbia office approximately 4 days per week.
- Excellent organizational skills with the ability to manage multiple priorities and meet deadlines.
- Strong attention to detail and accuracy.
- Professional demeanor and strong interpersonal skills.
- Able to consistently demonstrate high quality in work and relationships.
- Proactive and able to anticipate the needs of the executives.
- Ability to adapt to changing priorities.
- Ability to work independently and as part of a team.
- Ability to work in a fast-paced environment.
- Ability to maintain a high level of professionalism at all times.
- Amenable to work on hybrid work arrangement (2 days onsite, 3 days work-from-home)
- Amenable to work on a night shift (8:00pm - 5:00am)
Benefits
Comp & perks- Wellness program
- HMO coverage
- Rewards and Recognition program
- Free shuttle service (provided by CDC | for onsite employees)
- Free lunch meal (For onsite employees)
- On-demand learning classes
- Discretionary time off and Holidays
- Performance-based salary increase
- Discretionary incentive compensation based on client or individual performance
- Hybrid set up to selected roles/location, terms and conditions may apply
- CPA & Certification Assistance and Bonus Program