Contract Administrator – Australian Construction/Building

Hunt St

Contract Administrator for Australian construction consultancy managing documents and proposals. Work remotely while aligning with AU business hours.

Posted 7/24/2026contractRemote • 🇵🇭 PhilippinesMid-LevelSenior💰 A$1,600 - A$2,200 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in Contract Administration and Project Management, with a strong focus on RFQ processes, supplier coordination, and maintaining accurate project documentation. Proficient in utilizing project management systems and AI tools to enhance productivity and streamline administrative processes.

Highest-signal resume keywords

Contract AdministrationRFQ Process ManagementProject Management SystemsSupplier CoordinationConstruction Industry Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Contract DocumentationProposal PreparationQuotation ManagementPurchase Order ProcessingInvoice ProcessingVersion ControlFinancial Record MaintenanceProject SchedulingWorkflow ManagementAdministrative Support

Soft Skills

Organisational SkillsCommunication SkillsResponsivenessProblem-SolvingAdaptability

Tools & Technologies

BuildertrendProcoreSimproMonday.comClickUpMicrosoft 365ClaudeChatGPT

Industry Keywords

Construction AdministrationProject AdministrationBuilding IndustryProperty MaintenanceSubcontractor Documentation

About the role

Key responsibilities & impact

Prepare, maintain, and update contract documentation, service agreements, work orders, purchase orders, and related project records.
Ensure all contract documentation is accurate, complete, and properly filed.
Monitor contract milestones, renewal dates, variations, and other key contractual obligations.
Maintain organised digital filing systems with accurate version control for all contract-related documents.
Coordinate the end-to-end Request for Quotation (RFQ) process by liaising with subcontractors and suppliers to obtain competitive quotations.
Prepare and issue proposals and quotations using approved templates, ensuring accuracy and timely turnaround.
Accurately enter and update RFQ, quotation, proposal, and job information within the project management system.
Maintain up-to-date job statuses, project schedules, and workflow progress to provide real-time visibility across active projects.
Follow up outstanding quotations, approvals, and documentation to keep projects moving efficiently.
Prioritise the timely turnaround of RFQs and proposals to support project delivery and client responsiveness.
Liaise with subcontractors, suppliers, and internal stakeholders regarding quotations, contracts, and project administration.
Coordinate communication between project managers, contractors, suppliers, and clients to support project delivery.
Respond promptly to enquiries and assist in resolving administrative or documentation issues.
Review and process supplier invoices against approved quotations, purchase orders, and completed works to ensure accuracy.
Assist with purchase order management and expenditure tracking.
Maintain accurate financial records and support reporting requirements as needed.
Maintain accurate records within the company's project management and contract management systems.
Learn and adopt new project management systems, automated workflows, and AI-powered tools introduced by the business.
Support continuous improvement initiatives by identifying opportunities to streamline administrative processes and improve efficiency.
Utilise AI tools, including Microsoft 365 and Claude, where appropriate to improve productivity and administrative efficiency.
Maintain accurate electronic records for contracts, proposals, invoices, receipts, and project documentation.
Ensure all documentation is completed accurately and within required timeframes.
Provide administrative support to the Operations team as required to ensure the smooth delivery of projects.

Requirements

What you’ll need

At least 3 years of experience in Contract Administration, Project Administration, Construction Administration, or a similar role.
Previous experience within the construction, building, project management, property maintenance, or related industry.
Strong understanding of RFQ processes, supplier coordination, quotations, proposals, and contract administration.
Ability to manage multiple RFQs and proposals while maintaining a high level of accuracy and responsiveness.
Experience processing purchase orders, invoices, and maintaining contract documentation.
Excellent organisational skills with the ability to manage multiple priorities and deadlines.
Strong written and verbal English communication skills.
Comfortable learning new software and adapting to changing systems.
**Highly Desirable**
Experience supporting Australian construction or trade businesses.
Experience using Buildertrend, Procore, Simpro, Monday.com, ClickUp, or similar project management platforms.
Comfortable using AI tools such as Claude, Microsoft Copilot, ChatGPT, or similar productivity tools.
Familiarity with subcontractor documentation, progress claims, and construction workflows.

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account Hunt St Website LinkedIn All Job Openings 1 - 10 employees 🎯 Recruiter 👥 HR Tech 🤝 B2B Recruitment
HR Tech
B2B Hunt St is an Australia-based recruiting firm founded by brothers Shaun and Eliot with the aim of helping small and medium-sized enterprises (SMEs) hire top offshore talent directly, avoiding the high costs associated with traditional outsourcing agencies. The company offers a unique one-time finder's fee model, enabling clients to save significantly on recruitment costs. They provide comprehensive services including job postings, candidate screenings, interviews, and legal support for compliant remote hiring. Hunt St specializes in sourcing talent from countries like the Philippines, Nepal, Indonesia, and India, offering a transparent and ethical hiring process that allows businesses to provide fairer compensation to employees while ensuring stringent security and compliance measures are met. Contract Administrator – Australian Construction/Building Job not on LinkedIn 🔥 4 minutes ago 🇵🇭 Philippines – Remote 💵 $1.6k - $2.2k / month ⏳ Contract/Temporary 🟡 Mid-level 🟠 Senior 🖥️ Administration Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Prepare, maintain, and update contract documentation, service agreements, work orders, purchase orders, and related project records.
Ensure all contract documentation is accurate, complete, and properly filed.
Monitor contract milestones, renewal dates, variations, and other key contractual obligations.
Maintain organised digital filing systems with accurate version control for all contract-related documents.
Coordinate the end-to-end Request for Quotation (RFQ) process by liaising with subcontractors and suppliers to obtain competitive quotations.
Prepare and issue proposals and quotations using approved templates, ensuring accuracy and timely turnaround.
Accurately enter and update RFQ, quotation, proposal, and job information within the project management system.
Maintain up-to-date job statuses, project schedules, and workflow progress to provide real-time visibility across active projects.
Follow up outstanding quotations, approvals, and documentation to keep projects moving efficiently.
Prioritise the timely turnaround of RFQs and proposals to support project delivery and client responsiveness.
Liaise with subcontractors, suppliers, and internal stakeholders regarding quotations, contracts, and project administration.
Coordinate communication between project managers, contractors, suppliers, and clients to support project delivery.
Respond promptly to enquiries and assist in resolving administrative or documentation issues.
Review and process supplier invoices against approved quotations, purchase orders, and completed works to ensure accuracy.
Assist with purchase order management and expenditure tracking.
Maintain accurate financial records and support reporting requirements as needed.
Maintain accurate records within the company's project management and contract management systems.
Learn and adopt new project management systems, automated workflows, and AI-powered tools introduced by the business.
Support continuous improvement initiatives by identifying opportunities to streamline administrative processes and improve efficiency.
Utilise AI tools, including Microsoft 365 and Claude, where appropriate to improve productivity and administrative efficiency.
Maintain accurate electronic records for contracts, proposals, invoices, receipts, and project documentation.
Ensure all documentation is completed accurately and within required timeframes.
Provide administrative support to the Operations team as required to ensure the smooth delivery of projects. 🎯 Requirements
At least 3 years of experience in Contract Administration, Project Administration, Construction Administration, or a similar role.
Previous experience within the construction, building, project management, property maintenance, or related industry.
Strong understanding of RFQ processes, supplier coordination, quotations, proposals, and contract administration.
Ability to manage multiple RFQs and proposals while maintaining a high level of accuracy and responsiveness.
Experience processing purchase orders, invoices, and maintaining contract documentation.
Excellent organisational skills with the ability to manage multiple priorities and deadlines.
Strong written and verbal English communication skills.
Comfortable learning new software and adapting to changing systems.
**Highly Desirable**
Experience supporting Australian construction or trade businesses.
Experience using Buildertrend, Procore, Simpro, Monday.com, ClickUp, or similar project management platforms.
Comfortable using AI tools such as Claude, Microsoft Copilot, ChatGPT, or similar productivity tools.
Familiarity with subcontractor documentation, progress claims, and construction workflows. Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Find jobs using your resume Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs