Hunt St

QA Automation Engineer

• Design, build, and maintain automation across internal business systems to reduce manual processes and operational friction
• Identify workflow inefficiencies and implement technical solutions that improve speed, accuracy, and consistency
• Develop, test, and deploy automation workflows across CRM, finance, operations, and project delivery systems
• Continuously optimise systems to support evolving business needs
• Explore and implement practical AI use cases across the business
• Prototype and deploy AI-supported tools that enhance decision-making and operational efficiency
• Own and support integrations between key platforms
• Maintain data integrity across systems and ensure consistent information flow
• Support ongoing development and improvement of internal tools
• Take ownership of all Excel-based pricing, costing, and estimation spreadsheets used across the business
• Act as internal technology lead and first point of contact for systems-related matters
• Identify operational bottlenecks and inefficiencies
• Collaborate with stakeholders across various departments

Senior Systems Engineer, Automation Engineer

Assistant

• Review architectural drawings and hand sketches to extract measurements, materials, and specifications for quoting purposes
• Use the company's Excel spreadsheet templates to calculate and compile accurate project estimates
• Transfer completed estimates into formal quote documents for client submission
• Research and verify material costs and supplier pricing as needed
• Create SketchUp drawings from rough hand sketches and reference documents, producing submission-quality visuals for quoting
• Prepare clean, presentation-ready drawings that clearly communicate project scope to clients and suppliers
• Maintain and update a shared job tracking spreadsheet with weekly progress across all active projects (e.g. sent to machine, installed, completed)
• Organise and manage project files and documents via Dropbox
• Download appliance details from supplier invoices and accurately save and organise files for project records
• Assist with general administrative tasks and paperwork as the business requires

Part-Time Draftsperson, Quoting Assistant

Administration

• Prepare, maintain, and update contract documentation, service agreements, work orders, purchase orders, and related project records.
• Ensure all contract documentation is accurate, complete, and properly filed.
• Monitor contract milestones, renewal dates, variations, and other key contractual obligations.
• Maintain organised digital filing systems with accurate version control for all contract-related documents.
• Coordinate the end-to-end Request for Quotation (RFQ) process by liaising with subcontractors and suppliers to obtain competitive quotations.
• Prepare and issue proposals and quotations using approved templates, ensuring accuracy and timely turnaround.
• Accurately enter and update RFQ, quotation, proposal, and job information within the project management system.
• Maintain up-to-date job statuses, project schedules, and workflow progress to provide real-time visibility across active projects.
• Follow up outstanding quotations, approvals, and documentation to keep projects moving efficiently.
• Prioritise the timely turnaround of RFQs and proposals to support project delivery and client responsiveness.
• Liaise with subcontractors, suppliers, and internal stakeholders regarding quotations, contracts, and project administration.
• Coordinate communication between project managers, contractors, suppliers, and clients to support project delivery.
• Respond promptly to enquiries and assist in resolving administrative or documentation issues.
• Review and process supplier invoices against approved quotations, purchase orders, and completed works to ensure accuracy.
• Assist with purchase order management and expenditure tracking.
• Maintain accurate financial records and support reporting requirements as needed.
• Maintain accurate records within the company's project management and contract management systems.
• Learn and adopt new project management systems, automated workflows, and AI-powered tools introduced by the business.
• Support continuous improvement initiatives by identifying opportunities to streamline administrative processes and improve efficiency.
• Utilise AI tools, including Microsoft 365 and Claude, where appropriate to improve productivity and administrative efficiency.
• Maintain accurate electronic records for contracts, proposals, invoices, receipts, and project documentation.
• Ensure all documentation is completed accurately and within required timeframes.
• Provide administrative support to the Operations team as required to ensure the smooth delivery of projects.

Contract Administrator – Australian Construction/Building

Estimator

• Expert working knowledge of Softech - V6 estimation tool (preferably) or similar software
• Working closely with the Sales Team to provide accurate, timely quotes
• Performing precise take-offs from architectural drawings
• Liaising with suppliers, trades team, and production managers/supervisors
• Contributing positively to the team with flexibility and a solutions-driven mindset

Estimator, Aluminum Windows and Doors

Administrative Assistant

• Approve membership waivers and process new memberships.
• Manage membership suspensions.
• Process membership cancellations according to company procedures.
• Manage payment retries and payment rescheduling.
• Maintain accurate customer records.
• Manage and organise the company email inbox.
• Respond promptly and professionally to customer emails and messages in a friendly, conversational tone.
• Provide exceptional customer service while building genuine relationships with members.
• Ensure every interaction reflects our welcoming and community-focused culture.
• Update and maintain the sales pipeline in Go High Level.
• Create, edit, and optimize workflows, automations, forms, and campaigns within Go High Level.
• Ensure customer information is accurate and up to date.
• Assist/build out email marketing campaigns.
• Create, edit, and update marketing assets within Go High Level.
• Support ongoing marketing initiatives and promotions.
• Update website content using WordPress when required.
• Prepare a daily report outlining completed tasks, customer interactions, outstanding items, and key metrics relevant to the role.

Admin Assistant

Bookkeeper

• Manage end-to-end bookkeeping for multiple Australian clients using Xero & MYOB
• Maintain accurate financial records, including:
• - Bank and credit card reconciliations
• - Accounts payable and receivable
• - Coding of transactions
• - Journal entries as required
• Perform daily, weekly, and monthly reconciliations across all relevant accounts.
• Investigate and resolve discrepancies promptly.
• Provide payroll processing and support, including:
• - Payroll data preparation
• - Leave tracking
• - Superannuation calculations
• - Payroll reconciliations
• Prepare regular financial reports, including:
• - Profit & Loss statements
• - Balance Sheets
• - Cashflow reports
• Work closely with accountants and advisors to ensure smooth workflow progression.

AU Bookkeeper

Account Manager

• Treat warm enquiries as the highest priority. Provide fast, professional and consistent follow-up so opportunities never go cold.
• Identify, contact and nurture high-value referral partners, particularly support coordinators and plan managers with active caseloads.
• Move suitable leads from enquiry through to assessment, service planning and commencement, in partnership with the Client Manager.
• Build and maintain a strong database of support coordinators, plan managers and other referral partners — including contact history, referral activity, preferences and outcomes.
• Work closely with the Marketing Department to help ensure marketing activity happens and lands, including referral packs, Google Ads, Meta/Facebook activity, LinkedIn activity and campaign follow-up.
• Bring practical growth ideas to the CEO and Business Manager, with estimated cost, time required, likely benefit, risks and a clear recommendation.
• Report clearly on sales activity, leads, referrals, conversions, lost opportunities, campaign results and what is or isn't working.

Growth and Partnerships Manager

• Manage calendars, appointments, and scheduling.
• Prepare and send invoices and assist with general administrative tasks.
• Update and maintain CRM records accurately.
• Assist with social media scheduling, posting, and basic content coordination.
• Organize files, documents, and business records.
• Support day-to-day operational and administrative activities.
• Assist with research, data entry, and ad hoc projects.
• Explore and implement AI tools and automation opportunities to improve business processes.
• Take on additional responsibilities as the business grows.

Part-time Admin Assistant

• Ensure the delivery of work in provided in a timely manner within the agreed scope.
• Ensure that all client work adheres to agreed time frames and communicate with Manager if cannot be actioned
• Ensure that all client processes are completed accurately and in a timely manner
• BAS Agent compliance obligations are adhered to efficiently and in a timely manner
• Provide feedback to Manager when you identify Xero process improvements for clients
• Provide feedback to Manager when you identify opportunities for clients to grow their business through cost cutting, improved cash flow, business opportunities, etc
• Set up of Xero files according to client requirements
• Maximise use of HubDoc and DEXT to ensure efficiency
• Always use Karbon for all tasks work and communicating with the team
• Professional development to ensuring relevance in the industry
• Other project work as required

• Receive inbound leads and enquiries; quickly prepare quotes, presentations, and make product recommendations.
• Answering questions or addressing concerns throughout their decision-making process.
• Speak with customers to answer questions, gather information, and obtain feedback on broader opportunities and project dependencies.
• Record opportunities and make notes in the CRM.
• Understand the client's product and branding objectives, and make recommendations to meet their needs in line with company strategy.
• Accurately input and manage customer orders in the company's order management system, ensuring all specifications are captured, including materials, design, quantity and delivery timelines.
• Coordinate purchase orders with suppliers, tracking progress from placement through to delivery.
• Manage the company job board to keep all active orders visible, on schedule and properly documented.
• Work directly with clients to obtain sign-off on quotes and artwork approvals ahead of production.
• Assist customers with product enquiries and provide knowledgeable recommendations.
• Prepare professional client-facing presentations and quotations.
• Identify and recommend suitable products and branding methods based on client needs, budget and intended use.
• Maintain and update client records in HubSpot (Enterprise Sales licence).
• Support team members with sales and order-related tasks as needed.
• Prepare and present artwork proof designs for client review using Canva, Google Slides or Adobe Illustrator.
• Brief and coordinate more complex artwork requirements where needed.
• Ensure artwork files are production-ready and meet supplier specifications.

Account & Sales Order Management Specialist

Operations

• Answer inbound phone calls and respond to customer enquiries professionally and promptly.
• Coordinate and manage daily job schedules for field staff.
• Liaise with customers to confirm appointments, provide updates, and address general enquiries.
• Coordinate with technicians to ensure schedules are accurate and jobs are completed on time.
• Assist with invoicing and general administrative tasks.
• Maintain accurate job records, customer information, and operational documentation.
• Monitor calendars and prioritise urgent scheduling changes when required.
• Communicate effectively with both customers and internal team members to keep operations running smoothly.
• Provide general operational support to the business owners and assist with process improvements as the company continues to grow.

Operations Assistant

Content Marketing Manager

• Looking for a reliable, detail-oriented Content Marketing Assistant to support the day-to-day execution of our content marketing activity across both brands.
• Scheduling existing content calendars across platforms (LinkedIn, Instagram, Facebook, etc.) using our scheduling tools.
• Preparing and formatting captions, hashtags and images to platform specifications from supplied content.
• Monitoring that scheduled posts are published correctly and flagging any errors or gaps in the calendar.
• Compiling basic engagement metrics into simple reports or dashboards.
• Compile basic reports from paid advertising platforms such as Meta Business Suite, Google Analytics and Realestate.com.au into simple reports or dashboards.
• Create paid media schedules from strategic proposals.
• Accurately input all paid media activity, timing, costings and fees into Excel spreadsheets.
• Making simple content updates in the CMS (e.g. WordPress, Squarespace) - text edits, image swaps, new blog posts and landing pages from supplied content.
• Checking links, formatting and images displayed correctly after publishing.
• Updating basic on-page elements such as meta titles, descriptions and alt text as directed.
• Beyond the core tasks above, this role can flex to cover a range of repeatable, brief-driven marketing tasks....

Content Marketing Assistant – Part-time

Customer Success Manager

• Manage the shared customer support inbox, responding to member enquiries with professionalism, empathy, and efficiency
• Resolve account access issues, payment enquiries, booking changes, scheduling concerns, and general platform support requests
• Support coaches with platform navigation, onboarding, offboarding, scheduling, and day-to-day operational questions
• Deliver an exceptional customer experience while maintaining high service standards
• Identify recurring platform issues and convert them into clear, structured development tickets
• Liaise with the development team by documenting bugs, reproducing issues, and verifying completed fixes
• Test platform improvements before release and communicate updates back to members and coaches
• Recommend enhancements to workflows, platform functionality, and customer communications
• Work every submission from our phone reception service (member questions, tech problems, coach messages) arriving in the support inbox, to the same standards and response times as any other support request
• Call members when a problem is faster to solve with a quick outbound call than a long email thread; inbound calls are handled by our reception service
• Keep CRM records tidy where reception bookings and member interactions touch GoHighLevel: correct tags, correct pipeline stages, nothing orphaned
• Maintain accurate internal documentation and knowledge bases using Notion
• Coordinate onboarding and offboarding processes for coaches and team members
• Support employer onboarding projects and operational rollouts
• Continuously identify opportunities to improve processes, documentation, automation, and operational efficiency
• Utilise AI tools to improve productivity, communication quality, and workflow efficiency

Member Success Manager / Customer Success Specialist

• Prepare and process Business and SMSF Financials & Tax packages, ensuring accuracy and timely completion for onshore review.
• Use tools like Adobe Acrobat Pro (merge, split, tag, sign), Microsoft 365, Xero, Xero Practice Manager and NowInfinity to finalize documents and maintain file standards.
• Use ATO Mate to send out Tax office correspondence to clients daily, monitor client communications, and escalate issues when required.
• Manage ASIC annual reviews in NowInfinity, including invoicing, sending documents for signing, scheduling and sending payment reminders, and call-based escalations where needed.
• Maintain clear records of client correspondence, document status, and workflow progress in internal systems.
• Collaborate with accountants across multiple offices to ensure seamless handovers and reduce administrative burdens.
• Contribute to smoother operations during capacity challenges and support long-term workflow stability.

Accountant, Accounting Assistant

Accountant

• Prepare company and individual income tax returns.
• Prepare and lodge Business Activity Statements (BAS) and Instalment Activity Statements (IAS).
• Perform bookkeeping and bank reconciliations for multiple Australian clients.
• Process payroll and ensure compliance with Australian payroll requirements.
• Prepare working papers and supporting documentation for financial statements.
• Maintain accurate financial records using cloud-based accounting software.
• Assist senior accountants with month-end and year-end compliance activities.
• Communicate professionally with internal team members to ensure timely completion of client work.
• Manage multiple client files while meeting deadlines and maintaining a high standard of accuracy.