Operations Assistant

Hunt St

Operations Assistant coordinating technician schedules and customer communication for a growing Australian maintenance firm. Fast-paced remote role requiring strong organisation and customer service skills.

Posted 7/21/2026contractRemote • 🇵🇭 PhilippinesMid-LevelSenior💰 A$1,200 - A$1,500 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organisational and time management skills, effectively coordinating schedules and managing customer communications. Proficient in using scheduling systems and office software to support operational efficiency in a service-based environment.

Highest-signal resume keywords

Scheduling CoordinationCustomer Service SkillsMicrosoft Office ProficiencyAttention to DetailExperience with ServiceM8

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Scheduling CoordinationInvoicingJob Record MaintenanceField Technician SchedulingOperational Documentation

Soft Skills

Organisational SkillsTime ManagementProblem SolvingEffective CommunicationAbility to Multitask

Tools & Technologies

ServiceM8XeroMicrosoft OfficeGoogle Workspace

Industry Keywords

Operations AssistantAdministrative AssistantService-Based BusinessField Staff CoordinationCustomer Enquiries

About the role

Key responsibilities & impact

Answer inbound phone calls and respond to customer enquiries professionally and promptly.
Coordinate and manage daily job schedules for field staff.
Liaise with customers to confirm appointments, provide updates, and address general enquiries.
Coordinate with technicians to ensure schedules are accurate and jobs are completed on time.
Assist with invoicing and general administrative tasks.
Maintain accurate job records, customer information, and operational documentation.
Monitor calendars and prioritise urgent scheduling changes when required.
Communicate effectively with both customers and internal team members to keep operations running smoothly.
Provide general operational support to the business owners and assist with process improvements as the company continues to grow.

Requirements

What you’ll need

Previous experience in an Operations Assistant, Administrative Assistant, Scheduler, Virtual Assistant, or similar coordination role.
Excellent organisational and time management skills with the ability to manage multiple priorities.
Confident handling inbound and outbound phone calls with strong customer service skills.
Strong written and verbal English communication skills.
High attention to detail and ability to work independently.
Comfortable using scheduling systems, calendars, email, and Microsoft Office or Google Workspace.
Proactive, resourceful, and able to solve problems with minimal supervision.
Experience supporting a trades, construction, maintenance, or service-based business is highly regarded but not essential.
Previous experience in an Operations Coordinator, Scheduler, Office Manager, Service Coordinator or Executive Assistant role.
Experience using ServiceM8.
Experience using Xero.
Previous experience scheduling field technicians or tradespeople.
Excellent written and spoken English.
Outstanding customer service and professional telephone manner.
Strong organisational and time management skills.
High attention to detail.
Ability to multitask and work in a fast-paced environment.
Confident using Microsoft Office and Google Workspace.
Ability to work independently with minimal supervision.

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account Hunt St Website LinkedIn All Job Openings 1 - 10 employees 🎯 Recruiter 👥 HR Tech 🤝 B2B Recruitment
HR Tech
B2B Hunt St is an Australia-based recruiting firm founded by brothers Shaun and Eliot with the aim of helping small and medium-sized enterprises (SMEs) hire top offshore talent directly, avoiding the high costs associated with traditional outsourcing agencies. The company offers a unique one-time finder's fee model, enabling clients to save significantly on recruitment costs. They provide comprehensive services including job postings, candidate screenings, interviews, and legal support for compliant remote hiring. Hunt St specializes in sourcing talent from countries like the Philippines, Nepal, Indonesia, and India, offering a transparent and ethical hiring process that allows businesses to provide fairer compensation to employees while ensuring stringent security and compliance measures are met. Operations Assistant 🔥 4 minutes ago 🇵🇭 Philippines – Remote 💵 $1.2k - $1.5k / month ⏳ Contract/Temporary 🟡 Mid-level 🟠 Senior ⚙️ Operations Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Answer inbound phone calls and respond to customer enquiries professionally and promptly.
Coordinate and manage daily job schedules for field staff.
Liaise with customers to confirm appointments, provide updates, and address general enquiries.
Coordinate with technicians to ensure schedules are accurate and jobs are completed on time.
Assist with invoicing and general administrative tasks.
Maintain accurate job records, customer information, and operational documentation.
Monitor calendars and prioritise urgent scheduling changes when required.
Communicate effectively with both customers and internal team members to keep operations running smoothly.
Provide general operational support to the business owners and assist with process improvements as the company continues to grow. 🎯 Requirements
Previous experience in an Operations Assistant, Administrative Assistant, Scheduler, Virtual Assistant, or similar coordination role.
Excellent organisational and time management skills with the ability to manage multiple priorities.
Confident handling inbound and outbound phone calls with strong customer service skills.
Strong written and verbal English communication skills.
High attention to detail and ability to work independently.
Comfortable using scheduling systems, calendars, email, and Microsoft Office or Google Workspace.
Proactive, resourceful, and able to solve problems with minimal supervision.
Experience supporting a trades, construction, maintenance, or service-based business is highly regarded but not essential.
Previous experience in an Operations Coordinator, Scheduler, Office Manager, Service Coordinator or Executive Assistant role.
Experience using ServiceM8.
Experience using Xero.
Previous experience scheduling field technicians or tradespeople.
Excellent written and spoken English.
Outstanding customer service and professional telephone manner.
Strong organisational and time management skills.
High attention to detail.
Ability to multitask and work in a fast-paced environment.
Confident using Microsoft Office and Google Workspace.
Ability to work independently with minimal supervision. Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Channel Operations Associate 🕒 Yesterday Houst 201 - 500 🏠 Real Estate ☁️ SaaS 🛍️ eCommerce Website LinkedIn All Job Openings Channel Operations Associate managing and optimizing listings across platforms like Airbnb and Booking.com. Collaborating with teams to drive performance improvements and enhance client experiences. 🇵🇭 Philippines – Remote 💰 Funding Round on 2020-09 ⏳ Contract/Temporary 🟢 Junior 🟡 Mid-level ⚙️ Operations 🚫👨‍🎓 No degree required Operations Manager – Law Firm Operations Administrator 🕒 Yesterday Law Offices of Sabrina Li, P.C. 11 - 50 👥 B2C 🤝 B2B Website LinkedIn All Job Openings Operations Manager ensuring operational excellence in a leading U.S. immigration law firm. Collaborating on various operational initiatives and supervising administrative staff in a remote environment. 🇵🇭 Philippines – Remote ⏳ Contract/Temporary 🟡 Mid-level 🟠 Senior ⚙️ Operations Operations Assistant 🕒 June 25 Bridge33 Capital 51 - 200 🏠 Real Estate 💸 Finance Website LinkedIn All Job Openings Operations Assistant supporting Offshore Administration team in compliance auditing and operational tasks for property portfolio. Ensuring tenant compliance and maintaining accurate records. 🇵🇭 Philippines – Remote ⏳ Contract/Temporary 🟢 Junior 🟡 Mid-level ⚙️ Operations 🚫👨‍🎓 No degree required Ad Ops Specialist – Freelance 🕒 June 16 Locala 51 - 200 Website LinkedIn All Job Openings Media Trader responsible for setting up and optimizing advertising campaigns on a proprietary platform in collaboration with internal teams based in Philippines. Actively managing campaign performance and maintaining relationships with local publishers. 🇵🇭 Philippines – Remote ⏳ Contract/Temporary 🟢 Junior 🟡 Mid-level ⚙️ Operations 🚫👨‍🎓 No degree required Operations Analyst – Contractor Role 🕒 June 10 Gridware 51 - 200 ⚡ Energy Website LinkedIn All Job Openings Operations Analyst supporting real-time monitoring of grid devices for safety and reliability. Identifying issues and escalating to prevent outages and enhance public safety. 🇵🇭 Philippines – Remote 💵 $6 - $9 / hour ⏳ Contract/Temporary 🟡 Mid-level 🟠 Senior ⚙️ Operations View More Operations Jobs 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Find jobs using your resume Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs