The Ward Law Group, PL

Executive Assistant

• Own full-cycle recruiting across all areas of the firm: attorneys, legal staff, operations, corporate teams, and Virtual Assistants
• Partner with hiring managers to align on hiring needs, priorities, and timelines
• Develop and execute effective sourcing strategies using LinkedIn, Boolean search, and targeted outreach
• Apply structured screening and filtering criteria to efficiently evaluate large applicant volumes and prioritize top candidates
• Conduct recruiter screenings and present well-qualified candidates with clear summaries
• Build and maintain strong, active pipelines across multiple role types
• Own daily pipeline movement, ensuring no backlog and consistent candidate progression
• Coordinate interviews, assessments, and candidate communication from start to finish
• Ensure a seamless, professional candidate experience at every stage
• Leverage ATS and recruiting tools to manage workflows, track candidate activity, and support efficient hiring processes
• Track and manage recruiting metrics (pipeline health, time-to-fill, conversion rates) to drive performance and decision-making
• Support early talent efforts, including law school outreach and intern pipelines
• Perform additional administrative duties as assigned

Bilingual Virtual Assistant, Recruiter

Legal Assistant

• Organize, maintain, and update electronic case files and litigation documentation
• Ensure all documents are properly named, saved, and filed within the case management system
• Maintain accurate and up-to-date case information, deadlines, and litigation activity
• Support attorneys throughout all phases of litigation preparation and case progression
• Prepare, draft, review, and electronically file litigation documents
• Ensure all filings comply with court rules, formatting requirements, and filing deadlines
• Assist with the organization, review, and management of discovery materials and exhibits
• Coordinate discovery-related communication with attorneys, clients, opposing counsel, and vendors
• Maintain and monitor litigation calendars, court deadlines, and scheduling requirements
• Proactively communicate upcoming deadlines and scheduling updates to attorneys and team members
• Communicate professionally with clients regarding case status, litigation requirements, and scheduling matters
• Process litigation-related invoices and expenses as assigned

Personal Injury Litigation Assistant – Virtual

Virtual Assistant Recruiter – Legal Industry Experience Required

• Answer, screen, and route incoming calls to the appropriate team member
• Take and relay messages or transfer calls to voicemail when staff are unavailable
• Log phone calls and upload documents into the online document management system
• Provide clerical support to office staff, including faxing, copying, and file organization
• Maintain regular communication with clients and respond to questions
• Obtain insurance coverage information in a timely manner
• Follow up on medical treatment and confirm continuity of care
• Request and obtain medical records and billing statements from providers
• Communicate with insurance companies regarding treatment status and update adjuster information in the system
• Perform additional administrative and case-related duties as assigned

Personal Injury Legal Virtual Assistant

• Initiating courtesy calls to clients upon case assignment
• Providing detailed explanations of the reduction process
• Logging phone calls, case statuses, and documents into the online document management software
• Ensuring the efficient linkage of releases onto Litify
• Confirming PIP benefits, and validating damages with a complete provider list
• Confirming balances due on medical accounts
• Negotiating bills with providers
• Sending out reductions promptly
• Maintaining regular client contact, addressing queries every two weeks
• Conducting case reviews and personal audits for productivity
• Developing and monitoring weekly projection reports

Bilingual Virtual Assistant, Recruiter

Personal Injury Litigation Assistant – Virtual

Virtual Assistant Recruiter – Legal Industry Experience Required

Personal Injury Legal Virtual Assistant

Personal Injury Reductions – Closing Virtual Assistant