Sourcefit

Accounts Payable

• Manage the full AP process, including invoice entry and some payment processing.
• Ensure timely payments of utility accounts by downloading invoices and coordinating online payments to avoid late fees.
• Accurately code invoices to appropriate vendors.
• Ensure AP policies and procedures comply with company guidelines.
• Process check requests and electronic payments efficiently.
• Review and enter expense reports for employees and staff.
• Reconcile vendor statements, research, and resolve discrepancies.
• Perform weekly or biweekly bank reconciliations to identify missing or unrecorded transactions.
• Prepare and maintain supporting schedules for general ledger (GL) accounts.
• Analyze variances in monthly invoices to identify potential gaps or issues.
• Participate in special projects as required.

Junior Accounts Payable Specialist

Accountant

• Onboard all vendors (~250) from Bill.com to Ramp (February). Ensure each vendor/bill appropriately coded to correct expense or asset GL account.
• Daily management of AP inbox to ensure all bills are coded to the correct GL account and routed for manager approval. Follow up with managers to ensure timely approvals.
• Review employee expense reimbursement requests and credit card expenses.
• Analysis of operating expenses by vendor month over month to assist with identifying necessary accruals.
• Assist FP&A with review of budget vs. actual expenses.
• Preparation of daily or monthly journal entries and related account reconciliations: cash, accounts receivable, prepaid expenses, fixed assets, credit card liabilities, payroll liabilities, deferred revenue, accrued expenses, and revenue.
• Daily reconciliation of all bank accounts.
• Assist in GL migration from QuickBooks to new ERP system (expected Q1 or Q2).
• Financial Closing: Assist in the month-end and year-end closing processes, including the preparation and analysis of journal entries, to ensure timely and accurate financial reporting.
• Process Improvement: Drive process improvements in the accounting department, enhancing efficiency, accuracy, and productivity.

Senior Accountant

• Ensure timely, accurate, and compliant processing of supplier invoices
• Review and code non-purchase order invoices
• Prepare and post monthly accrual journals
• Prepare and execute scheduled payment runs
• Conduct regular reconciliations of supplier statements
• Review and process employee expense claims
• Identify opportunities to enhance and expand automation
• Maintain accurate and up-to-date records
• Communicate effectively with suppliers
• Ensure adherence to tax regulations and audit requirements
• Champion initiatives to streamline AP workflows

Accounts Payable Officer

Administrative Assistant

• Process accounts payable and accounts receivable across facilities services and real estate operations
• Prepare, send, and track customer invoices, service billings, and property-related charges
• Monitor incoming payments and follow up on outstanding balances
• Reconcile bank accounts and credit card statements for multiple operating entities
• Maintain accurate expense tracking, transaction categorization, and audit-ready financial records
• Support payroll preparation and coordinate with external payroll providers
• Assist with month-end close activities and preparation of financial summaries
• Maintain comprehensive, organized digital financial records
• Manage vendor and service provider records, including invoices, contracts, and payment documentation
• Maintain organized digital files across financial, property, and operational categories
• Support job, service, and property documentation tied to billing, cost tracking, and compliance
• Assist with onboarding and record creation for vendors, subcontractors, and property-related service providers
• Maintain and update internal trackers, schedules, logs, and operational spreadsheets
• Provide general administrative support across accounting, operations, and property management activities
• Coordinate routine internal and external communications during Hawaii business hours

Accounting and Administrative Support Specialist

Payroll

• Ensuring the accurate and timely processing of financial transactions and payroll activities.
• Bookkeeping: Enter supplier invoices; Process supplier payments; Process bank and corporate card reconciliation; Ensure accurate coding and posting of all transactions in Xero.
• Payroll: End-to-end payroll processing using Xero; Compliance with Fair Work and award requirements. Maintain payroll master file and update for new hires, terminations, and salary changes.

Finance Payroll Officer

Paralegal

• Work from Home Monday to Friday | 12 AM to 9 AM Philippine Time *Following US Holidays
• Case Management: Open and maintain case files, gather and analyze intake information, and collect key documents (e.g., medical records, wage statements, incident reports).
• Organize and manage physical and digital case files ensuring accessibility and accuracy.
• Track and manage critical deadlines, including Declarations of Readiness, discovery responses, and objections, using case management software (e.g., CASEFRIEND).
• Ensure compliance with California Labor Code Section 132a and WCAB (Workers’ Compensation Appeals Board) procedures.
• Legal Document Preparation: Draft pleadings, discovery requests (interrogatories, requests for production), motions, and settlement agreements for attorney review.
• Prepare trial binders, exhibits, and witness materials for hearings and trials.
• File legal documents using the Electronic Adjudication Management System (EAMS) and other appropriate platforms, ensuring adherence to court requirements.
• Client and Witness Interaction: Communicate with clients (employers, insurance adjusters), medical evaluators (AMEs/QMEs), and opposing counsel to schedule depositions, medical evaluations, and meetings.
• Draft PQME/AME letters and prepare schedules of records and medical indices.
• Discovery and Research: Review and summarize medical records, deposition transcripts, and other case-related documents to identify key issues and support case strategy.
• Trial and Hearing Support: Assist attorneys in preparing for hearings, mediations, and trials by organizing documents, exhibits, and coordinating witness testimony.
• Draft pre-trial documents and provide general case management support throughout the litigation lifecycle.

Bookkeeper

• Categorize daily financial transactions in the company’s accounting software.
• Perform thorough reconciliation of books to ensure consistency with bank statements.
• Execute Year-End Reconciliation, payroll reconciliation, merchant fee adjustments, and revenue timing adjustments.
• Communicate effectively with clients to resolve queries and ensure timely book closures.
• Collaborate cross-functionally with support and accounting departments for timely task completion.
• Track and input personal metrics to drive informed decision-making and optimize individual performance.

Collections

• Monitor accounts to identify outstanding debts.
• Investigate historical data for each debt or bill.
• Find and contact clients to ask about their overdue payments.
• Take actions to encourage timely debt payments and maintain accounts within terms.
• Process credit card payments.
• Escalate billing or aging issues.
• Update account status records and collection efforts timely in Netsuite.
• Report on collection activity and accounts receivable status.
• Work diligently with cash app and Accounts Receivable team.

Collections Specialist

Supply Chain

• Develop and maintain short-, medium-, and long-term supply plans aligned with demand forecasts and production capacity.
• Be accountable for short-horizon production planning across one or two value streams.
• Support medium- to long-term production and capacity planning activities.
• Ensure timely availability of raw materials and packaging to meet production schedules.
• Monitor and adjust plans in response to changes in demand, production constraints, or supplier performance.
• Manage safety stock levels and Minimum Level of Replenishment (MLOR) to minimize write-offs and stock-outs.
• Track inventory accuracy and reconcile variances across ERP systems.
• Support and actively participate in the S&OP process.
• Communicate with Customer Service, Commercial teams, and customers on supply plans and risks.
• Work closely with Demand Planning and Purchasing teams to ensure delivery to plan.
• Partner with Operations to ensure execution and attainment of production plans.
• Identify and implement process improvements to enhance planning accuracy and efficiency.
• Support initiatives to reduce waste, improve service levels, and optimize working capital.
• Maintain accurate records and generate reports on KPIs such as service levels, forecast accuracy, and inventory health.
• Provide insights and recommendations to leadership for decision making.

Supply Planner

Procurement

• Execute timely and accurate purchasing based on MRP requirements.
• Ensure materials meet quality, food safety, and shelf-life standards.
• Manage purchase orders from creation to full delivery, including pricing accuracy.
• Build and maintain strong relationships with suppliers to ensure reliability and responsiveness.
• Resolve delivery delays or quality issues promptly and effectively.
• Collaborate with R&D for innovation and product development needs.
• Support Supply Planners and Operations teams to achieve production plans.
• Maintain accurate purchasing records in ERP systems (M3 preferred).
• Ensure adherence to company policies and food safety standards.
• Identify opportunities to optimize purchasing processes and reduce costs.
• Contribute to initiatives that enhance customer service and operational efficiency.

Purchasing Officer

People Operations

• Manage HR systems and backend workflows, ensuring accuracy, integrity, and completeness of employee lifecycle data (onboarding, changes, offboarding).
• Maintain and update employee records and support employee lifecycle data management and reporting for People & Capability insights.
• Handle HR, Learning & Development, and Payroll-related queries, escalating when required.
• Administer and support reward and recognition programs, including facilitation, system uploads, certificate preparation, and record management.
• Administer employee surveys, support engagement initiatives, and follow up on engagement outcomes and action items.
• Prepare HR reports and summaries to support engagement, workforce insights, and operational decision-making.
• Handle HR, Learning and Development, and Payroll queries, escalating when necessary.
• Administer reward and recognition programs (e.g., Employee of the Month, Star Awards).
• Create HR documentation including offer letters, letters of variation, and correspondence.
• Assist with system access and password resets.
• Support the seamless conversion of casual frontline factory staff to permanent roles in collaboration with the Talent Advisor Graduate.
• Draft job advertisements based on approved role descriptions and manage the full candidate lifecycle, including resume collection, shortlisting, interview coordination, reference checks, and employment agreements.
• Conduct visa eligibility checks (VEVO) and ensure compliance with employment requirements.
• Ensure all new starter documentation is completed accurately, and payroll information is provided in a timely manner.
• Lead recruitment for Factory Team Leader roles, including expressions of interest, interviews, and offer management.
• Administer induction sessions and Learning and Development programs, ensuring proper scheduling, communication, and resources.

People and Capability Coordinator

Graphics Designer

• Design and publish visual assets across social media platforms (LinkedIn, Facebook, Instagram) based on provided marketing direction.
• Create marketing collateral such as flyers, one-pagers, email graphics, product visuals, and event materials.
• Support website updates and landing page creation using WordPress, including tools such as Elementor and Beaver Builder.
• Design and format marketing emails using HubSpot or similar email marketing platforms.
• Manage multiple content pipelines and deadlines simultaneously while maintaining quality standards.
• Ensure brand consistency across all visual and digital assets.
• Source stock images, icons, and creative assets to support campaigns and initiatives.
• Organize, archive, and maintain digital assets using structured file naming conventions and shared drives.
• Deliver recurring outputs including weekly social media assets, monthly email visuals, event materials, and on-demand creative requests such as product launches, webinars, and key opinion leader (KOL) spotlights.

Junior Marketer, Graphic Designer

Scrum Master

• The Scrum Master / Project Manager is responsible for the development of all consumer-facing (B2B, B2C & B2B2C) Digital assets, including websites, eCommerce, mobile apps, IoT & specialist applications.
• Contribute to the definition and execution of an ambitious technical and digital delivery roadmap aligned with Saint-Gobain’s strategic objectives.
• Embed agile delivery principles within the digital teams and support wider adoption across the business.
• Drive measurable improvements in delivery quality, performance, and release cycles.
• Accelerate speed-to-market for business value and ensure timely benefit realisation.
• Ensure quality-by-design and security-by-design are integrated into all digital deliverables.
• Provide thought leadership to the Delivery Director and senior stakeholders.
• Identify opportunities for continuous improvement across the digital portfolio.

Scrum Master – Project Manager

Product Analyst

• Conduct “as-is” business analysis
• Gather and document requirements
• Translate them into clear integration or data-focused epics and user stories
• Ensure delivery teams are equipped with well-defined requirements, acceptance criteria, and test conditions
• Collaborate with multiple stakeholders
• Operate across both agile and waterfall delivery environments
• Provide key inputs to the Product Owner or Scrum Master
• Partner with stakeholders to define and refine backlog items
• Analyze, document, and translate business requirements into clear epics and user stories
• Work closely with Integration and Data teams
• Identify current (“as-is”) processes and develop clear problem statements
• Collaborate with contributors to define future (“to-be”) states
• Lead requirements gathering for new functionality and replacement of existing solutions
• Support identification of potential technical solutions and contribute to solution design

Customer Support

• Assist in resolving customer needs and answer client complaint calls
• Train support staff to load proprietary software packages such as Trojan Stand Alone, Trojan Managed Care, DrDirect, Express Collect, and Dentifi
• Train support staff to install or assist service personnel with software installation; retrain staff when necessary
• Act as a client liaison for vendor issues during troubleshooting
• Meet department production expectations for Days to Install (DTI)
• Recommend or perform minor remedial actions through troubleshooting
• Work with assigned offices to obtain data related to Dentifi Exception reports
• Assist clients with software updates and proactively remind clients to update
• Provide updates, status, and completion information through Help Desk tickets, voicemail, email, instant messaging, or in-person communication
• Complete follow-ups and update open memos until issues are resolved
• Replace defective or inadequate software packages
• Assist other employees with troubleshooting as needed
• Attain a high level of knowledge regarding troubleshooting, company information, and vendor processes
• Handle Dentifi-related issues for eligibility, dental benefits, plan matching, and linking