Penn Information Systems & Computing

Communications

• Provide senior-level planning and execution for mission-critical writing projects
• Work closely with senior leadership and faculty for project execution
• Respond to emerging needs for timely and compelling written communications
• Produce unique digital and print pieces for fundraising
• Serve as a DAR liaison with outside vendors when necessary
• Interact effectively with top levels of University leadership and philanthropists
• Other duties as assigned

Senior Communications Specialist – Donor Relations

Clinical Research

• Coordinate and implement research projects focused on gastrointestinal diseases.
• This position is hybrid eligible, however, requires implementation of in-person study visits at least 4 days a week during most weeks.
• Screening, recruiting, and consenting patients according to protocol.
• Chart review to confirm eligibility.
• Scheduling and conducting patient study visits.
• Collecting study data, completing case report forms, entering data into study databases and resolving data entry errors/queries.
• Communicating with study team members and patients.
• Collecting and processing (if needed) study specimens.
• Participating in study team meetings.
• Showing vigilance in patient safety, protocol compliance, and data integrity.
• Adhering to all University of Pennsylvania and GCP guidelines.
• Establish workflows and methods to operationalize protocols, regularly prepare, draft, and submit regulatory correspondences, and mentor/train less experienced research staff in the completion of their duties when required (for CRC B).

Clinical Research Coordinator A/B, Epidemiology Division

Events

• Manage Board Meeting Logistics
• Plan, organize, and execute two annual on-campus Board of Advisors meetings
• Ensure gatherings align with institutional priorities and development goals
• Plan and Execute Regional Engagement Events
• Partner with the EDoD and Senior Major Gift Officers to plan cultivation events
• Design experiences that advance donor cultivation pipelines
• Coordinate On-Campus Donor Programs
• Ensure events align with Penn Libraries’ mission and donor engagement strategies
• Manage Development-Adjacent Initiatives
• Support Campus Visits

Assistant Director – Engagement and Events

Software Engineer

• Serve as a post award grants manager in Engineering Post-Award Research Services
• Responsible for the financial reporting of grant awards including oversight of award budgeting
• Manage funds, reporting and expenditure rates, and meet individually with faculty to manage expenditure projections
• Approve and oversee subcontracts expenditures and allocate payroll for PI and research group members
• Advise PIs of allowability issues for planned expenditures
• Oversee close-out processes and respond to audit questions involving research expenditures
• Help develop and establish research services post award policies and expectations
• Oversee and manage PIs’ unrestricted funds, including start-up funding and discretionary research funding

Grants Manager – Post Award

Social Media Manager

• Create, plan and publish daily content across multiple digital platforms; respond to comments and messages daily to foster engagement and community growth.
• Grow C4R’s social media following organically and convert followers into active community members, including email list sign-ups.
• Conduct video interviews and facilitate conversations with students, faculty, and subject‑matter experts, translating insights into compelling video narratives.
• Travel to conferences—including the annual C4R Conference and the Society for Neuroscience —to create content and promote C4R’s participation.
• Track and analyze engagement metrics to assess performance and inform content strategy.
• Contribute ideas and support for promotional and outreach campaigns.
• Identify and help us connect with new audiences and networks in creative ways.
• Other related duties and special projects may be assigned as needed to support C4R’s goals.

Part-Time Social Media Associate – Community for Rigor

Community Manager

• Lead planning, coordination, and execution of programs, events, and initiatives that advance Penn GSE's commitment to community building across the school
• Manage office operations, including budget oversight and vendor administration
• Serve as the primary logistical and relational point of contact for high-profile guests and visitors
• Staff the standing Committee on Climate and Community
• Develop, implement, and assess programs, policies, and initiatives aimed at strengthening the doctoral student experience
• Provide project management and administrative support to the Associate Dean across the portfolio

Associate Director of Community, Climate, Doctoral Education

Learning and Development

• Work with faculty to design highly engaging, scalable online courses that meet Penn Engineering course standards.
• Manage the development or revisions of an average of 2-3 courses at a time at various stages in process.
• Drive the learning design process by guiding faculty through key decisions about how to transform their courses for online students and manage timelines and deliverables.
• Lead development of learning design deliverables, including learning objectives, assessments, content plans, activity types, and student interactions.
• Work with faculty and teaching assistants as subject matter experts and content producers to generate rigorous and engaging learning assets that highlight Penn and our faculty.
• Build Canvas course shells and author relevant assets; document and manage asset records.
• Design with course accessibility at the forefront, audit existing course materials for accessibility, write alt-text, and update PDFs where appropriate.
• Other duties as assigned.

Instructional Designer – Temp

Financial Planning and Analysis

• Provide financial oversight and operational leadership for the New Bolton Center Large Animal Hospital
• Partner with Hospital operations to monitor revenue cycle and provide feedback
• Ensure timely billing and collections on open receivables
• Track, analyze, and report key financial metrics such as revenue, charges, collections, expenses, and resource utilization
• Maintain responsibility for the annual budget process and quarterly forecasts
• Perform periodic reviews of various business functions and develop standard operating procedures
• Serve as a liaison for EMR implementation and support stabilization post-go live
• Participate in School and University-wide initiatives and process improvement efforts

Associate Director, Finance and Revenue Cycle

Director

• Independently negotiate, draft, and execute CDAs/NDAs, DUAs, amendments, and work orders/task orders
• Serve as manager of Senior Contract Administrators, offering guidance and first level of review
• Complete first-pass CTA redlines and issue-spotting; escalate non-standard and high-risk terms to attorneys
• Manage assigned workflow, timelines, and documentation; ensure correct routing/approvals
• Apply and support standardization through templates, clause library, and job aids
• Serve as an internal point of contact for study teams and partners; drive matters toward execution-ready status

Associate Director

Administrative Assistant

• Coordinate and organize programming for the Advisory Deans
• Assist with development and manage career counseling system and faculty advisor and student leadership online database
• Organize career counseling events such as lunch talks and activities fair
• Assist the Office of Student Affairs in the planning and execution of transitional and major events
• Administer support for four Virtual Houses
• Advise student leaders on program development and event planning
• Develop programs to facilitate peer mentoring and student faculty interaction
• Maintain the MD Program Website with up-to-date information

Administrative Coordinator

• Assist with study coordination and biospecimen management for breast cancer studies
• Assess eligibility of subjects, schedule appointments, and conduct reminder communications
• Manage biospecimen collection, logging, and shipping
• Support patient communications for clinical trials
• Conduct data entry and maintain participant charts

Clinical Research Assistant A/B, Hematology/Oncology

• Serve as a highly versatile utility resource within the Department of Finance
• Develop knowledge of operating, restricted, gift and endowment funds
• Support special initiatives and process improvements
• Track progress on multiple concurrent projects
• Analyze data from various systems to produce regular and ad hoc financial reports
• Ensure accuracy and clarity of financial information
• Collaborate with school and University colleagues to improve transparency and explain variances

Associate Director, Special Projects

Operations

• Support all aspects of operations for the Admissions and Student Affairs organization.
• Assist with the technical aspects of the Slate CRM systems and the multiple interactions and touchpoints.
• Develop communications, forms, and workflows for both the Slate application system and the student success module.
• Build reports and dashboards to analyze prospective, applicant, and enrolled student data.
• Troubleshoot technical issues that arise within either of the Slate instances.
• Review applications and make recommendations as to students’ admissibility.
• Attend various recruitment and yield events to support the Office of Admission and Financial Aid.

Assistant Director of Operations, Admissions – Student Affairs

• Design, develop, test, implement, maintain and monitor application software
• Analyze user needs and software requirements
• Create technical specifications for projects
• Collaborate with business systems analysts and architects
• Provide technical guidance and conduct code reviews

Senior Application Developer

• Define and refine the long-term vision for the Summer and Saturday program
• Oversee multi-year program architecture, including cohort progression and experience design
• Ensure strong alignment between summer, school-day, and school-year (Saturday) programming
• Lead continuous improvement efforts, incorporating data, feedback, and emerging best practices
• Collaborate with executive leadership to ensure program feasibility, sustainability, and strategic alignment
• Represent the program in internal and external meetings and partnerships
• Design and implement a scalable, cohort-based program model
• Develop and document systems, structures, and frameworks for replication and growth
• Lead curriculum design, implementation, and ongoing refinement aligned with program goals and student needs