McCalla Raymer Leibert Pierce, LLC

Legal Assistant

• Schedule and confirm hearings with courts, opposing counsel, and clients
• Maintain and update attorneys’ calendars to prevent conflicts and ensure deadlines are met
• Communicate hearing details clearly to attorneys, staff, and clients
• Enter hearing dates into case management systems and keep records accurate and up to date
• Track upcoming hearings, send reminders, and follow up on rescheduling needs
• Assist with preparation of files and documentation required for hearings

Legal Assistant – Hearing Setter

Administrative Assistant

• Ensure the timely and accurate processing setting up new referrals in the firm’s internal case management system
• Order titles, and enter data from title exams
• Work in a high-volume environment while maintaining accuracy
• Use the firm’s internal case management system to effectively and efficiently set-up new foreclosure files
• Order and track all title orders, new and updated titles
• Intake incoming referrals, request documents, update client systems, and enter data necessary to begin processing files
• Ensure all firm, client and court mandated deadlines are met
• Maintain and process sensitive and confidential information
• Perform other duties and responsibilities as needed

Foreclosure Administrative Assistant, Intake

Director

• Assist Director in oversight of a dedicated team to ensure all Foreclosure matters are being handled in a timely and efficient manner, all client directives implemented, and all client needs attended to promptly and correctly
• Oversight of coordinating responses and rebuttals to scorecard findings that may impact Foreclosure services provided by MRLP SE Judicial Foreclosure, including working with the various groups to determine process gaps and remediation
• Coordinating attendance at client calls with other MRLP states
• Reviewing all client directives and coordinating implementation of necessary changes as received from Client Communications
• Coordinating and overseeing file transfers
• Assist in the development and implementation of a modified foreclosure organization
• Direct and manage employees through leadership and coaching, including performance measurements
• Serves as a liaison between management and staff
• Interpret, evaluate and recommend judgment and decision making regarding change management policies and procedures
• Develop and maintain strong working relationships with vendors and other team members to create a partnership that yields success, predictable results and credibility
• Will perform other duties and responsibilities as needed

Assistant Director

Attorney

• Work alongside existing attorneys and support staff
• Assist existing attorneys with their caseloads
• Independently manage a diverse caseload
• Draft and review pleadings and other case related documents
• Advise clients regularly on various issues relating to file level scenarios
• Create, review and edit reports, correspondence, and other documents

Associate Attorney

• Monitor all foreclosure operations related messages and/or processes on the client sites
• Update and respond as needed
• Act as a liaison between clients and foreclosure operations
• Under Limited supervision update general foreclosure processes on active foreclosure files, in client sites
• Work on client site processes through all stages of foreclosure
• Monitor, reproject, and complete document processes for affidavits, loss mitigation packages, consent judgments
• Serve as a client liaison between attorney and clients on foreclosure files
• Notify key member of management when stagnant files are discovered to assist in pushing them forward
• Review and audit internal systems in order to provide brief summary, status and hearing results to clients
• Respond to general case inquiries on behalf of FC Operations and communicate routinely with clients through email and on client site platforms
• Address messages in the all-client sites
• Assist with the completion of client-specific projects received from compliance department
• Submit and communicate activity and monthly status reports to key clients
• Conduct internal audit projects related to client sites, prepare detailed final reports, and communicate audit findings to supervisor

• Managing all administrative tasks associated with the legal process of the nonjudicial foreclosure process.
• Editing and preparing correspondence, advertisements/postings, and other legal documents.
• Maintaining paper and electronic files, updating internal systems & client systems.
• Fielding calls and correspondence from clients, borrowers, and other outside parties.
• Ensuring the effective and timely delivery of outgoing mail, messenger deliveries, overnight deliveries, and facsimiles.
• Drafting, preparing, and formatting memoranda, correspondence, advertisements/postings, deeds, assignments, and various other legal documents.
• Developing and maintaining congenial relationships with business associates and clients.
• Consistently and accurately updating the firm’s internal case management system, as well as all client systems.
• Reviewing title reports and recorded documents.
• Providing exceptional customer service to clients at every level of interaction.
• Proofreading the legal documents as required.
• Providing support to attorneys in a high volume, time-sensitive atmosphere.
• Providing regular and timely client status updates, as well as continual follow-up on outstanding documents and or services.
• Coordination with title contacts to complete outstanding tasks such as recordings and retrieval of missing documents.

• Managing all administrative tasks associated with processing foreclosure files after the foreclosure sale.
• Editing and preparing correspondence.
• Maintaining electronic files.
• Updating internal systems.
• Reviewing title exams and loan documents.
• Contacting/researching junior lienholders and former property owners.
• Preparing title policies and government conveyance title packages.
• Providing overflow support to the title departments and mediation department.
• Drafting, preparing, and formatting memoranda, correspondence, title claims and various other documents.
• Researching lienholders and ordering lien searches.
• Fielding calls from former owners, attorneys, junior lienholders, HOAs, and other outside parties in a courteous and effective manner.
• Ensuring timely, courteous, and thorough responses to email correspondence.
• Developing and maintaining congenial relationships both internally and externally.
• Consistently and accurately updating the firm’s internal case management system, as well as all clients’ systems.
• Providing exceptional customer service.
• Reviewing title exams and researching court dockets.
• Proper handling of conveyance documents and tasks.
• Providing support to attorneys in a high volume, time sensitive atmosphere.
• Performing other duties and responsibilities as needed.

Post Sale Legal Assistant

• Handling all administrative tasks on Deeds team.
• Timely drafting of deeds and other legal documents.
• Timely follow-up and correspondence with all interested parties.
• Maintaining paper and electronic files.
• Utilization and maintenance of a variety of client systems.
• Large amount of customer service driven responsibilities.
• Providing regular and timely client status updates.
• Continual follow-up on outstanding documents and services.
• Ensuring there are no areas of back-log.
• Providing exceptional customer service to clients at every level of interaction.
• Supporting attorneys in a high volume, time sensitive atmosphere.
• Performing other duties and responsibilities as needed.