Inside Out Group

Appointment Setter

• Lead Generation and Appointment Setting
• Cold Outreach: Conduct outbound calls to general contractors, property managers, and tradespeople to introduce the company and establish initial contact.
• Pitching Services: Clearly communicate the company’s demolition and clean out services using simple, industry appropriate terminology without selling or quoting prices.
• Qualified Bookings: Secure appointments for the business owner or internal team by confirming interest and availability.
• Bilingual Communication: Utilize English and Spanish as needed to handle diverse business to business conversations.
• Objection Handling: Respond calmly and professionally to pushback, questions, and rejection while maintaining consistent tone and confidence.
• CRM Management and Data Accuracy
• Contact Documentation: Accurately capture and log names, emails, phone numbers, addresses, and detailed call notes after every interaction.
• CRM Updates: Maintain clean and up to date records inside Jobber and Go High Level.
• Lead Categorization: Properly tag and organize contacts based on cold, warm, hot, past client, or referral potential.
• Data Integrity: Ensure information entered is complete, accurate, and usable for long term follow up and marketing efforts.
• Backend Operations and Automation Support
• Automation Support: Assist with triggering and managing follow up automations based on call outcomes and lead status.
• CRM Synchronization: Support the alignment of data between Jobber and Go High Level so both systems remain consistent.
• Workflow Support: Help maintain backend workflows so no leads or opportunities fall through the cracks.
• Intake and Documentation: Assist with forms, submissions, and internal documentation tied to lead intake and job tracking.
• Internal Coordination and Process Improvement
• Team Collaboration: Work closely with the owner, office manager, and admin team to follow SOPs and daily priorities.
• Task Delegation Support: Take ownership of recurring operational tasks to free up internal staff for revenue generating work.
• Process Awareness: Identify inefficiencies, gaps, or breakdowns in workflows and communicate improvement opportunities.
• Consistent Execution: Maintain daily discipline, accountability, and follow through without requiring close supervision.

Lead Generation

• Make a high volume of outbound calls to charity golf tournament directors, committee members, and event organizers
• Identify and research upcoming charity golf tournaments and related events
• Book qualified meetings for the owner to present and close
• Log calls, notes, follow-ups, and meetings in Monday.com

Cold Calling and Lead Generation Specialist

Support Engineer

• Perform technical appraisal of upstream oil and gas prospects, projects, and reserves
• Analyze well production data, decline behavior, and performance trends
• Generate type curves or production forecasts based on available data and assumptions
• Review subsurface data, geological reports, reservoir studies, and third party evaluations
• Prepare technical summaries and supporting materials for executive review
• Assist with drilling evaluations, participation analysis, and prospect screening
• Support interpretation of engineering or geological data for investment decisions
• Perform economic analysis of oil and gas projects, including cash flow modeling and basic valuation
• Prepare economic scenarios and sensitivity analysis based on production, pricing, and cost assumptions
• Support capital allocation decisions by organizing and presenting financial and technical inputs
• Track and organize project economics, forecasts, and historical performance
• Assist with month end review activities related to project performance and financial outcomes
• Organize, clean, and structure technical datasets for analysis and long term reference
• Prepare spreadsheets, reports, and documentation to support internal decision making
• Maintain accurate records of assumptions, inputs, and methodologies used in analysis
• Ensure technical and economic files are well documented and easily understood by third parties if needed
• Build and maintain logical folder structures for projects, wells, and evaluations
• Review incoming technical reports, data packages, and emails related to projects
• Summarize key findings, risks, and opportunities for executive review
• Organize and prioritize information while the executive is unavailable during business hours
• Over time, assist with communication flow between the client and external partners
• Ensure important technical or financial information does not get lost or overlooked
• Manage and organize technical and project related email communications
• Maintain structured file systems across all active and historical projects
• Track deadlines, deliverables, and ongoing project activities
• Support scheduling and coordination related to project discussions or reviews
• Assist with general organization of business information to reduce executive workload

Oil and Gas Technical Analyst, Upstream

• Manage social media platforms (Facebook, Instagram, Google Ads) using Buffer or similar tools
• Develop and implement paid ad campaigns
• Generate and nurture leads (no cold calling required)
• Assist in creating blog posts, podcasts, and e-books
• Write copy for marketing materials (ads, emails, website, case studies)
• Create and manage forms, documents, and case studies
• Assist with other operational and organizational tasks as needed

Marketing & Lead Generation Specialist

Operations

• Manage and organize the Founder’s email inbox and additional shared inboxes
• Flag urgent items, draft responses, and ensure no tasks fall through the cracks
• Coordinate meetings and manage the Founder’s calendar to protect high-value time
• Track weekly hours for manufacturing and shipping teams using Rippling
• Validate reported hours, follow up with team members, and assist with payroll preparation
• Build, document, and maintain SOPs and task lists inside Notion
• Consolidate weekly customer support tickets to identify trends, issues, and improvement areas
• Download and analyze data from multiple systems to create operational 'win/loss' and focus reports
• Act as the operational 'glue' between the Founder, marketing team, and manufacturing floor
• Serve as a liaison with the Spanish-speaking factory team for inventory updates and operational coordination

Operations Coordinator

Part Time Marketing, Lead Generation Specialist

• This is a pure outbound appointment setting role - not a sales or closing position.
• The Virtual Assistant will focus exclusively on cold outreach to business owners, initiating conversations, identifying pain points, and booking qualified appointments for the agency owner.
• The role will begin as part-time during the first 1–2 weeks as a trial period. High performers who consistently book qualified appointments may be offered a full-time schedule.
• Execute 30–50 outbound calls per day.
• Consistently book 1–2 qualified appointments daily.
• Build rapport quickly and navigate gatekeepers to reach decision-makers.
• Schedule and confirm meetings between interested business owners and the Agency Owner.

Outbound Appointment Setter

Executive Assistant

• Handle inbound and outbound calls professionally using Dialpad.
• Call clients to gather missing information or documents.
• Follow up with clients before scheduled meetings to confirm attendance and preparedness.
• Manage incoming and outgoing emails, responding to common inquiries.
• Onboard new clients by sending welcome emails, engagement letters, and intake forms.
• Use Clio for case management, including uploading, organizing, and maintaining case files.
• Coordinate meetings and appointments using Outlook, Clio, and Peerspace.
• Draft and send standard client emails and letters for attorney review.
• Assist with invoicing and other operational support as needed.
• Organize digital folders for clients.

Legal Virtual Assistant

Digital Marketing

• Develop and execute advanced “Phase Two” marketing strategies focused on attraction marketing, personal branding, and high-ticket lead generation once warm markets are exhausted
• Build, manage, and optimize paid ad campaigns (primarily Meta/Facebook Ads) using strong video hooks and messaging designed to attract high-value customers and potential business partners
• Support leaders as a personal brand developer by creating tailored content strategies, video outlines, caption overlays, and messaging aligned with individual personalities and expertise
• Design, implement, and manage full-cycle funnels and automations using platforms such as GoHighLevel or Systeme.io to convert cold traffic into qualified, engaged prospects
• Use advanced targeting and analytics tools (Facebook Pixel, Google Apps, Tableau, etc.) to track performance, refine audiences, and continuously improve conversion rates

Digital Marketing Specialist – Network Marketing

Supply Chain

• Coordinate oversized and car carrier shipments from dispatch through delivery
• Negotiate rates, detention, layovers, and accessorial charges directly with drivers and carriers
• Source capacity using load boards (DAT, Truckstop) and existing carrier relationships
• Manage high-volume, time-sensitive freight in a brokerage environment
• Maintain proactive communication with drivers, carriers, and internal teams
• Resolve operational issues such as dropped loads, late pickups, breakdowns, and route changes
• Keep accurate, detailed shipment records in the TMS
• Handle multiple inbound and outbound calls while prioritizing urgent issues
• Ensure compliance with requirements specific to oversized and specialized freight

Bilingual Logistics Coordinator – Oversized, Car Carrier Freight

• Outbound Cold Calling: Make a high volume of outbound calls to charity golf tournament directors, committee members, and event organizers
• Target approximately 30–50 calls per day, depending on hours worked
• Lead Research & Generation: Identify and research upcoming charity golf tournaments and related events
• Build contact lists using event flyers, websites, social media, and online sources
• Proactively source phone numbers and decision-maker information
• Meeting Setting & Qualification: Qualify prospects based on event fit, timing, and interest
• Book qualified meetings for the owner to present and close
• Execute consistent multi-touch follow-up with leads
• Objection Handling: Navigate gatekeepers and initial resistance confidently
• Address objections related to cost or competition by positioning the service as a revenue-generation opportunity
• CRM & Administrative Support: Log calls, notes, follow-ups, and meetings in Monday.com
• Maintain clean, organized records to support reporting and performance tracking
• Assist with basic data entry related to lead generation activities

• Track action items from executive meetings
• Follow up with leadership to ensure deliverables stay on schedule
• Proactively identify blockers and risks
• Support cross-team initiatives and internal projects
• Track milestones and timelines
• Remove technical or administrative blockers
• Maintain and organize the company intranet in Notion
• Ensure SOPs, policies, and procedures are current and accessible
• Support company scorecard management
• Follow up with teams to ensure weekly KPIs and metrics are updated
• Coordinate complex executive scheduling involving 6+ stakeholders
• Take detailed meeting notes and distribute action items
• Build and format slide decks using existing templates
• Create and distribute internal surveys

Operations Assistant

• Provide back-end administrative support and project coordination
• Manage and respond to emails and client communications professionally
• Handle follow-ups with clients, agents, and vendors
• Maintain and update the CRM system (preferably Follow-Up Boss)
• Assist with scheduling, document management, and task tracking
• Coordinate tasks between the real estate team and external partners
• Support lead generation and appointment setting as needed (nice to have)
• Contribute to marketing tasks such as email campaigns or social posts (optional)

Executive Virtual Assistant – Real Estate Support

• Act as an operational right hand focused on inbox management, member support escalations, documentation, and performance reporting
• Open, scan, and triage the Founder inbox
• Draft replies for approval using a clear, professional tone
• Monitor support emails, live chat transcripts, and form submissions
• Maintain a simple weekly dashboard in Google Docs or Google Sheets
• Track metrics including premium signups, cancellations, and net monthly revenue
• Support UTM consistency across campaigns, newsletters, and social posts
• Moderate first time posts and flag spam or policy violations
• Document recurring processes as SOPs in Scribe

Operations Specialist

Social Media Manager

• Act as the "voice" of Health Stix on Instagram and TikTok by responding to comments and DMs.
• Proactively engage with relevant accounts and niche communities to drive organic growth.
• Execute strategic "likes" and comments to boost algorithm performance.
• Strictly adhere to brand tone and language guidelines in every interaction.
• Execute outreach campaigns to potential influencers and partners via email.
• Manage follow-ups and maintain organized records of all partnership communications.
• Ensure all relationship data is kept up-to-date in our internal tracking systems.
• Produce short-form video content using our established AI workflows and templates.
• Perform video editing in CapCut based on a provided monthly content calendar.
• Follow specific prompting instructions and creative direction to ensure a high-quality final product.
• Handle daily administrative tasks related to marketing operations.
• Manage professional email correspondence with external partners.
• Maintain organized digital files and task lists to ensure nothing falls through the cracks.

Appointment Setter

Cold Calling and Lead Generation Specialist

Oil and Gas Technical Analyst, Upstream

Marketing & Lead Generation Specialist

Operations Coordinator

Part Time Marketing, Lead Generation Specialist

Outbound Appointment Setter

Legal Virtual Assistant

Digital Marketing Specialist – Network Marketing

Bilingual Logistics Coordinator – Oversized, Car Carrier Freight

Cold Calling and Lead Generation Specialist

Operations Assistant

Executive Virtual Assistant – Real Estate Support

Operations Specialist

Social Media, Marketing VA