Inside Out Group

Operations Assistant

Inside Out Group

full-time

Posted on:

Location Type: Remote

Location: Mexico

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Salary

💰 $8 - $10 per hour

About the role

  • Track action items from executive meetings
  • Follow up with leadership to ensure deliverables stay on schedule
  • Proactively identify blockers and risks
  • Support cross-team initiatives and internal projects
  • Track milestones and timelines
  • Remove technical or administrative blockers
  • Maintain and organize the company intranet in Notion
  • Ensure SOPs, policies, and procedures are current and accessible
  • Support company scorecard management
  • Follow up with teams to ensure weekly KPIs and metrics are updated
  • Coordinate complex executive scheduling involving 6+ stakeholders
  • Take detailed meeting notes and distribute action items
  • Build and format slide decks using existing templates
  • Create and distribute internal surveys

Requirements

  • Background in operations, project coordination, or executive support
  • Experience in e-commerce, SaaS, or luxury/high-end brands within startup environments
  • Advanced working knowledge of Google Workspace (Docs, Sheets, Slides)
  • Strong spreadsheet skills (formulas, dashboards, tracking)
  • Experience working with executive teams
  • Comfortable collaborating across time zones and distributed teams
  • Strong organizational skills and attention to detail
  • High-level experience with Notion (Strongly Preferred)
  • Familiarity with ClickUp (Strongly Preferred)
  • Proficiency using AI tools to improve workflows and productivity (Strongly Preferred)
  • Experience using Slack for professional communication (Strongly Preferred)

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
project coordinationoperations managementspreadsheet skillsGoogle WorkspaceNotionClickUpAI toolsKPI trackingmilestone trackingexecutive scheduling
Soft skills
organizational skillsattention to detailcollaborationcommunicationproactive problem solvingtime managementstakeholder managementmeeting facilitationrisk identificationcross-team support