HireHawk

Executive Assistant

• Own the Founder’s inbox, calendar, scheduling, and daily administrative priorities so important matters receive timely attention.
• Support the Founder and Omnichannel Account Manager with accurate, organized operational and administrative work.
• Coordinate multiple projects from assignment through completion, keeping owners, deadlines, and next steps visible.
• Conduct market and competitor research and translate findings into clear, decision-ready reports.
• Build, maintain, and analyze spreadsheets and reports using Excel and Google Sheets.
• Follow up consistently with vendors, customers, and business partners until commitments and outstanding tasks are completed.
• Draft professional emails, send timely responses, and manage follow-ups without requiring reminders.
• Support pricing, product, launch, and operational initiatives with an understanding of margins, fulfillment, and commercial priorities.
• Assist with operations across Amazon, Walmart, Target, Best Buy, Walgreens, TikTok Shop, and other retail or e-commerce channels.
• Use Claude, ChatGPT, and similar AI tools to improve speed and quality while independently validating facts, calculations, and recommendations.

Accountant

• Own accurate financial data entry, account reconciliations, and supporting schedules for recurring reporting cycles
• Support a timely and well-controlled month-end close process
• Maintain complete financial records and documentation that are ready for review or audit
• Manage or support accounts payable and accounts receivable workflows, ensuring transactions are processed accurately and on time
• Reconcile financial activity across e-commerce platforms such as Shopify, Amazon, payment processors, and accounting systems
• Assist with tax filings, regulatory compliance, audits, and requests for supporting documentation
• Partner with the Finance Director to streamline accounting processes and strengthen internal controls
• Analyze financial data, investigate discrepancies, and communicate findings clearly to stakeholders
• Support ad-hoc financial analysis, reporting, and strategic initiatives as business needs evolve

Senior Accountant

Legal Assistant

• Join a California-based workers compensation law firm as their foundational offshore legal assistant.
• Support daily operations by managing medical records, coordinating with external providers, and handling routine legal correspondence.
• Work independently while maintaining high reliability standards during US business hours.
• Serve as the cornerstone hire with potential to guide future team expansion.
• Requesting and retrieving medical documents and records, including follow-ups with medical offices and providers.
• Utilizing case management software and legal tools to support workers’ compensation matters.
• Maintaining organized and accurate healthcare documentation for legal cases.
• Supporting U.S.-based law firm workflows and adapting to firm-specific processes.
• Ensuring high reliability and attention to detail in all administrative tasks.
• Escalating issues promptly and collaborating with team members to resolve challenges.

Legal Assistant, Workers Compensation

Manager

• - Evaluate liability early and continuously, surface key risk factors, and support the team with clear, organized case insights
• - Keep clients actively treating by guiding next steps, addressing barriers, and ensuring consistent progress through medical care
• - Deliver confident, professional client communication that builds trust and keeps expectations realistic and clear
• - Own case progression from intake through resolution, keeping every file moving and every follow-up timely
• - Coordinate with medical providers, vendors, and insurance parties to prevent delays and keep records, bills, and updates flowing
• - Maintain meticulous case documentation, notes, and task tracking so files are always audit-ready and easy to pick up
• - Support insurance processes including claims follow-ups, status checks, and documentation coordination
• - Drive medical record and billing coordination, including requests, follow-through, and organization for easy case use
• - Identify what’s missing before someone else asks (treatment gaps, documentation gaps, liability clarity gaps) and close those loops proactively

Case Manager – Personal Injury

• Process daily Accounts Payable and Accounts Receivable transactions accurately and on time
• Prepare and post journal entries with proper support and attention to detail
• Complete bank reconciliations and account reconciliations to help keep financial records clean
• Support month-end close activities by completing assigned schedules, entries, and follow-ups
• Identify, investigate, and help resolve discrepancies in transactions, balances, and supporting documentation
• Assist the U.S. finance team with financial reporting support and routine accounting analysis
• Communicate clearly in English with U.S. stakeholders and in Spanish with Mexican stakeholders
• Maintain organized records and follow established accounting processes within the client’s remote desktop environment
• Proactively flag issues, missing information, or process gaps before they delay accounting timelines
• Cross-train on related accounting tasks to support a lean finance team and reduce bottlenecks

Appointment Setter

• Conduct outbound cold calls to real estate agents, teams, brokers, and brokerages during Pacific Time business hours
• Generate interest in creative, marketing, website, branding, and AI-powered solutions for real estate businesses
• Build rapport with decision-makers through clear, professional, and confident conversations
• Qualify prospects by understanding their business needs, current marketing challenges, and potential fit
• Schedule qualified appointments for the sales team and provide helpful context before each meeting
• Follow provided scripts and sales processes while keeping conversations natural and human
• Maintain accurate notes, call outcomes, and prospect status updates in the company’s tracking system
• Handle objections professionally and keep conversations positive, even when prospects are not ready to move forward
• Meet daily and weekly activity expectations for outbound calling, follow-ups, and booked appointments
• Share feedback from calls to help improve messaging, targeting, and sales materials

Appointment Setter, Cold Caller

General

• Handle inbound calls, emails, and/or chat from prospective clients
• Conduct initial intake interviews and gather relevant information
• Accurately document client details in CRM or internal systems
• Assess inquiries and route cases to the appropriate team
• Follow up with leads to ensure completion of intake process
• Maintain a high level of professionalism and empathy in all interactions
• Meet response time and conversion KPIs

Intake Specialist

Paralegal

• Independently manage a high-volume employment-based immigration caseload with accuracy and strong client service
• Prepare and file non-immigrant petitions including H-1B/H-4, L-1A/L-1B/L-2, TN, O-1, and E-3 matters
• Support immigrant processes including PERM, I-140 (EB-1A, EB-1C, EB-2, EB-3), I-485, and EB-2 NIW
• Draft strong, compliant support letters for O-1 and L-1A filings that clearly present eligibility arguments
• Draft basic letters for H-1B filings and simple RFE responses with clean, client-ready writing
• Prepare detailed responses for complex RFEs, NOIDs, and PERM audit responses with well-organized exhibits and timelines
• Maintain tight case tracking, calendars, and internal documentation to ensure deadlines are consistently met
• Communicate directly with clients and stakeholders in professional, clear written and verbal English (and Spanish when needed)
• Provide proactive updates, flag risks early, and keep cases moving without constant follow-ups
• Ensure drafting and client-facing communication are human-written and professionally polished (no reliance on AI-generated messaging)

Business Immigration Paralegal – LATAM

Bookkeeper

• Maintain accurate financial records across bookkeeping, accounting, and operational finance activities
• Manage accounts payable and accounts receivable processes to support timely billing, collections, vendor payments, and cash flow visibility
• Perform bank, credit card, vendor, customer, and inventory-related reconciliations with a high level of accuracy
• Support month-end close by reviewing transactions, correcting discrepancies, and preparing clean financial data
• Use QuickBooks Online and/or Desktop to enter, review, organize, and maintain accounting records
• Prepare financial reports and accounting summaries that help leadership understand business performance
• Support inventory-related accounting processes, including cost tracking, purchase records, and transaction accuracy
• Identify bookkeeping inconsistencies, process gaps, or reporting issues and help improve accounting workflows
• Organize financial documents, records, and supporting schedules so information is easy to access and audit-ready
• Communicate clearly with internal teams about accounting questions, missing information, and financial documentation needs

Accountant, Bookkeeper

• Manage executive calendars, scheduling, meetings, reminders, and follow-ups so priorities stay organized and on track
• Support professional business communications, including emails, messages, documents, and internal updates
• Create, update, and maintain spreadsheets, trackers, reports, and organized records with strong attention to detail
• Coordinate administrative and operational tasks that help daily business activities run smoothly
• Improve existing workflows by identifying gaps, organizing information, and creating clearer processes
• Prepare documents, presentations, summaries, and other materials using Microsoft Office and Google Workspace
• Track deadlines, action items, and open tasks to make sure nothing falls through the cracks
• Handle confidential information with professionalism, accuracy, and discretion
• Work independently in a remote environment while communicating progress, blockers, and priorities clearly
• Support ad hoc operational projects as the business grows and needs change.

Financial Planning and Analysis

• Build, own, and continuously refine **cash flow, P&L, and budgeting models** to support forecasting, planning, and multi-scenario analysis.
• Lead **budgeting and reforecasting processes**, incorporating actual performance, business drivers, and updated assumptions.
• Own **monthly P&L performance tracking**, including detailed **variance analysis** versus budget and forecast.
• Develop and maintain **short- and long-term cash flow forecasts**, identifying risks, constraints, and optimization opportunities.
• Prepare and deliver **clear, actionable financial reporting** for leadership, translating data into insights and recommendations.
• Support strategic and operational decision-making through **ad hoc financial analysis**, including sensitivity analysis and what-if modeling.
• Partner cross-functionally to ensure financial models reflect real operational and commercial drivers.

Senior Financial Analyst, Cash Flow

Procurement

• Own factory-level relationships across Asia, serving as the primary point of contact for vendor communication, negotiations, issue resolution, and performance alignment
• Build trusted partnerships with factory ownership and leadership teams to support quality, cost, delivery, compliance, and long-term sourcing goals
• Conduct regular factory visits across China and other key Asian manufacturing regions to assess operations, resolve risks, and reinforce expectations
• Lead vendor onboarding, factory evaluations, supplier development plans, corrective action follow-up, and performance improvement initiatives
• Identify, evaluate, and qualify new factory partners that meet capacity, quality, compliance, costing, and operational requirements
• Maintain vendor scorecards, factory capability matrices, certifications, audit records, and supplier performance documentation
• Support negotiations for materials, trims, cut-make-trim production, full-package production, and related cost structures
• Monitor production milestones from development through final shipment, flagging risks early and driving practical solutions with factory and internal teams
• Partner with Product Development, Technical Design, Quality Assurance, Operations, Logistics, and Global Sourcing teams to support production readiness and on-time delivery
• Provide clear reporting on production status, vendor performance, factory risks, sourcing opportunities, and regional market conditions

Executive Assistant

Executive Assistant

Senior Accountant

Legal Assistant, Workers Compensation

Case Manager – Personal Injury

Accountant

Appointment Setter, Cold Caller

Intake Specialist

Business Immigration Paralegal – LATAM

Accountant, Bookkeeper

Accountant, Bookkeeper

Executive Assistant

Executive Assistant

Senior Financial Analyst, Cash Flow

Vendor & Sourcing Manager – Apparel & Fashion