Executive Assistant

HireHawk

Senior Executive Assistant in a remote role, supporting strategic growth for the Founder and Omnichannel team. Involved in administrative, operational, and project coordination tasks.

Posted 7/13/2026contractRemote • 🇨🇦 CanadaMid-LevelSenior💰 $4,500 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates advanced proficiency in Excel and Google Sheets for data analysis and reporting, alongside strong project coordination and administrative support skills. Capable of managing executive priorities and communications while utilizing AI tools to enhance operational efficiency.

Highest-signal resume keywords

Executive Assistant ExperienceAdvanced Excel ProficiencyProject Coordination SkillsGoogle Workspace ProficiencyAI Tools Experience

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Data AnalysisMarket ResearchReport PreparationProject ManagementEmail ManagementCalendar ManagementOperational SupportPricing UnderstandingFulfillment KnowledgeInventory Management

Soft Skills

Strong CommunicationIndependent JudgmentAttention to DetailOrganizational SkillsFollow-Up Consistency

Tools & Technologies

Google SheetsExcelGoogle WorkspaceMicrosoft OfficeSlackZoomClaudeChatGPTProject Management ToolsE-Commerce Platforms

Industry Keywords

DTC E-CommerceConsumer ProductsRetailOmnichannel OperationsMarketplace ExpansionProduct LaunchesBeauty and WellnessMarket Competitor ResearchCommercial ConceptsExecutive-Level Recommendations

About the role

Key responsibilities & impact

Own the Founder’s inbox, calendar, scheduling, and daily administrative priorities so important matters receive timely attention.
Support the Founder and Omnichannel Account Manager with accurate, organized operational and administrative work.
Coordinate multiple projects from assignment through completion, keeping owners, deadlines, and next steps visible.
Conduct market and competitor research and translate findings into clear, decision-ready reports.
Build, maintain, and analyze spreadsheets and reports using Excel and Google Sheets.
Follow up consistently with vendors, customers, and business partners until commitments and outstanding tasks are completed.
Draft professional emails, send timely responses, and manage follow-ups without requiring reminders.
Support pricing, product, launch, and operational initiatives with an understanding of margins, fulfillment, and commercial priorities.
Assist with operations across Amazon, Walmart, Target, Best Buy, Walgreens, TikTok Shop, and other retail or e-commerce channels.
Use Claude, ChatGPT, and similar AI tools to improve speed and quality while independently validating facts, calculations, and recommendations.

Requirements

What you’ll need

**Must-Have:**
4 or more years of experience as an Executive Assistant supporting a founder, CEO, or senior executive.
Advanced proficiency in Excel and Google Sheets, including preparing and analyzing business reports.
Proven experience managing executive inboxes, calendars, priorities, and confidential information.
Strong project coordination skills with a consistent record of following through without reminders.
High proficiency with Google Workspace, Microsoft Office, Slack, Zoom, and project management tools.
Practical experience using AI tools such as Claude or ChatGPT, combined with strong independent judgment and quality control.
**Nice to Have:**
Experience in DTC e-commerce, consumer products, retail, Shopify, Amazon, or beauty and wellness.
Familiarity with omnichannel operations across major retailers and online marketplaces.
Understanding of pricing, margins, fulfillment, inventory, and other commercial concepts.
Experience supporting product launches, marketing initiatives, or marketplace expansion.
Experience conducting market research and preparing executive-level recommendations.

Benefits

Comp & perks

Access to a **$200K+ perk marketplace** with discounts on 150+ global services.
Option to **withdraw up to 50% of approved earnings** before payday.