Executive Assistant

HireHawk

Executive Assistant providing remote support and managing executive tasks for clients primarily in South Africa. Focused on organization, communication, and operational efficiency in a growing business.

Posted 6/25/2026full-timeRemote • 🇿🇦 South AfricaJuniorMid-Level💰 $1,300 - $1,500 per monthWebsite

About the role

Key responsibilities & impact

Manage executive calendars, scheduling, meetings, reminders, and follow-ups so priorities stay organized and on track
Support professional business communications, including emails, messages, documents, and internal updates
Create, update, and maintain spreadsheets, trackers, reports, and organized records with strong attention to detail
Coordinate administrative and operational tasks that help daily business activities run smoothly
Improve existing workflows by identifying gaps, organizing information, and creating clearer processes
Prepare documents, presentations, summaries, and other materials using Microsoft Office and Google Workspace
Track deadlines, action items, and open tasks to make sure nothing falls through the cracks
Handle confidential information with professionalism, accuracy, and discretion
Work independently in a remote environment while communicating progress, blockers, and priorities clearly
Support ad hoc operational projects as the business grows and needs change.

Requirements

What you’ll need

Excellent written and verbal English communication skills
2+ years of experience as an Executive Assistant, Administrative Assistant, Operations Coordinator, or similar role
Strong calendar management, business communication, and administrative support experience
Advanced proficiency with Microsoft Office and Google Workspace
Strong spreadsheet skills, including organizing, tracking, and maintaining accurate data
Excellent organization, time management, attention to detail, and follow-through
Reliable remote work setup, including a headset and a quiet workspace with no background noise
**Nice to Have:**
Experience supporting U.S. or Canadian executives or clients
Experience improving administrative systems, workflows, or operating procedures
Comfort using project management, CRM, automation, or productivity tools
Experience preparing reports, meeting notes, dashboards, or executive summaries
Background in operations support for a growing remote team

Benefits

Comp & perks

Access to a **$200K+ perk marketplace** with discounts on 150+ global services.
Option to **withdraw up to 50% of approved earnings** before payday.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementbusiness communicationadministrative supportspreadsheet skillsreport preparationmeeting notesdashboard creationexecutive summariesworkflow improvementdata organization

Soft Skills

written communicationverbal communicationorganizationtime managementattention to detailfollow-throughprofessionalismdiscretionindependenceclear communication