Assist World

Designer

• You are a direct response design genius. The ads you create are the direct bridge between our products and our customers.
• Your elite understanding of ad metrics, deep research, and visual storytelling will directly impact the daily revenue of the company.
• If you thrive in a fast-paced environment where your creative work is measured by tangible financial results, this is your role.

Senior Performance Ad Designer, Editor

Paralegal

• Draft and review contracts based on templates
• Customize agreements following instructions
• Ensure accuracy and compliance in all documentation
• Support corporate compliance processes
• Maintain records and documentation
• Ensure all filings and documents are up to standard
• Assist with HR-related documentation
• Support payroll-related administrative processes

Project Manager

• Oversee residential construction projects from planning through completion
• Coordinate and manage contractors (roofers, framers, electricians, etc.)
• Ensure projects stay on schedule, within scope, and aligned with quality standards
• Assist with contractor selection, onboarding, and approvals
• Manage building permits and ensure compliance with local codes and regulations
• Act as the main point of contact between contractors, stakeholders, and internal team
• Provide consistent updates on project progress, risks, and timelines
• Use project management tools to track progress, timelines and documentation

Project Manager, Residential Construction

SEO Marketing

• Support content creation through SEO optimization
• Assist in lead generation efforts via email outreach
• Collaborate with team on projects and tasks
• Manage documentation and organizational tasks

SEO Content Creation, Admin Support Assistant

Executive Assistant

• Managing and organising a busy email inbox
• Prioritising and responding to incoming messages
• Coordinating schedules and calendar management
• Liaising with internal team members (social, podcast, YouTube, affiliates, etc.)
• Handling inbound brand and partnership enquiries (triaging and redirecting appropriately)
• Responding to podcast guest pitches and forwarding to relevant stakeholders
• Supporting general administrative tasks and ensuring deadlines are tracked

Personal Assistant – Influencer, Podcaster

• Prepare and send customer quotes and estimates
• Create and manage client invoices
• Maintain organized records for jobs, estimates, and communications
• Support day-to-day administrative tasks to keep operations running smoothly
• Manage the owner’s Google Calendar
• Schedule appointments, site visits, and meetings
• Organize daily priorities and ensure the schedule runs efficiently
• Help manage emails, calls, and text messages
• Respond to or organize client and subcontractor communications
• Ensure important follow-ups on estimates, invoices, and inquiries are completed
• Track and follow up on pending quotes and proposals
• Support communication between the owner, customers, and subcontractors
• Assist with keeping project communication organized

Personal Assistant, Bilingual EN/ES – Construction Business Support

• Manage and respond to emails and phone calls professionally and warmly
• Serve as the first point of contact for clients, clinicians, and internal staff
• Coordinate schedules for multiple clinicians and ensure calendar accuracy
• Maintain availability updates to avoid scheduling conflicts
• Send internal emails and staff communications as needed
• Track important deadlines, renewals, and annual bills to ensure timely payment
• Take initiative in identifying tasks that need attention and follow through to completion
• Perform Verification of Benefits (VOB) for clients
• Manage daily billing through the EMR system
• Follow up on denied or unpaid claims with insurance providers
• Upload required documentation and communicate with insurance companies
• Handle manual billing when required (e.g., UnitedHealthcare)
• Coordinate payroll inputs using Gusto (hours entry, verification, submission)
• Assist with job postings (e.g., Indeed) when hiring is needed
• Support onboarding and offboarding administrative tasks
• Participate in weekly 1:1 meetings with the practice owner
• Join quarterly staff meetings as required
• Actively engage with staff via Slack
• Send birthday messages and supportive check-ins
• Help maintain a warm, connected team culture while ensuring backend tasks are completed accurately

Administrative & Billing Virtual Assistant, Mental Health Practice

• Manage inbox and calendar with strong prioritisation
• Draft clear, professional responses independently
• Track follow-ups so nothing slips through the cracks
• Maintain fast response times to leadership messages
• Maintain HubSpot (pipeline updates and data hygiene)
• Track sales stages accurately
• Coordinate meetings with prospects during the sales cycle
• Support onboarding documentation and internal coordination
• Draft MSAs, NDAs, and basic agreements from templates
• Coordinate signatures and organise contract records
• Keep documentation systems clean and structured
• Take operational initiatives from concept to completion
• Research tools, vendors, and process improvements
• Support light project coordination across sales, marketing, and ops
• Improve workflows using AI and automation
• Help build systems in areas where none currently exist

Executive Assistant – Operations Focused

General Counsel

• Manage and maintain a complex executive calendar
• Schedule, reschedule, and coordinate internal and external meetings
• Prioritize requests and protect executive time
• Coordinate with stakeholders to ensure efficient scheduling
• Monitor and manage inboxes related to scheduling needs
• Manage monthly expense reporting using SAP Concur
• Collect, organize, and upload receipts
• Submit expense reports accurately and on time
• Provide expense support for up to three executives
• Book and coordinate executive travel (primarily train travel)
• Manage itineraries and scheduling changes
• Ensure smooth travel logistics and documentation
• Provide administrative support for the Head of Legal
• Assist with meeting preparation and documentation
• Support deck creation and presentation formatting (PowerPoint)
• Assist with general Microsoft Office-based tasks
• Maintain organized documentation and digital files