E-commerce Operations Assistant

Assist World

Virtual Assistant supporting day-to-day operations for a growing e-commerce business. Handling Amazon and Walmart operations with a focus on execution and consistency.

Posted 6/3/2026part-timeRemote • 🇿🇦 South AfricaMid-LevelSenior💰 $700 - $800 per monthWebsite

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

inventory managementpurchase order processingshipping documentationdata entryfinancial record maintenanceinventory forecastinginventory replenishmentorder processingsourcingpricing

Soft Skills

attention to detailorganizational skillstime managementability to follow SOPscommunication skills

Tools & Technologies

QuickBooksExcelShipStationWalmart Seller CenterAmazon FBA

Industry Keywords

supply chain operationsinventory planningfreight coordinationlead timesshipping labelsBill of LadingAdvanced Shipment NoticeSKU managementvendor coordinationproduct listings

About the role

Key responsibilities & impact

Monitor and forecast inventory levels using existing templates
Plan and execute inventory replenishment
Place purchase orders with vendors
Coordinate shipments with freight carriers
Track inventory movement and ensure lead times are met
Process customer orders twice daily (morning & afternoon)
Download order reports and upload into shipping software (ShipStation)
Generate and organize shipping labels by SKU
Send sorted labels to warehouse for fulfillment
Upload tracking numbers back into Walmart
Review and confirm purchase orders from Walmart
Coordinate inventory availability with warehouse/vendor
Schedule and manage carrier pickups
Generate required documentation:
Bill of Lading (BOL)
Advanced Shipment Notice (ASN)
Invoice
Maintain inventory levels across all channels
Track overseas shipments with 60–90 day lead times
Provide weekly production quotas to vendors
Assist with pricing and sourcing (manufacturers + freight)
Accurately enter all transactions into QuickBooks
Maintain clean and organized financial records
Daily checks on product listings and ad placements
Enter inventory received from vendors
Open and manage cases with Amazon/Walmart when issues arise

Requirements

What you’ll need

Strong attention to detail (non-negotiable)
Ability to follow SOPs and processes accurately
Experience with Excel / spreadsheets
Basic experience with QuickBooks (invoicing, order entry)
Strong organizational and time management skills
Experience with Amazon FBA or Walmart Seller Center (nice to have)
Familiarity with ShipStation or similar shipping tools (nice to have)
Exposure to inventory planning or supply chain operations (nice to have)

Benefits

Comp & perks

100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$500 entry monthly raffle
NO TRACKER. NO PROBLEM