Executive Assistant / Operations Specialist

Assist World

AI-native Executive Assistant / Operations Specialist supporting a fast-growing AI-focused startup. Manage emails, automate workflows, and support operational tasks with AI tools.

Posted 7/21/2026full-timeRemote • 🇵🇭 PhilippinesMid-LevelSenior💰 $1,200 - $1,600 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing operational tasks, utilizing AI tools for automation, and maintaining organized workflows. Strong capabilities in communication, project management, and supporting recruitment processes in a fast-paced environment are essential.

Highest-signal resume keywords

AI Tools ProficiencyWorkflow AutomationProject ManagementCommunication SkillsOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Workflow AutomationProject ManagementEmail ManagementCalendar ManagementSales Follow-UpRecruitment SupportDocument OrganizationISO 27001 ComplianceResearch SkillsAttention to Detail

Soft Skills

Proactive MindsetOwnership and AccountabilityDetail-OrientedIndependent ResearchAdaptability

Tools & Technologies

AI AssistantsChatGPTClaudeClaude CodeCodexAI Coding Tools

Industry Keywords

Startup EnvironmentOperational TasksBusiness WorkflowsCustomer CommunicationsOutbound Outreach Campaigns

About the role

Key responsibilities & impact

Manage and triage emails, ensuring important communications are prioritized and handled efficiently
Manage calendars, scheduling, and meeting coordination
Organize information, documents, and business workflows
Support the founder with day-to-day operational tasks and priorities
Use AI tools and agents to improve business processes and reduce repetitive work
Leverage tools such as Claude Code, Codex, and other AI coding/automation tools
Identify opportunities to automate workflows and create more efficient systems
Build and maintain AI-assisted processes across the business
Manage sales follow-ups and ensure leads are progressed effectively
Support customer and prospect communications
Assist with outbound outreach campaigns, including cold outreach to IMOs/IOIs
Maintain organized records of sales activity and follow-up actions
Manage hiring follow-ups and candidate communications
Support recruitment processes and ensure outstanding actions are completed
Help organize hiring workflows and maintain candidate information
Organize company events and coordinate logistics
Manage receipt collection and organisation for accounting software
Support ISO 27001 compliance activities and security-related processes
Assist with implementing security workflows using AI tools such as Codex and Claude Code

Requirements

What you’ll need

Strong interest in AI tools, automation, and emerging technology
Experience using AI assistants such as ChatGPT, Claude, Claude Code, Codex, or similar tools
Comfortable experimenting with new software and learning technical systems quickly
Ability to understand workflows and identify opportunities for automation
Previous experience as an Executive Assistant, Operations Assistant, Business Assistant, or similar role
Strong organisational and project management skills
Excellent written and verbal communication skills
Experience managing multiple priorities independently
Strong research skills and attention to detail
High level of ownership and accountability
Proactive mindset
"Journalist mindset" — able to investigate, research, and find answers independently
Reliable, organised, and detail-oriented
Comfortable working in a fast-paced startup environment

Benefits

Comp & perks

100% REMOTE
$50 birthday bonus
$200 testimonial bonus
NO TRACKER. NO PROBLEM