Executive Assistant – Operations, HR

Assist World

Executive Assistant supporting a fast-growing, VC-backed healthcare technology company. Managing executive support, hiring operations, and day-to-day business operations in a remote role.

Posted 7/21/2026full-timeRemote • 🇵🇭 PhilippinesJunior💰 $1,000 - $1,400 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates exceptional organizational skills and attention to detail while managing complex calendars, scheduling meetings, and coordinating recruitment processes. Proficient in using Google Workspace and Microsoft Outlook, with a strong ability to handle confidential information and support HR administration.

Highest-signal resume keywords

Executive Assistant ExperienceRecruitment AdministrationGoogle Workspace ProficiencyApplicant Tracking Systems ExperienceProject Management Tools Familiarity

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Calendar ManagementMeeting CoordinationTravel BookingHR AdministrationDocument PreparationDigital Filing SystemsOrganizational SkillsTime ManagementConfidentiality HandlingRecruitment Processes

Soft Skills

Strong CommunicationProactive AttitudeAttention to DetailCalm Under PressureInitiative Taking

Tools & Technologies

GmailMicrosoft OutlookGoogle WorkspaceDocuSignAsanaClickUpMonday.comNotionApplicant Tracking SystemsDigital Filing Systems

Industry Keywords

Startup ExperienceTechnology Business SupportOperational PurchasesEmployee OnboardingRemote Team Coordination

About the role

Key responsibilities & impact

Manage complex calendars and meeting scheduling
Coordinate internal and external meetings
Book domestic and international travel
Manage executive inboxes (Gmail & Outlook)
Prepare meeting agendas and follow-up actions
Schedule interviews with candidates and hiring managers
Coordinate recruitment processes
Liaise with candidates professionally
Keep applicant tracking systems and hiring documentation organised
Support employee onboarding and offboarding
Assist with HR administration and documentation
Maintain company records and internal documentation
Coordinate office supplies and operational purchases
Assist with company-wide administrative projects
Prepare documents and presentations
Manage digital filing systems
Coordinate with external suppliers and service providers
Learn and utilise new software platforms as the business grows

Requirements

What you’ll need

Exceptionally organised with outstanding attention to detail
Highly proactive and able to work with minimal supervision
A strong communicator with excellent written and spoken English
Comfortable asking questions and taking initiative
Calm under pressure and able to prioritise multiple tasks
Tech-savvy and quick to learn new software
Professional, reliable, and discreet when handling confidential information
Previous experience as an Executive Assistant, Operations Assistant, or Administrative Assistant
Excellent organisational and time management skills
Experience using Google Workspace and Microsoft Outlook
Strong written communication skills
Ability to manage multiple priorities simultaneously
High level of professionalism and confidentiality
Experience supporting startup or technology businesses
Recruitment or HR administration experience
Experience using applicant tracking systems (ATS)
Familiarity with DocuSign and document management
Experience with project management tools (Asana, ClickUp, Monday.com, Notion, etc.)
Experience coordinating remote teams

Benefits

Comp & perks

100% REMOTE
$50 birthday bonus
$200 testimonial bonus
NO TRACKER. NO PROBLEM