Executive Assistant

• Provide high-level support to our CEO and C-suite team
• Ensure seamless coordination of schedules, meetings, and communications
• Play a pivotal role in maintaining executive focus and organizational flow
• Manage sensitive information and facilitate key events and initiatives
• Keep the CEO apprised of time-sensitive and priority issues
• Complete a variety of special projects, including preparing presentations, reports, and agenda materials
• Respond to and help prioritize meeting invitations, phone calls, messages, and other information flowing to the executive(s)
• Prepare, reconcile, and submit expense reports for C-suite members
• Draft, review, and send communications on behalf of the CEO and other C-suite members

• Provide executive-level administrative and operational support to the Associate Dean for Research, Associate Dean for Academic and Student Affairs, Associate Dean for Undergraduate Studies, and Chair of the Division of Epidemiology
• Coordinate and manage calendars, meetings, and priorities for assigned college leaders.
• Prepare agendas, briefing materials, presentations, and meeting documentation.
• Coordinate domestic and international travel arrangements and related reimbursements.
• Draft, edit, and distribute correspondence, reports, and communications on behalf of assigned leaders.
• Serve as a liaison between leadership, faculty, staff, students, university offices, and external stakeholders.
• Provide administrative support for meetings, committees, workgroups, and other leadership activities.
• Support special projects and college initiatives by coordinating timelines, communications, and administrative processes.
• Coordinate logistics for college events, leadership meetings, retreats, and recognition activities, including vendor and facility arrangements.

• Provides support to the executives
• Exercises confidentiality, tact and diplomacy
• Prepares correspondence, reports, presentations, agendas, minutes etc.
• Receives, screens and directs incoming calls, visitors, mail and e-mail
• Maintains files, records, calendars and diaries
• Arranges business travel, coordinates meeting arrangements, and tracks expenses
• Completes work with a limited degree of supervision

Executive Assistant II

• Responsible for nursing unit communication
• Serving as a receptionist
• Maintaining patient records
• Transcribing and communicating physician orders
• Maintaining order at the nursing station
• Performing other related duties as assigned or requested

Hospital Unit Secretary, Part-Time Days

• Responsible for nursing unit communication
• Serve as a receptionist
• Maintain patient records
• Transcribe and communicate physician orders
• Maintain order at the nursing station
• Perform other related duties as assigned or requested

Hospital Unit Secretary, PRN Rotating

• Provides a broad variety of administrative and staff support services for an assigned group or manager
• Collects and interprets data to produce reports
• Conducts special projects
• Coordinates meetings, conferences, presentations and travel arrangements
• Composes correspondence and other documentation as needed
• Frequently uses personal computer software packages for word processing, graphics, spread sheets, etc.
• Specific job duties vary by area

• Serve as a highly trusted operational and strategic support partner to the SVP of Infrastructure and Infrastructure Leadership Team
• Drive organizational execution, leadership cadence, accountability follow-up, and executive operational effectiveness across the Infrastructure business
• Own and coordinate the Infrastructure Leadership Management Operating System (EOS-style cadence)
• Coordinate weekly, monthly, quarterly, and annual leadership meetings and execution rhythms
• Build and manage meeting agendas in alignment with strategic priorities and business objectives
• Attend leadership meetings and capture action items, priorities, decisions, and follow-up requirements
• Organize, assign, track, and monitor action items and leadership commitments through completion
• Maintain accountability systems to ensure strategic initiatives continue progressing forward
• Track and maintain leadership scorecards, KPI visibility, rocks/priorities, and execution dashboards
• Drive visibility and follow-up of overdue tasks, unresolved issues, and cross-functional commitments
• Support annual planning, quarterly planning, budgeting preparation, and strategic review sessions
• Coordinate preparation of presentations, reports, leadership updates, and planning materials
• Help improve operational discipline, meeting effectiveness, communication flow, and execution consistency across the business
• Assist with implementation and continuous improvement of operational processes and management systems
• Support cross-functional coordination of major initiatives, priorities, and leadership deliverables
• Assist leaders with project coordination and organizational follow-up
• Prepare documents, spreadsheets, reports, presentations, and business summaries
• Support reporting activities and organization of operational data
• Maintain organized digital filing systems and documentation structures
• Assist with onboarding coordination for new team members and leadership support activities
• Coordinate business travel arrangements including flights, hotels, itineraries, and logistics
• Provide private travel support as requested
• Coordinate customer visit logistics, facility tours, and leadership event support
• Assist with company events, training coordination, and leadership off-site planning
• Support the Defense Business Unit with coordination related to compliance, security, and credentialing activities
• Assist with tracking and maintaining security clearance documentation, badging requirements, training records, and compliance-related deliverables
• Help coordinate customer, facility, and government access requirements

• Cultivating a caring, supportive, and inclusive school community
• Understanding how trauma, equity, inclusive practices, and restorative practices impact the student and teacher experience
• Providing coaching and professional development opportunities in effective classroom management strategies
• Collaborating with staff and families to identify and implement appropriate strategies to improve student behavior, attendance, and engagement
• Engaging families and the community in meaningful and mutually beneficial ways that promote student academic success and well-being
• Implementing behavior management practices that motivate students through strong relationships with their teachers and positive reinforcements
• Acting as a point person to the local community, effectively communicating the school's mission and vision and soliciting input from parents and families about school performance, areas for improvement, and their needs
• Understanding, accept, abide by, and implement the school's philosophy and mission statement in all school activities
• Contributing to a positive climate and culture by exhibiting high professional standards
• Engaging and build strong professional relationships with parents, characterized by timely and regular communications
• Formulate and administer a comprehensive program of Career and Technical Education
• Work collaboratively with administrators, student’s services personnel, and teachers to ensure the delivery of career development services
• Facilitate linkages with parents, business/industry, postsecondary institutions, and community organizations to support students’ transition to postsecondary education and employment
• Cultivating partnerships with external organizations that enrich the culture of the school
• Collaborate with leadership to develop, implement, and lead the instructional programs of the school, assessing curriculum, pedagogy, lesson plans and observing classes (teaching and learning) on a frequent and structured basis to encourage the use of a variety of instructional strategies and materials consistent with research on the best practices for student learning and development
• Share responsibility for student achievement as related to academics and social-emotional wellbeing
• Collaborate with Principal to plan and facilitate professional development opportunities for teachers that support instructional best practices
• Collaborate with cross-departmental leadership teams and staff to plan and coordinate staff in-service days, parent-teacher conferences, and extended learning opportunities
• Collaborate with other instructional leaders (Principal, Head of School, MTSS Coordinator, Special Education Coordinators, etc.) to ensure the MTSS/RTI process is followed with fidelity
• Collaborate with the principal to coordinate and oversee summer educational opportunities
• Partner with Human Resources to execute a highly effective talent management system of recruiting, selecting, hiring, retaining, recognizing, and supporting all school site staff
• Ensure non-discrimination practices in the selection process of faculty and staff by adhering to Equal Employment Opportunity (EEO) requirements
• Collaborate with Home Office/Operations Team on the review and reporting requirements of the State, charter authorizing agency and Federal regulatory agencies, school sponsor, including the charter renewal process
• Understand and address all compliance items as they relate to the school's Sponsor Agreement
• Support the state-required testing process including in-person testing
• Assist with updating parent and student manuals, policies, and handbooks
• Stay current on the state’s policies, procedures, and legislation
• Exhibit high quality communication with all students and families
• Handle student problems escalated by parents and teachers
• Travel requirement of 15% is a requirement
• All other duties as assigned

Virtual Assistant Principal

• Conducts routine complex administrative office coordination assuring smooth, timely, and efficient office operations for the Business Development, Proposals and Product departments within Aetna’s Medicaid business.
• Administers assignments research, collection, analysis, and compilation of data and information for department reports.
• Handles files, reports, financial records, and confidential record retention, ensuring regulatory compliance and sensitivity/confidentiality as appropriate.
• Implements a high degree of customer service by fielding internal and external inquiries, finding resolutions, or redirecting as appropriate.
• Viewed as an extension of the team.
• Establishes efficient workflow and office operations of the departments by communicating and adhering to established policies and procedures.
• Controls the internal and external department point of contact ensuring concise and effective communication with employees, stakeholders, and senior leaders.
• Adept at communicating effectively with stakeholders at all levels in the organization.
• Applies critical thinking skills to situations to promote timely, efficient and effective communication.
• Prepares complex and comprehensive financial records and files about departmental expenditures (including expense report preparation and submission), budget balances, investments, payroll, and operations.
• Arranges travel and logistics for executive leaders.
• Examines performance evaluations within the department ensuring compliance and continuous improvement.
• Identifies opportunities to staff support and administrative assistance to executive-level, senior management, or senior individual contributors as needed to ensure consistent department operations.
• Performs ad hoc tasks (e.g. special requests and executive support) as needed, including but not limited to onboarding support, IT and device requests.

Hospital Unit Secretary, FT Nights

• Provide administrative support for executive level managers.
• Coordinate diverse activities, interact with various organizational units, utilize conflict resolution and handle highly confidential and organizationally sensitive matters.
• Receive and screen visitors.
• Answer telephone calls.
• Prepare and supervise the preparation of correspondence, forms, reports and written communications.
• Schedule and coordinate meetings, conferences, special events, appointments and travel arrangements.
• Maintain assigned calendars.
• Originate, process and edit personnel, financial or operational reports and documents.

Executive Secretary

• Provide comprehensive administrative and staff support to the National Director of Healthcare Business Banking, supporting day-to-day operations and longer-term business priorities
• Manage complex calendars, meetings, conferences, and presentations involving senior leaders, internal partners, and external stakeholders
• Coordinate domestic travel arrangements, logistics, and expense reporting with accuracy and attention to detail
• Draft, edit, and format correspondence, reports, and presentation materials to a high professional standard
• Collect, interpret, and organize information and data to support reporting, business reviews, and special initiatives
• Support special projects that require coordination across multiple stakeholders, exercising sound judgment and follow-through
• Anticipate leadership needs, identify potential issues, and resolve routine matters independently to enhance executive effectiveness
• Handle confidential and sensitive information with discretion, professionalism, and integrity
• Serve as a reliable point of coordination across the Healthcare Business Banking leadership team and broader organization, adapting priorities as needed while maintaining accuracy and composure

Healthcare Business Banking Executive Assistant

• Answers incoming calls and relays messages
• Schedules clinical appointments
• Provides general administrative support
• Communicates information to patients
• Coordinates with other departments
• Sets up meetings as instructed
• Prepares paperwork for patients
• Builds and maintains patient charts
• Monitors and orders office supplies

Medical Secretary – Eye Physicians

• Assist clients as directed
• Maintain client relations and refine internal processes that support COYL and clients
• Manage communication between various clients’ upper management and employees, liaising with internal and external executives on projects and tasks
• Plan and orchestrate work to ensure the client’s priorities are met, organizational goals are achieved, and best practices are upheld
• For real estate/business broker clients: Supervise administrative aspects of home buyer and seller transactions from executed purchase agreement to closing
• Review contracts, disclosures, and addendums for accuracy and submit to the broker for file compliance
• Act as the primary contact between agents, clients, lender, title officer, and inspectors to ensure a smooth, timely closing process
• Monitor and track all contingency deadlines, including inspection periods, loan approval dates, and appraisal contingencies
• Open escrow, manage earnest money deposits, and ensure all escrow documents are complete
• Input client information into CRM and transaction management software (e.g., DocuSign, SkySlope, Dotloop)
• For all clients: Manage the professional and personal needs for various clients
• Track detailed records in timekeeping system
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to our virtual clients’ senior executives
• Manage, coordinate, and arrange our virtual client’s travel and travel-related activities, including hotel booking, transportation, and meals
• Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with various clients and our company
• Organize client communications
• Answer phones for clients and relay messages
• Plan client events
• Respond to all requests within a maximum of 4 business hours
• Navigate priorities while multi-tasking
• All other tasks as needed

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