Executive Assistant

• Provide executive support to clients remotely
• Assist with project coordination, operations, customer communication, and marketing
• Match opportunities with clients based on skills and availability

• Provide comprehensive administrative and strategic support to the Executive Officers
• Manage a complex, high-volume calendar, including frequent changes and time-sensitive priorities
• Anticipate needs and proactively resolve issues before they escalate
• Serve as a gatekeeper for communications, exercising discretion and prioritizing effectively
• Handle sensitive and confidential information with a high level of discretion and sound judgment, particularly in matters involving legal and executive leadership
• Coordinate travel arrangements and logistics, often on short notice
• Track action items, deadlines, and follow-ups to ensure commitments are met
• Partner closely with leadership, executive stakeholders, external contacts, and Executive Assistant team
• Adapt quickly and seamlessly to shifting priorities, urgent requests, and last-minute changes
• Assist with preparing materials for executive and board-level meetings as needed

• Conduct online “Video Visits” with health plan members
• Provide 40 hours of availability weekly
• Execute a strong visit completion rate
• Maintain training, affiliation, and compliance with Video Visit requirements

Virtual Clinician – Home Evaluations Nurse Practitioner / Physician Assistant

• Complex and strategic calendar management for more than one executive/business leader
• Review, organize and prioritize Executive’s emails
• Create and manage agendas and meeting invitations
• Accurate and timely processing of purchase orders, travel and expense reports
• Leverage and stay current on new or updated technologies introduced by the organization
• Anticipate executive’s needs and prepare accordingly
• Gain trust and respect by ensuring privacy and security of information
• Lead or assist projects as required
• General Office Support including answering phones and directing calls as needed

Executive Assistant II

• Own complex, multi-executive calendars across time zones; proactively resolve conflicts aligned to strategic priorities
• Maintain a centralized Communications Calendar for key announcements, milestones, and leadership messaging
• Prepare executives for engagements with high-quality briefings, agendas, and AI-assisted insights
• Track deadlines, decisions, and follow-ups to ensure flawless execution
• Coordinate logistics across in-person and virtual meetings (A/V, rooms, catering)
• Manage end-to-end domestic and international travel aligned to preferences and policy
• Build optimized travel agendas with contingency planning and real-time issue resolution
• Leverage AI tools to streamline itineraries and improve accuracy
• Process expenses accurately and on time
• Act as the primary point of contact for the SVP’s office; triage communications with sound judgment
• Draft and deliver executive messaging (memos, town halls, leadership updates, all-hands)
• Utilize AI tools to accelerate content creation while ensuring tone and accuracy
• Partner cross-functionally to deliver consistent, well-sequenced communications
• Produce executive briefings and leadership materials with accuracy and timeliness
• Partner with Global Customer Operations, Finance, HR, and other stakeholders on key initiatives
• Maintain strict confidentiality of sensitive business and personnel matters
• Track and drive closure of SLT action items
• Plan and execute department events (town halls, off-sites, workshops, recognition programs)
• Own end-to-end logistics including venues, A/V, run-of-show, and communications
• Manage timelines and cross-team coordination to ensure seamless delivery
• Champion adoption of AI and automation to improve productivity and reduce manual work
• Identify and scale opportunities for AI-driven efficiencies across workflows
• Gather feedback, surface insights, and recommend continuous improvements
• Stay current on emerging tools; serve as an internal resource for AI best practices
• Own and evolve the department SharePoint site as a central hub for communications and engagement
• Ensure content is current, accessible, and visually engaging with strong governance practices
• Automate workflows using Power Automate and AI tools
• Serve as a subject matter expert for SharePoint best practices and adoption
• Act as the operational hub for the SVP’s office, managing workflows, vendors, and documentation
• Maintain organized, secure digital filing systems and standards
• Lead special projects with strong execution discipline
• Coordinate with IT, Facilities, Legal, and HR as needed

Senior Executive Assistant

• Own and actively manage the CEO’s calendar, exercising independent judgment to prioritize competing demands.
• Coordinate complex scheduling across multiple time zones, internal leaders, and external stakeholders.
• Proactively resolve conflicts and keep the CEO ahead of daily and weekly commitments.
• Plan and book domestic and occasional international travel for the CEO and members of the executive team.
• Build detailed itineraries and manage last-minute changes.
• Coordinate logistics for board meetings and executive team meetings.
• Prepare, submit, and reconcile expense reports for the CEO.

• Manage and optimize complex executive calendars across time zones.
• Anticipate conflicts and proactively resolve scheduling issues.
• Protect executive focus by enforcing priorities and boundaries.
• Manage executive inboxes with discretion and sound judgment.
• Draft, respond to, and triage correspondence on behalf of executives.
• Ensure urgent matters are surfaced promptly and appropriately.
• Coordinate domestic and international travel end-to-end.
• Prepare detailed itineraries and anticipate changes or disruptions.
• Prepare meeting materials, agendas, presentations, and reports.
• Track action items, deadlines, and follow-through across initiatives.
• Create, document, and refine workflows to improve efficiency.
• Identify tools and processes that reduce friction and increase clarity.
• Conduct research on competitors, tools, vendors, and market trends.
• Provide concise summaries to support executive decision-making.
• Handle sensitive and confidential information with absolute integrity.

Chief Executive Assistant

• Perform preventative care screenings, complete medication reconciliation, diagnose medical conditions and provide health coaching, referrals and treatment when clinically appropriate.
• Outreach members who are more chronically ill based on historical and suspected health information.
• Engage members who have a lower probability of seeing their PCP.
• Identify areas in the member's medical journey that can be improved by increasing their access to care with a licensed provider.
• Cross-train into urgent care and/or virtual primary care service line
• Interact with members virtually, including virtual assessment, diagnosis and treatment.
• Compliance with all applicable laws and regulations
• Other duties as assigned

Nurse Practitioner, Physician Assistant – Bilingual, Spanish

• Provide high-level administrative, fundraising, and governance support to the Director of Development.
• Serve as the primary liaison to the Board of Trustees.
• Manage the Board experience from planning meetings to supporting governance processes.
• Oversee logistics for meetings, field trips, and special events.
• Develop agendas and coordinate committee activities.
• Produce polished Board materials including pre-reads and presentations.
• Align trustee engagement with fundraising priorities and support donor relations activities.
• Provide comprehensive executive support including calendar management and special project coordination.
• Develop processes and tools to improve efficiency and track metrics.

Executive Assistant – Trustee Liaison

• Respond to customer inquiries via email, chat, and phone in a timely and professional manner.
• Assist customers with product-related questions, order status, and account management.
• Maintain a high level of product knowledge to effectively assist customers.
• Document customer interactions, feedback, and concerns in the CRM system.
• Collaborate with the support team and other departments to resolve customer issues and improve service delivery.
• Provide insights and suggestions to improve customer experiences and streamline processes.
• Assist with administrative tasks as needed, such as data entry and reporting.

Customer Assistant

Nurse Practitioner – Virtual Health Assessment Team

Physician Assistant – Virtual Health Assessment

• Plays a critical role in ensuring the efficiency and effectiveness of the Executive Vice President level.
• Provides high-quality administrative, logistical, and operational support that enables the assigned Executives to focus on strategic priorities.
• Manages day-to-day scheduling, meeting coordination, travel arrangements, and information flow.
• Collaborates across departments to keep stakeholders aligned and informed.
• Contributes to a consistent, aligned, and service-oriented approach to supporting Executive Leaders.

• Assist clients as directed
• Maintain client relations and refine internal processes that support COYL and clients
• Manage communication between various clients’ upper management and employees, liaising with internal and external executives on projects and tasks
• Plan and orchestrate work to ensure the client’s priorities are met, organizational goals are achieved, and best practices are upheld
• Supervise administrative aspects of home buyer and seller transactions from executed purchase agreement to closing
• Review contracts, disclosures, and addendums for accuracy and submit to the broker for file compliance
• Act as the primary contact between agents, clients, lender, title officer, and inspectors to ensure a smooth, timely closing process
• Monitor and track all contingency deadlines, including inspection periods, loan approval dates, and appraisal contingencies.
• Open escrow, manage earnest money deposits, and ensure all escrow documents are complete
• Input client information into CRM and transaction management software (e.g., DocuSign, SkySlope, Dotloop)
• Manage the professional and personal needs for various clients
• Track detailed records in timekeeping system
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to our virtual clients’ senior executives
• Manage, coordinate, and arrange our virtual client’s travel and travel-related activities, including hotel booking, transportation, and meals
• Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with various clients and our company
• Organize client communications
• Answer phones for clients and relay messages
• Plan client events
• Respond to all requests within a maximum of 4 business hours
• Navigate priorities while multi-tasking

Executive Assistant – Real Estate

• Provide high-level business support to the Vice President of Brokerage Sales
• Manage complex schedules and facilitate effective communications
• Represent the Vice President with professionalism and discretion
• Prioritize meeting requests and manage access to the leader
• Plan and arrange comprehensive travel logistics
• Capture detailed meeting notes and follow up on deliverables

• Provide high-level support to our CEO and C-suite team
• Ensure seamless coordination of schedules, meetings, and communications
• Play a pivotal role in maintaining executive focus and organizational flow
• Manage sensitive information and facilitate key events and initiatives
• Keep the CEO apprised of time-sensitive and priority issues
• Complete a variety of special projects, including preparing presentations, reports, and agenda materials
• Respond to and help prioritize meeting invitations, phone calls, messages, and other information flowing to the executive(s)
• Prepare, reconcile, and submit expense reports for C-suite members
• Draft, review, and send communications on behalf of the CEO and other C-suite members

• Provide executive-level administrative and operational support to the Associate Dean for Research, Associate Dean for Academic and Student Affairs, Associate Dean for Undergraduate Studies, and Chair of the Division of Epidemiology
• Coordinate and manage calendars, meetings, and priorities for assigned college leaders.
• Prepare agendas, briefing materials, presentations, and meeting documentation.
• Coordinate domestic and international travel arrangements and related reimbursements.
• Draft, edit, and distribute correspondence, reports, and communications on behalf of assigned leaders.
• Serve as a liaison between leadership, faculty, staff, students, university offices, and external stakeholders.
• Provide administrative support for meetings, committees, workgroups, and other leadership activities.
• Support special projects and college initiatives by coordinating timelines, communications, and administrative processes.
• Coordinate logistics for college events, leadership meetings, retreats, and recognition activities, including vendor and facility arrangements.

Executive Assistant jobs in Ohio

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Executive Assistant

Executive Assistant

Virtual Clinician – Home Evaluations Nurse Practitioner / Physician Assistant

Executive Assistant II

Senior Executive Assistant

Executive Assistant

Chief Executive Assistant

Nurse Practitioner, Physician Assistant – Bilingual, Spanish

Executive Assistant – Trustee Liaison

Customer Assistant

Nurse Practitioner – Virtual Health Assessment Team

Physician Assistant – Virtual Health Assessment

Executive Assistant

Executive Assistant – Real Estate

Executive Assistant

Executive Assistant

Executive Assistant