Administrative Assistant

• Provide support to the Resident District Manager
• Perform activities such as photocopying, compiling records, filing, tabulating, posting information, and scheduling appointments
• Write types or enters information into computer to prepare correspondence
• Prepare issues and send out receipts, bills, policies, invoices, statements, and checks
• Maintain records, prepare forms, verify information, and resolve routine problems
• Conduct research when necessary
• Operate various office machines
• Open and route incoming mail, answer correspondence and prepare outgoing mail
• Answer telephone, convey messages and run errands
• May receive, count, and deposit cash, as needed
• May include human resources functions for the unit and the district
• Comply with all company safety and risk management policies and procedures
• Report all accidents and injuries promptly
• Participate in regular safety meetings, safety training, and hazard assessments
• Attend training programs as designated
• Serve as a lead unit clerk performing advanced clerical duties by standard procedures
• Multi-task performing various clerical duties as needed
• May perform general accounting and complete financial reports according to policy
• May perform other duties as assigned

Sales

• Design, build, and scale a high-performing US field organization, including sales, clinical, and hybrid roles appropriate for an exciting new technology launch.
• Own and architect the US sales strategy for an early-stage PFA platform in a highly competitive, rapidly evolving market.
• Build a sales organization that values partnership with physicians, hospitals, and internal teams.
• Lead the development of a creative, disciplined US contracting and pricing framework tailored for early market entry.
• Identify and cultivate relationships with key opinion leaders, industry partners, and stakeholders.
• Collaborate with cross-functional teams, including marketing, product development, and regulatory, to ensure alignment and successful product launch.
• Establish a strong Kardium field team culture during rapid U.S. expansion, preserving startup agility, integrity, and patient-first decision-making.
• Establish and oversee compensation strategy, including incentive plans.
• Stay current with industry trends and advancements in electrophysiology and pulsed field catheter technology to inform sales strategies.

VP, Sales

• This job is responsible for managing cross-functional and/or inter-departmental projects for Line of Business products, processes, functions, and employee readiness.
• Key responsibilities of the job include partnering with the business to develop a plan to sustain change, evaluating current methods, and developing strategies to implement changes and project improvements.
• Job expectations include overseeing projects, using appropriate tools to drive project completion, and serving as a secondary point of contact to department managers for critical change initiatives.
• The Project Manager is responsible for the Operational project deliverables of multiple strategic initiatives at one time spread across multiple lines of businesses (LOB’s).
• The Project Manager may work directly with a Technology Delivery lead if the project is technology focused or independently if the project is process driven.
• The Project Manager follows the Agile project methodology and adheres to the Global Change Standards as defined by the Bank.
• The Project Manager identifies the key resources required for the project and ensures that their deliverables are completed to meet the timeline requirements.
• The Project Manager is responsible for the successful implementation of project scope as agreed upon with the LOB and documents the success metrics upon project completion.
• The ETS Project Manager will work in conjunction with the Technology Delivery Lead to monitor and report out on the actual financial performance against the original forecast.
• Project risks are continually identified and escalated to minimize risk exposure.
• The candidate must be able to work independently, possess a strong process expertise, and demonstrate strategic thinking and tactical planning with a proven ability to turn complex ideas into well-structured processes.
• The candidate must be able to develop concise and succinct presentations that will influence dialogue at all levels including the expertise in knowing the fine balance between detailed and high-level messages.
• The role requires skillful communication abilities to ask the right questions, using tools and visual materials, to uncover root causes to business challenges, identify opportunities, and make recommendations.
• Other responsibilities require the ability to develop strong partnerships and relationships including full coordination with business partners.

Project Manager – Transformation, Initiatives and Process

• Manage executives’ calendars, schedule meetings, appointments, and travel arrangements
• Prepare and edit correspondence, communications, presentations, and other documents
• Coordinate and manage executive communications, including taking calls, responding to emails, and interfacing with clients
• Organize and maintain files, records, and documentation (physical and digital)
• Facilitate smooth communication between the executive and internal departments or external partners
• Track and follow up on projects, action items, and deadlines
• Arrange logistics for meetings, events, and conferences
• Handle confidential documents ensuring they remain secure
• Prepare reports and briefings for meetings
• Assist with personal tasks and errands, when necessary

Executive Administrative Assistant

• help run the operational processes that support the OCLO
• run the planning, coordination, documentation, reporting, and follow-through that make key operating rhythms and department-wide critical initiatives successful.
• support strategic priority planning, coordinate business operations activity across Legal, manage knowledge-sharing platforms, develop KPI dashboards and reports, and create clear presentations and communications
• coordinate across the Legal Business Operations community to support alignment, information flow, consistent execution, and transparency
• manage knowledge management processes and platforms, with a focus on SharePoint and Airtable
• create clear, concise, and executive-ready presentations, reports, and written communications
• run the processes that help make Legal leadership team meetings successful.

Program Manager

• Provide administrative support to the residence halls, students, and professional staff
• Managing a front desk of a residence hall complex
• Participation in departmental committee operations
• Opening and closing of a residential complex
• Customer service
• Managing and assessing equipment inventory
• Performing administrative functions at front desks
• Key control and oversight of key audits
• Resident check-in and check-out for long session and summer session
• Monitoring hall access systems
• Responding to incidents and security issues

• Own payments, billing & orders: Drive the roadmap for the customer transactional experience across self-service and the call center.
• Ship MVPs: Define high-value MVPs, validate with real customers and CSRs, and iterate fast on friction and edge cases.
• Engage SMEs: Translate call center, CX, and billing expertise into clear specs, enriched with AI-generated documentation and prototypes.
• Execute: Drive with engineering and design to release production-ready features on compressed timelines.
• Drive the product lifecycle by defining use cases and technical requirements, collaborating on data model design, and conducting product testing to ensure key requirements are met.
• Own outcomes: Set KPIs (digital adoption/containment, first-contact resolution, CSAT, cost to serve) and manage dependencies across the platform.
• Wear many hats: Do whatever it takes to move the platform forward, and take on new areas of ownership as priorities evolve.

Senior Product Manager, Customer – Back Office

• Performs activities such as photocopying, compiling records, filing, tabulating, posting information, and scheduling appointments.
• Writes types or enters information into computer to prepare correspondence.
• Prepare issues and send out receipts, bills, policies, invoices, statements, and checks.
• Maintains records, prepares forms, verifies information, and resolves routine problems.
• Conducts research when necessary.
• Operates various office machines.
• Opens and routes incoming mail, answers correspondence and prepares outgoing mail.
• Answers telephone, conveys messages and runs errands.
• May receive, count, and deposit cash, as needed.
• May include human resources functions (including benefit administration, personnel action forms, and payroll processing) for the unit as well as the district and region.
• Complies with all company safety and risk management policies and procedures.
• Reports all accidents and injuries promptly.
• Participates in regular safety meetings, safety training, and hazard assessments.
• Attends training programs (classroom and virtual) as designated.
• Serves as a lead unit clerk performing more advanced non-routine varied clerical duties by standard procedures.
• Multi-tasks performing activities such as photocopying, compiling records, filing, tabulating, posting information, and scheduling appointments.
• May perform general accounting and complete SFE financial reports according to SFE policy and procedures.
• May perform accounting and financial functions for multiple units.
• May perform other duties and responsibilities as assigned.

• AFL manufactures industry-leading fiber optic cable, connectivity and accessories and provides engineering and installation services for some of the largest telecom customers in the world. Our company was founded in 1984 with a single fiber optic cable and today, we manufacture thousands of products, generate an excess of $2B in revenue, and employ approximately 11,000 associates worldwide. At AFL, we recognize that our employees are our greatest asset. We hire and train each individual, investing in them to ensure success in their careers. With a commitment to professional development and growth, let us connect you to your next career opportunity.

Grid Solutions Strategy Manager – Energy

• provides administrative and clerical support to a sales team during the busiest time of the year
• Up to 6-month assignment – Full time hours
• Hours are typically 8-5 M-F
• Possible overtime required
• Spreadsheeting using Microsoft Excel
• Supporting quoting team with proposal creation
• Entering customer information into our systems
• Directing calls or responding to inquiries
• Scheduling appointments
• Working on projects as assigned

Sales Administrative Assistant – Temporary

• Responsible for supporting Function or Line of Business portfolios and ensuring compliance with applicable policies, procedures, standards, controls, and regulations.
• Partners with Executive Sponsors, business owners and additional stakeholders to ensure alignment to strategic objectives and effective prioritization, planning, budgeting, delivery, and benefits realization of work efforts.
• Monitors, governs and is accountable for low to moderately complex Function or Line of Business portfolios.
• Completes governance routines per the Enterprise Program Management Office (EPMO) Policy, Standards and Procedures.
• Monitors a low to moderately complex portfolio on an ongoing basis, to resolve issues and disseminate information to stakeholders.
• Facilitates the identification, management, and resolution of systemic cross-work risks / issues and interdependency conflicts for work effort(s) / program deliverables and informs portfolio team and stakeholders as needed.
• Leverages analytics to research and identify Financial Management risks and recommends solutions to address opportunities; may escalate to their respective Portfolio Management Office (PMO) or leadership team as needed.
• Monitors for stale work efforts and need for resolution, including termination proposal if applicable.
• Supports development and execution of Function or Line of Business planning in partnership with USAA Integrated Planning (UIP) and their respective PMO.
• Monitors and make recommendations to their senior leadership and their respective PMO to ensure portfolio alignment and delivery against strategic priorities as needed.
• Communicates portfolio statuses and changes regularly with executive sponsors, program sponsors, business owners, and additional stakeholders as required.
• Reviews health and performance of portfolio regularly, monitors portfolio success via recognized methodologies, identifies performance improvement opportunities, providing updates to leader and stakeholders.
• Drives the adoption and sustainment of changes within the organization in compliance with USAA's Change Management methodology.
• Ensure risks associated with business activities are effectively identified, measured, monitored, and controlled in accordance with risk and compliance policies and procedures.

Senior Portfolio Manager – P&C Portfolio Management Office

• Serve as additional point of contact for clients, providing responsive and proactive support.
• Manage cash operations, including monitoring balances, processing transfers, and overseeing deposits.
• Prepare, review, and process invoices, wire transfers, and bill payments accurately and efficiently.
• Execute payroll and coordinate with third-party payroll providers as needed.
• Reconcile intercompany activity and review bank reconciliations to ensure accuracy.
• Prepare and review financial reports, including cash receipts/disbursements and accounts receivable aging.
• Assist with preparation of financial statements and tax filings, including 1099s and relevant city/state forms.
• Support client-related insurance, credit, and vendor communications in collaboration with the team lead.
• Collaborate with and provide guidance to team members and participate in training and development initiatives.
• Participate in team meetings and contribute to continuous improvement of client service.
• Perform additional duties to support client and team needs as required.

Account Manager I, Family Office

• Own the marketing strategy and programs that activate, enable, and grow our global channel partner community
• Translate the value of our AI security platform into partner-ready narratives and enablement
• Develop compelling, partner-centric value propositions that map TrendAI™ Vision One platform capabilities to partner business models
• Tailor messaging by partner type to strengthen differentiation
• Build and develop compelling messaging and content to drive partnership narrative
• Partner with channel sales and field marketing to operationalize through-partner motions
• Create high-quality partner-facing content including partner playbooks and campaign kits
• Collaborate with regions to build partner communications and community engagement to strengthen loyalty
• Conduct ongoing research into channel dynamics, competitor partner programs, and emerging routes to market

Senior Product Marketing Manager, Global Partner Office

• Support the planning and execution of conferences, meetings, and events from initial request through completion, ensuring all logistical details are managed efficiently and accurately.
• Oversee and supervise the delivery of events by coordinating schedules, assigning tasks, and guiding staff and volunteers to ensure high-quality execution and guest satisfaction.
• Prepare final invoices, guest check-outs, post-event surveys, and ensure accurate documentation by maintaining and updating the Master File.
• Manage day-to-day facility operations, ensuring lodging accommodations, meeting rooms, and common areas are clean, functional, and guest-ready at all times.
• Assist in monitoring the Center’s general budget, including expense tracking, vendor contracts, and resource allocation to ensure cost-effective operations.
• Provide support in processing payables, recording deposits, and maintaining accurate financial records in coordination with the Finance Department.
• Oversee and maintain office technology systems including surveillance cameras, telecommunications, IT equipment, and printers, ensuring consistent functionality and timely troubleshooting.
• Manage procurement processes and inventory of office supplies, including stationery, furniture, appliances, and electronics. Ensure cost-effective purchasing and timely delivery to support operational efficiency.
• Develop, implement, and maintain standard operating procedures for both event coordination and daily office operations, ensuring consistency, compliance, and service excellence.
• Coordinate internal communications, staff meetings, employee recognition, celebrations, and training initiatives. Foster a positive work culture by supporting staff development and promoting teamwork and employee engagement through incentive programs and continuous improvement strategies.

Office Manager

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• Obtain medical records documentation needed for coding from USAP partner facilities
• Running detailed reports from charge capture/coding platforms for KPI monitoring and process improvement
• Communicating with external facility staff with professionalism
• Interact with and respond to physician coding documentation deficiencies
• Monitor and track clinician responses and provide feedback

Coding Administrative Assistant

• Oversees the performance and daily responsibilities of Compliance Coordinators and Compliance Specialists
• Resolves complex compliance issues with a focus on underperforming assets
• Coordinates and completes all annual owner reporting requirements
• Reviews monthly financial statements for Watch List properties, identifies operational challenges, and opportunities
• Reviews variance analyses, supports the development of action plans and performance goals
• Participates in executive summary discussions and Watch List meetings as needed
• Partners with department leadership to establish and achieve departmental goals and objectives
• Develops, implements, and oversees compliance training programs and initiatives
• Serves as a subject matter expert for agencies and stakeholders on funding program requirements
• Serves as the Enterprise Income Verification (EIV) Coordinator
• Manages user access, tracks required cybersecurity and compliance training, completing semi-annual access recertifications
• Overseeing compliance across HUD systems including TRACS, PASS, and IMAX
• Participates in intake and critical path meetings for acquisitions, new construction, and re-syndication projects
• Conducts compliance due diligence reviews of proposed agreements and provides guidance on regulatory requirements
• Supports Development by assisting with tax credit delivery schedules and processing Form 8609 documentation
• Develops and maintains professional relationships with key external stakeholders

Compliance Manager – Regional Office Based

• Provide general secretarial and administrative support to the principal and the upper division leadership team
• Perform a variety of clerical duties to support daily school operations
• Handle internal and external correspondence/communication with discretion and accuracy
• Schedule and coordinate meetings
• Assist staff, students and parents with professionalism and courtesy
• Maintain a working knowledge of school policies, events, and public information
• Prepare and submit purchase orders and vendor invoices
• Assist in coordinating interviews, scheduling applicants, tracking interview data
• Serve as a liaison between the High School teams and Enrollment Department
• Generate reports and prepare documents for school level projects
• Attend virtual and in-person department, school or district meetings as required
• Participate in occasional in-person activities

• Generates complex metrics and drafts and reviews reports in assigned functional business area to inform decisions on tactical issues that impact the business.
• Implements policies and procedures in support of the business area strategy.
• Implements process improvements in the assigned business area.
• Analyzes and reports on area data (financial, headcount, etc.) and performance metrics.
• Supports business management projects by documenting risks, issues and action items.
• Drives meeting planning in support of business projects and objectives.

Manager, Business Management – TIAA Wealth and Advice

• Creates routine correspondence, reports and forms in support of department.
• Types, formats, and edits non-routine correspondence, reports, forms and related documents using word processing software.
• Organizes files and computer databases and makes corrections to information in files.
• Prepares advanced charts, graphs, tables, and presentations using word processing, spreadsheet, and presentation software.
• Answers the telephone, screens/routes calls, and takes messages for senior staff.
• Provides information as appropriate and assists visitors.
• Prepares mail for pick-up and routes mail for officers.
• Schedules/organizes meetings, luncheons, and events.
• Prepares meeting agendas, takes minutes, and documents decisions.

Administrative Assistant jobs in Texas

See all jobs on JobTailor

Administrative Assistant

VP, Sales

Project Manager – Transformation, Initiatives and Process

Executive Administrative Assistant

Program Manager

Administrative Assistant

Senior Product Manager, Customer – Back Office

Administrative Assistant

Grid Solutions Strategy Manager – Energy

Sales Administrative Assistant – Temporary

Senior Portfolio Manager – P&C Portfolio Management Office

Account Manager I, Family Office

Senior Product Marketing Manager, Global Partner Office

Office Manager

Executive Administrative Assistant

Coding Administrative Assistant

Compliance Manager – Regional Office Based

Administrative Assistant

Manager, Business Management – TIAA Wealth and Advice

Senior Administrative Assistant, Enforcement