Administrative Assistant

The College of Education at The University of Texas at Austin

Administrative Assistant providing support to residence halls at UT Austin. Managing front desk operations and ensuring excellent customer service to students and staff.

Posted 7/9/2026full-timeAustin • Texas • 🇺🇸 United StatesMid-LevelSenior💰 $41,600 per yearWebsite

About the role

Key responsibilities & impact

Provide administrative support to the residence halls, students, and professional staff
Managing a front desk of a residence hall complex
Participation in departmental committee operations
Opening and closing of a residential complex
Customer service
Managing and assessing equipment inventory
Performing administrative functions at front desks
Key control and oversight of key audits
Resident check-in and check-out for long session and summer session
Monitoring hall access systems
Responding to incidents and security issues

Requirements

What you’ll need

High School Diploma or GED
At least 3 years of clerical experience with at least 1 year of experience at the Senior Office Assistant level
Relevant education and experience may be substituted as appropriate.
Four or more years of experience at the Administrative Assistant level (preferred)
Experience working in a university setting (preferred)
Experience with housing management software, such as StarRez (preferred)
Proficient using Microsoft Office (preferred)
Experience in training staff (preferred)
Experience receiving and/or distributing mail and packages (preferred)
Ability to multi-task and analyze processes and policies (preferred)
Attention to detail and persistence in following through with tasks (preferred)
Ability to work collaboratively with professional staff across work groups to complete objectives (preferred)
Demonstrate excellent interpersonal communication skills, both oral and written, and professional demeanor (preferred)

Benefits

Comp & perks

100% employer-paid basic medical coverage at hire
Free Capital Metro bus rides
Retirement contributions
Longevity pay
Paid vacation, sick time, and holidays
Career growth & professional development

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

Clerical ExperienceAdministrative FunctionsKey ControlEquipment Inventory ManagementResident Check-In and Check-OutIncident ResponseProcess AnalysisMail and Package DistributionMulti-TaskingAttention to Detail

Soft Skills

Customer ServiceCollaborationPersistenceProfessional DemeanorTraining Staff

Certifications

High School DiplomaGED