Administration

• Represent the value-based care program’s affiliated health plans within dialysis clinics and the surrounding community to raise awareness, build trust, and support informed patient coverage decisions.
• Build strong relationships with in-clinic staff—facility administrators, social workers, and administrative assistants—to facilitate coordinated, compliant marketing efforts.
• Develop a strong understanding of the plan’s benefits, eligibility criteria, and the role of care management in driving better health outcomes for members.
• Partner with assigned brokers to support enrollment of interested patients.
• Communicate plan and program information in a clear, ethical, and compliant manner—ensuring CMS marketing guidelines and internal compliance guardrails are followed.
• Identify barriers to engagement and provide insights that improve our local marketing approach.
• Track engagement and field activity metrics to support performance evaluation and continuous improvement.
• Potential to represent the plan at community events or engage existing members for retention activities.
• Travel to clinic locations at least four days per week to speak with kidney care patients, caregivers, and clinic staff.
• Occasional option to work Saturdays and evening events, if desired.

Administrator, Partner Marketing

• Analyze essential trials documents and collaborate with clinical teams to develop and negotiate comprehensive budgets covering institutional research costs.
• Negotiate study specific budgets, contract payment terms, master agreements, master fee schedules, and vendor service agreements.
• Train lower level Grants and Contracts Administrators.

Grants and Contracts Administrator

• Identify the roles and responsibilities of the AIT in a Long-Term Facility.
• Assists in analyzing the various operations within a nursing facility.
• Acts as a liaison between the nursing facility, residents, families and outside community.
• Compiles and develops reporting on budget projections, revenue and expenses.
• Ensures all employees, residents and families are treated with the utmost respect.
• Monitors industry regulations, laws, compliance updates and makes changes as appropriate.

Administrator, In Training

• Stands up a studio-owned instance of the Flow/Jira Bridge so that bridge configuration, deployment, and recovery can be managed internally without dependency on Sony Interactive Entertainment HQ.
• Stabilizes and maintains the Flow/Jira Bridge as the first priority of the engagement, ensuring data integrity between Flow and Jira.
• Re-architects the Flow automation and event listener layer for reliability and security, including migration off the current virtual machine to infrastructure that is not prone to unscheduled restarts.
• Troubleshoots Flow and Jira Bridge issues for internal developers and external development partners; serves as the primary point of escalation when the system is not behaving.
• Audits and documents the current Flow and Jira Bridge configuration, integration architecture, and recovery procedures.
• Fixes broken or degraded areas of the Flow pipeline as scoped with pipeline engineering, beginning with the Character workflow.
• Sets up and improves Flow pipelines for upcoming work, including VFX, and contributes ongoing improvements to the Cinematics pipeline.
• Administers Flow Production Tracking day-to-day: schema, permissions, page layouts, custom fields, entity relationships, and project setup.
• Configures and supports vendor (external partner) permissions and workflows, ensuring information access is appropriate to each partnership.
• Designs and builds Flow dashboards, reports, and custom pages to meet production and leadership reporting needs.

Flow Production Tracking Administrator

• Oversee the monthly and quarterly submission of Enhanced Care Management (ECM) Report Template Files (RTF) and Outreach Transmission Files (OTF) to all contracted health plans.
• Gather, validate, and consolidate data from multiple internal systems, ensuring accuracy of member demographics, service dates, and case notes.
• Ensure all submissions meet health plan-specific formatting and regulatory requirements to maintain compliance.
• Conduct recurring eligibility checks to confirm members remain qualified for ECM, Medi-Cal, and other service programs.
• Partner with case managers to reassess member needs and adjust service enrollments accordingly.
• Document all re-qualification activities in compliance with audit standards and payer expectations.
• Maintain a consolidated and reliable view of all member touchpoints by duplicating Lead Care Manager (LCM) notes from TheraPlatform into SalesMate.
• Produce recurring weekly and monthly reports to monitor organizational performance and compliance.

Data Administrator

• Manage and maintain SharePoint Online content including pages, document libraries, lists, metadata, and site structure.
• Ensure content governance by aligning site templates, metadata, and structure with enterprise information architecture standards.
• Improve content quality, navigation, and discoverability to reduce duplication and enhance user access to trusted information.
• Manage SharePoint permissions, access controls, and site security in alignment with organizational policies.
• Design, develop, and maintain simple business solutions using Microsoft Forms, Power Apps, and Power Automate.
• Integrate forms and workflows with SharePoint lists/libraries to support approvals, notifications, and data capture.
• Build lightweight automation solutions that improve process efficiency and reduce manual work.
• Develop and maintain Power BI dashboards to monitor site usage, content engagement, and adoption trends.

SharePoint, Microsoft 365 Administrator

• Assist UAT Analysts with executing predefined test scripts.
• Document test results accurately and completely.
• Log defects, enhancement requests, and observations in Jira or other tracking systems.
• Verify fixes after developers resolve reported defects.
• Prepare test environments before testing begins.
• Create and maintain test data needed for UAT.
• Maintain testing documentation including test scripts, evidence, and release documentation.
• Assist with regression testing and smoke testing.
• Track testing progress and updating project status reports.
• Schedule testing sessions and coordinate meetings.
• Organize project documentation in SharePoint or other repositories.
• Perform basic system validation using established procedures.
• Escalate issues requiring analyst review.
• Support Analysts during User Acceptance Testing cycles.
• Monitor assigned support tickets and provided updates.
• Participate in department meetings and training.
• Learn Aspire's insurance systems and testing methodologies.
• Maintain confidentiality and comply with company policies.
• Regular and predictable punctuality and attendance.
• Review of all program’s manual raters.
• Other duties as assigned.

UAT Administrator

• Manage Spare Parts sales, repairs and returns at the Customer site
• Establish and maintain good customer relations by promptly responding to external and internal customer’s inquiries and promoting the Company’s products and services
• Data entry into various systems
• Data management of spare parts inventory
• Create Excel spreadsheets and report generation
• Keep track of trends and volume
• Send order confirmations, track information and parts returns authorizations to customers
• Work with the Purchasing Manager/Shipping Manager and headquarters in order to secure qualified management of spare parts delivery when applicable
• Assist with warehouse shipping, receiving and inventory audits
• Request quotations from local suppliers and headquarters in Austria
• Filing and shipping documentation; match order confirmations, calculate shipping rates
• Develop and update written procedures for each task
• Standardize work and cross train em- ployees
• Performs other duties as required

Spare Parts Administrator

• Maintain the integrity and accuracy of the Equity Edge Online (EEO) and Merrill Lynch equity administration databases.
• Administer global equity transactions, including stock option and restricted stock unit (RSU) grants, cancellations, exercises, vesting, and releases, ensuring all transactions are processed accurately and on a timely basis.
• Manage the quarterly equity grant process, including coordination with cross-functional stakeholders to ensure timely and accurate execution.
• Prepare, distribute, and maintain electronic equity award agreements for all grants.
• Perform monthly, quarterly, and year-end equity reconciliations to ensure the completeness and accuracy of equity records.
• Prepare journal entries and supporting schedules related to stock-based compensation and other equity-related accounting activities.
• Assist with the preparation and filing of SEC Forms 3, 4, and 5 for Section 16 insiders.
• Support the preparation of equity-related disclosures for quarterly Forms 10-Q, the annual Form 10-K, and the proxy statement.
• Prepare and provide non-qualified stock option (NQ), incentive stock option (ISO), and RSU tax reports to the Payroll team.
• Generate standard and ad hoc reports from the Equity Edge Online database to support Finance, Tax, Human Resources, Legal, Payroll, and other business partners.
• Coordinate with the Company's transfer agent to ensure the timely settlement of equity transactions and initiate and reconcile DWAC (Deposit/Withdrawal at Custodian) transactions.
• Provide exceptional customer service and timely support to employees, executives, and other equity participants worldwide by responding to inquiries regarding equity awards and transactions.
• Partner effectively with Human Resources, Payroll, Legal, Finance, external vendors, brokers, and auditors on equity-related matters.
• Support internal and external audits by preparing documentation, responding to audit requests, and assisting with equity-related reviews and investigations.
• Identify opportunities to improve processes, strengthen internal controls, and enhance the efficiency of global equity administration.
• Perform other duties and special projects as assigned.

Senior Stock Plan Administrator

Senior Stock Plan Administrator – Contractor

• Ensures effective management, implementation, and compliance with government and other multilateral donors
• Acts as the main liaison between offices for management of major grants
• Leads administration of grant startups and supports monitoring and reporting
• Conducts regular compliance reviews and addresses management bottlenecks as needed
• Engages directly with donor representatives to facilitate compliance and reporting.

Senior Grants Administration Specialist

• Manage conference room scheduling, ensuring rooms are booked, clean, and fully prepared for meetings.
• Coordinate conference room services, including catering, IT support, facilities, and other meeting logistics.
• Oversee visitor offices, including reservations, administrative support, car service, messenger service, and supply management.
• Schedule recurring departmental meetings and luncheons.
• Provide reception support as needed, ensuring calls and visitors are handled professionally.
• Generate daily reports related to visitors, catering services, meetings, and events.
• Partner with the Director of Administration (DOA) on workplace operations, staffing updates, scheduling changes, and process improvements.
• Conduct weekly reviews of upcoming conference room and visitor reservations.
• Enter visitor information into the security system, validate guest parking, and coordinate temporary building access.
• Collaborate with the events team to identify venues and assist with planning firm events.
• Provide on-site event support, including site visits and event coordination.
• Help ensure the physical workplace operates efficiently by partnering with the DOA on office operations.
• Coordinate with building management, engineers, and vendors to identify and resolve facility issues.
• Manage vendor relationships, ensuring Certificates of Insurance (COIs) are current and coordinating routine maintenance and inspections.
• Lead office and building shutdown procedures when required.
• Oversee office supply inventory, ordering, storage, and distribution.
• Monitor the office for maintenance issues (e.g., leaks or repairs) and coordinate timely resolution with building management and vendors.
• Assist with employee seating assignments, office moves, and space planning initiatives.
• Support long-term office space planning projects.
• Coordinate pantry services, including water, coffee, beverages, and snacks.
• Partner with the copy center to maintain appropriate inventory levels of paper and toner and ensure equipment maintenance schedules are followed.

Office Administration Coordinator

• Contract processing & administration
• Move contracts through the existing workflow
• Intake, prepare, and route MSAs, SOWs, DPAs, and order forms from draft through signature using current templates — no drafting from scratch
• Apply standard terms and the existing playbook
• Handle routine redlines against the approved clause library; flag and escalate anything non-standard rather than negotiating it independently
• Run e-signature and execution
• Prepare documents for signature, route for internal approvals, track to full execution, and file completed agreements
• CLM & system-of-record upkeep
• Keep the CLM current
• Maintain the contract lifecycle management tool as the system of record — accurate records, statuses, key dates, and counterparties; keep work out of inboxes
• Maintain templates and the clause library as-is
• Keep approved templates and clauses current and usable; surface gaps to leadership rather than restructuring them
• Renewals & date tracking
• Track and tee up renewals
• Monitor upcoming renewal and expiration dates, flag at-risk or approaching bookings, and route them per the existing renewal process so none slip through the cracks
• Day-to-day deal & reporting support
• Support Sales on routine requests
• Turn around contract status and standard document requests quickly so deals keep moving; escalate non-standard items before signature
• Keep reporting current
• Update existing trackers and dashboards so leadership retains visibility into throughput, cycle time, and renewal exposure

Contract Administrator – Temporary

• Participates in proposal cost/price preparation.
• Assists in negotiations with sub-consultants - contract costs, terms, and conditions.
• Prepares award recommendations for management.
• Track and report on cost progress for the Stantec team for various projects.
• Prepares month end cost reports for management and clients.
• Attends various meetings, including client project meetings.
• Monitors contract compliance and negotiates amendments or change orders.
• Monitors insurance compliance for Stantec and its sub-consultants.
• Reviews and approves sub-consultant invoices.
• Prepares work authorizations, amendments and/or close out documentation for sub-consultants.
• Conducts closeout action upon contract completion such as final audit, payment, etc.
• Maintains, supports, and promotes a safe work environment while traveling to project jobsites.
• The potential candidate would ideally have experience in public works construction (design-build and or design-bid-build), reviewing solicitation documents, preparing and evaluating (sub-consultant) bids/proposals, cost analysis and other analytical skills, some knowledge of public law and post-award administration.

Contract Administrator

• Administer user identity lifecycle processes/policies including onboarding, provisioning, role changes, and de-provisioning.
• Manage access controls and ensure proper role-based access controls for systems, applications and data.
• Monitor and maintain IAM systems.
• Enforce identity governance policies to ensure least-privilege access.
• Document process and procedures for onboarding and offboarding user accounts.
• Collaborate with cybersecurity teams to support compliance and risk mitigation.
• Investigate and document incidents.
• Manage disaster recovery and practice failovers to backup data centers.
• Daily interaction with internal customers (data centers, QA, and software) as well as peer group relationship.
• System performance analysis including troubleshooting, resolution and reporting of escalated production issues.
• 24/7 On-call support.

IAM Identity Administrator

• Prepare legal documents, reports, and correspondence related to domestic patent prosecution for attorneys and clients.
• Prepare and file required documents with the U.S. Patent and Trademark Office (USPTO) in a timely and accurate manner.
• Manage the administrative aspects of U.S. patent prosecution and ensure compliance with applicable rules, guidelines and procedures.
• Support attorneys in managing their dockets in accordance with firm policies and established procedures.
• Organize, update and maintain electronic files, intellectual property data, ensuring accuracy and adherence to firm protocols.
• Review and process official communications from patent offices, including the USPTO.
• Open new matters, update existing matters, and process conflict checks in alignment with firm requirements.
• Performs general administrative tasks and provide support as requested.

IP/Patent Administrator

• Manage and support North America eCommerce platforms (US & Canada)
• Ensure website performance, security, and stability
• Troubleshoot technical issues and implement updates
• Support eCommerce enhancement projects by gathering requirements
• Coordinate with SI partners and internal teams for project delivery
• Develop and execute test plans and procedures
• Perform Level 1 issue analysis and troubleshooting
• Support system rollouts with user training and guidance
• Manage system changes and enhancements for continuous improvement

Web Administrator, Mandarin Required

• Responsible for accurate and timely filing of excess risk medical claims
• Work collaboratively with excess risk companies to answer questions and resolve problems
• Handle initial appeals for reinsurance
• Coordinate all reporting that is supplied by the excess risk companies
• Identify and prepare stop loss claims submissions to obtain client reimbursement
• Communicate with Client Management, Claims, Finance and other impacted departments
• Identify and notify stop loss carriers and clients of claimants that have reached 50% of the specific deductible amount
• Review and process all returned checks resulting from stop loss reimbursements
• Investigate carrier reimbursement denials and prepare/submit rebuttal or notification of explanation to the client
• Prepare and distribute to Medical Claims Analysts and department Managers notifications of potential specific claimants requiring all claims to be processed by month-end

Reinsurance Administrator

• Provide operational input and support for the operations, maintenance, and refinement of Enterprise Cloud environment.
• Support OCI cloud-based continuous improvement, deployment, and migration efforts as needed.
• Utilize automation tools such as Ansible, Cloud Formation, Terraform or similar as needed in support of OCI workloads.

OCI Cloud Administrator

• Administer and maintain the Polaris ILS, including system configuration, permission management and user account creation across multiple library organizations
• Support and troubleshoot circulation functions, including loans, holds, renewals, fine management and notifications, in alignment with each library’s individual policies
• Manage system upgrades, releases, hotfixes and support cases in coordination with the vendor
• Maintain patron database integrity, including registration workflows and data standards
• Manage integrations with third-party services such as discovery layers, e-content providers, online payment systems and SIP2/NCIP/API authentication systems
• Oversee bibliographic and item record integrity and support cataloging workflows
• Assist with the creation of reports to support library operations, collection analysis and statistical reporting
• Perform data clean-up, normalization and bulk record updates
• Provide frontline and escalated support to library staff across all departments
• Develop training materials and conduct staff training sessions for Polaris workflows
• Other duties as assigned

Administration jobs in California

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