IP/Patent Administrator

Goodwin

IP Administrator supporting the firm's Patent practice with legal document preparation and filing to the USPTO. Collaborating with attorneys & clients on patent prosecution and compliance in San Francisco office.

Posted 7/1/2026full-timeSan Francisco • California • 🇺🇸 United StatesMid-LevelSenior💰 $86,000 - $107,000 per yearWebsite

About the role

Key responsibilities & impact

Prepare legal documents, reports, and correspondence related to domestic patent prosecution for attorneys and clients.
Prepare and file required documents with the U.S. Patent and Trademark Office (USPTO) in a timely and accurate manner.
Manage the administrative aspects of U.S. patent prosecution and ensure compliance with applicable rules, guidelines and procedures.
Support attorneys in managing their dockets in accordance with firm policies and established procedures.
Organize, update and maintain electronic files, intellectual property data, ensuring accuracy and adherence to firm protocols.
Review and process official communications from patent offices, including the USPTO.
Open new matters, update existing matters, and process conflict checks in alignment with firm requirements.
Performs general administrative tasks and provide support as requested.

Requirements

What you’ll need

A minimum of three to six (3-6) years of domestic patent prosecution experience in a law firm or professional services environment; law firm experience strongly preferred.
Bachelor’s degree preferred
Proficiency in MS Outlook, Word, and Excel; strong general computer and database management skills.
Excellent verbal and written communication skills.
Strong interpersonal skills and the ability to work both independently and collaboratively.
Effective time management, organizational, prioritization, and problem-solving abilities, especially in high-pressure or time-sensitive situations.
Demonstrated ability to manage multiple tasks simultaneously and prioritize responsibilities efficiently.
High attention to detail and strong analytical skills.
Ability to work effectively with colleagues at all levels and contribute to a positive, collaborative team environment.
Flexibility to respond calmly and effectively in stressful situations or rapidly changing circumstances.
Reliable, punctual and capable of meeting deadlines under pressure.
Ability to maintain confidentiality of firm and client information.

Benefits

Comp & perks

Health, dental, and vision insurance
Life and disability insurance
Retirement & Savings Plan
Emergency back-up child and adult care
Paid vacation, sick time off, and holidays
Professional development and career advancement opportunities
Employee recognition and reward programs
Employee wellness and assistance programs
Employee discounts and perks

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Domestic Patent ProsecutionLegal Document PreparationDatabase ManagementDocket ManagementCompliance Management

Soft Skills

Interpersonal SkillsTime ManagementOrganizational SkillsProblem-Solving AbilitiesCollaboration