Spare Parts Administrator

KNAPP North America

Manage Spare Parts sales, repairs, and returns for KNAPP, a global provider of automation solutions. Establish customer relations and handle data management and logistics.

Posted 7/8/2026full-timeStockton • California • 🇺🇸 United StatesMid-LevelSenior💰 $60,000 - $90,000 per yearWebsite

About the role

Key responsibilities & impact

Manage Spare Parts sales, repairs and returns at the Customer site
Establish and maintain good customer relations by promptly responding to external and internal customer’s inquiries and promoting the Company’s products and services
Data entry into various systems
Data management of spare parts inventory
Create Excel spreadsheets and report generation
Keep track of trends and volume
Send order confirmations, track information and parts returns authorizations to customers
Work with the Purchasing Manager/Shipping Manager and headquarters in order to secure qualified management of spare parts delivery when applicable
Assist with warehouse shipping, receiving and inventory audits
Request quotations from local suppliers and headquarters in Austria
Filing and shipping documentation; match order confirmations, calculate shipping rates
Develop and update written procedures for each task
Standardize work and cross train em- ployees
Performs other duties as required

Requirements

What you’ll need

Overtime, if required by work
Authorized to work in the U.S
Professional office etiquette is required at all times.
Physical requirements: Sitting for long periods of time, standing, walking, climbing ladder, speaking, visual acuity, finger dexterity, listening, reaching at arm’s length, and lifting up to 50 pounds.

Benefits

Comp & perks

Great benefits with better than average employer contributions, including health, dental, vision, life insurance
Flexible Spending Accounts
Short & Long Term Disability
401k with a very generous employer match and no vesting!
Paid Vacation & Holidays
Profit Sharing
Paid Parental Leave
Subsidized Daycare
Tuition Reimbursement
Pet Insurance

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

Data EntryInventory ManagementOrder Confirmation ProcessingQuotation RequestingShipping DocumentationTrend AnalysisProcedure DevelopmentCross-TrainingPhysical Inventory AuditsCustomer Inquiry Response

Soft Skills

Professional Office EtiquetteCommunication SkillsCustomer Service Orientation