Accounts Payable

• Responsible for receiving, processing, verifying and reconciling invoices on a timely basis
• Responsible for managing vendor and expense Accounts Payable and Purchasing operations
• Ensures accurate and timely vendor payments while working towards process improvements

Supervisor, Accounts Payable

• Perform clerical tasks related to the efficient maintenance and processing of Accounts Payable.
• Process weekly accounts payable checks.
• Review and verify checks and ACH’s match software reports.
• Sort mail on a weekly basis.
• Detect and resolve problems with incorrect orders, invoices, and shipments.
• Contact district personnel and/or vendors to obtain information and resolve payment issues.
• Reconcile vendor statements with accounting software.
• Prepare and distribute checks relating to paid invoices in a timely manner, with attachments if any.
• Disburse manual checks to school staff as needed.
• Electronically file and process payable records in Laserfiche.
• Review, monitor, and submit reports to state for unclaimed property (i.e. stale checks still outstanding).
• Perform other duties as requested by the Accounts Payable Supervisor, such as run, monitor, and analyze encumbrance reports; run, monitor and analyze monthly aged accounts payable reports; and work with budget managers to close purchase orders as necessary.
• Assist Accounting Department with pulling accounts payable documents for federal fund expenditures.

Accounts Payable Specialist

• Prepare and process customer invoices for contract and on-demand clients
• Post journal entries and ensure accurate recording of transactions
• Apply customer payments accurately and in a timely manner
• Reconcile daily payment activity, settlement batches, and bank deposits
• Perform general ledger and customer account reconciliations
• Maintain and update customer records and billing data
• Investigate and resolve billing discrepancies and open items
• Manage customer portal submissions and updates
• Respond to customer inquiries and follow up on outstanding issues
• Initiate collections on past-due accounts and negotiate payment solutions
• Coordinate with internal teams to address invoicing and account concerns
• Review customer contracts for billing accuracy and completeness
• Track and report on Accounts Receivable metrics, including aging and Days Sales Outstanding (DSO)
• Contribute to ad-hoc accounting and finance projects
• Support continuous improvement of Accounts Receivable policies and procedures

Accounts Payable / Accounts Manager

• Responsible for the accurate and timely processing of all corporate invoices and payment requests
• Verify sales taxes on invoices and make proper correction to comply with state requirements
• Handle all vendor payable inquiries, analyze requests and transactions
• Conduct credit card purchase audits and ensure compliance with Groundworks credit card policy
• Provide direct or online user support and accounts payable training to end users
• Analyze exceptions to detect patterns and implement a resolution
• Collaborate with assigned branches to resolve invoice and purchase order discrepancies
• Maintain a strong working relationship with internal and external partners

• Process vendor invoices, to include coding, routing for approval, posting in accounting system
• Review, reconcile and process third-party vendor orders and bills
• Ensure appropriate documentation for each invoice (i.e. purchase order, valid approvals, etc.)
• Coordinate with external vendors and internal employees to ensure invoices are accurate
• Respond to calls and email inquiries from vendors, employees and management; conduct research and historical reviews to resolve discrepancy
• Support AP month-end closing process, including identifying bills for month-end accounting accruals
• Reconcile vendor statements and resolve overdue notices
• Provide support for the maintenance of vendor information
• Assist in preparation of 1099 reports and forms at year-end, as needed
• Participate/assist with quarterly and annual audits
• Follow established work processes, methods and procedures
• Perform other related tasks and duties as assigned

• Identify and propose solutions to improve performance and satisfaction within SAP and GTS Operations
• Support complex issues related to purchasing processes, tools, and systems
• Provide support in key Inside Sales functions including complex order placement and management
• Provide day-to-day training and serve as a source of knowledge and guidance to the Inside Sales team
• Assist sales teams to evaluate their requirements and determine solutions
• Communicate and collaborate closely with Inside Sales teams to drive improvements
• Create and update SAP documentation for the Inside Sales team
• Communicate, document, and demonstrate new processes and business change request releases
• Attend, participate, and communicate outcomes from discovery sessions, meetings, and conferences
• Ensure business processes are aligned to ensure customer satisfaction is achieved
• Perform testing on tool enhancements and processes
• Partner with business leaders to deliver services that support company objectives
• Identify process improvements and advise on EDI integration

SAP Specialist

• Processing quick check requests in A/P system
• Processing borrower check requests in A/P system
• Process check runs twice a week for CHL, CIA, and CSD
• Process check run once a month for MTV (formerly CFV)
• Process ACH run daily for CHL, CIA, and CSD
• Process ACH runs twice a week on Tuesday and Thursday for MTV (formerly CFV)
• Approve or deny POS pay exceptions as received from the bank by 12:00 noon.
• Upload POS pay files for banks for checks processed at the end of the day.
• Scan in checks printed daily, save in folder with company, description, and date.
• Process and record Concur employee expenses twice a week.
• Assist local Accounting Department
• Assist in daily office duties as needed.
• Assist in special projects as needed.

Accounts Payable Clerk

• Process accounts payable invoices, payment requests, expense reports and vendor transactions timely and accurately.
• Supervise accounts receivables functions, client payments, account balances and outstanding debts; Coordinate billing, payment monitoring and reconciling operations.
• Maintains accuracy of financial data, reports and related documentation in business systems.
• Review invoices and financial transactions for accuracy, completeness and conformity to internal procedures.
• Liaise with vendors, clients and internal departments about payment status, account queries and transaction assistance
• Monthly reporting & account reconciliations support activities
• Helping with the processes involved in financial records and paperwork maintenance
• Monitor transactions activity and escalate inconsistencies/ issues, as appropriate; Follow company standards, accounting procedures, confidentiality requirements and financial policy
• Champion process improvement initiatives to drive operational efficiency and accuracy
• Other accounting and administrative duties as needed

Accounts Payable, Accounts Receivable Specialist

• Oversee and execute complex accounts payable functions
• Process high-volume, complex invoices, ensuring proper approvals and coding
• Reconcile vendor statements and resolve discrepancies and payment issues promptly
• Manage payment runs (ACH, wire, check) and ensure compliance with payment terms
• Review and approve work completed by Accounts Payable Clerks/Coordinators
• Assist with month-end and year-end close, including accruals and AP aging analysis
• Maintain and enforce internal controls and SOX compliance (if applicable)
• Support audits by preparing documentation and responding to auditor inquiries
• Lead or support AP process improvements, system upgrades, and automation initiatives
• Train, mentor, and provide day-to-day guidance to junior AP team members

Senior Accounts Payable Coordinator

• Verifying vendor invoices
• Matching invoices with purchase orders
• Reconciling vendor accounts in a timely and accurate manner
• Managing the accounts payable cycle
• Ensuring compliance with corporate policies
• Resolving vendor invoice discrepancies
• Supporting month-end close processes
• Working closely with internal departments and external vendors
• Maintaining organized, accurate documentation and audit trails

Corporate Accounts Payable Specialist

• Serve as the primary contact and SME for SAP VIM (Vendor Invoice Management) (OpenText) and vendor invoice integration efforts
• Lead design workshops; create/approve business process designs, configuration documents, cutover plans, SIT/UAT plans, and hypercare/support handover materials
• Implement and configure VIM modules: BCC/IES invoice processing, exception handling, COA approval workflows, 3-way match, central reporting, scanning, email channels, and IDoc/input channel setup
• Configure VIM settings and document types (PO / NPO) and facilitate end-to-end implementation and support
• Translate business requirements into robust functional and technical specifications and into configuration or code enhancements
• Develop, maintain, test, and improve related integration code and VIM solutions; adhere to coding standards and develop best practices
• Troubleshoot implementation and post-production issues across building, test, cutover, and production phases
• Collaborate closely with Ariba teams to set up invoice rules on Ariba Network, integrate supplier flows, and validate end-to-end processing
• Prepare and deliver demos, training content, workshops and knowledge transfer for business stakeholders and AP SPOCs
• Coordinate with SAP MM, SAP Ariba functional teams, technical leads, and customer purchasing/AP teams for testing and resolution of functional/technical issues
• Ensure solution compliance and change management coordination with AP/finance stakeholders

Experienced SAP Specialist

• Promote company core values and foster positive relationships with vendors
• Process vendor invoices accurately and timely
• Manage vendor setup and maintenance (W-9s, ACH details, compliance checks)
• Initiate timely payment of invoices using a variety of payment methods (credit card, check, ACH, wire, call-in)
• Manage Vendor Portals (invoice Retrieval and making payments)
• Reconcile vendor accounts regularly
• Resolve invoice discrepancies and vendor inquiries promptly
• Organize and automate AP processes to drive efficiencies, minimize errors and delinquencies
• Support other finance and accounting personnel as necessary
• Support audits by providing documentation and explanations
• Enforce AP policies and internal controls; identify process improvements
• Takes on additional responsibilities and projects as needed to support the success of the team and organization

• Oversee the day-to-day operations of the accounts payable, ensuring accurate and timely processing of invoices, payments, and expense reports.
• Develop and enforce AP policies, procedures, and controls to maintain compliance with internal policies and external regulations.
• Review and approve invoices for accuracy, completeness, and proper authorization before processing for payment.
• Monitor cash flow and forecast payment obligations to optimize cash management.
• Review and approve invoice coding and batch processing.
• Ensure proper general ledger and property allocations.
• Prepare AP accruals and cutoff entries.
• Reconcile AP subledger to the general ledger.
• Support month-end close activities.
• Analyze vendor spend and resolve discrepancies.
• Conduct regular audits to ensure processes and records are compliant.
• Lead and manage year-end 1099 process ensuring timely reporting and compliance.
• Implement best practices and standardized procedures to enhance accuracy, timeliness, and cost-effectiveness.
• Develops and implements record keeping systems, forms, policies, and procedures related to billing, processing payments, and other accounts payable and receivable activities.
• Prepare and analyze AP-related financial reports, such as aging reports, accruals, and cash flow projections, to support decision-making and financial planning.
• Assist with month-end and year-end close processes, including reconciling AP accounts and preparing journal entries.

Senior Accounts Payable Specialist

• Build, develop, and lead a high-performing Accounts Payable team.
• Own and manage the full accounts payable lifecycle, including purchase orders, invoices, disbursements, and employee expense reimbursements.
• Ensure timely, accurate processing of high-volume transactions while maintaining strong internal controls.
• Review and approve invoices for proper coding, documentation, and alignment with Delegation of Authority requirements.
• Oversee vendor management processes, including onboarding and maintenance of accurate vendor records.
• Lead payment operations across various payment methods, ensuring security and compliance.
• Partner with internal stakeholders to improve coding accuracy and streamline workflows.
• Act as the primary point of escalation for vendor inquiries and discrepancies.
• System owner for expense reimbursement platform, Emburse.

Accounts Payable Manager

• Processing of A/P invoices, manual checks, and wires
• Vendor set up and maintenance
• Correspond with vendors and respond to inquiries
• Process recurring payments
• Working on special AP projects
• Assisting with Team Trainings
• Other duties as assigned

AP Clerk, Temporary

• Process vendor invoices in Sage Intacct and Procurify, ensuring accuracy, proper coding, and required approvals.
• Prepare and execute weekly and ad-hoc payment runs using ACH, checks, and credit cards.
• Administrative duties include: Depositing incoming payments, scanning and routing finance mail, and maintaining organized vendor tax information
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Prepare month-end reconciliations and financial reports in accordance with department policies and procedures.
• Ensure compliance with financial regulations and internal control requirements.
• Support the month-end close process by providing accurate AP reports, schedules, and documentation.
• Assist with audits by preparing supporting documentation and responding to inquiries.
• Collaborate with purchasing and other departments to ensure proper approval workflows and accurate expense tracking.
• Target areas for continuous process improvement to increase efficiency and accuracy within accounts payable operations.
• Provide superior customer service to both internal and external customers by responding promptly and professionally to inquiries.
• Maintain confidentiality when handling and communicating sensitive financial and vendor information.
• Serve as a backup for the Expense Coordinator, assisting with employee expense reports and reimbursements as needed.
• Perform other duties as assigned to support the Finance Department and organizational objectives.

• The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, payments, account reconciliations, and related accounting functions.
• This role supports a fast-paced, growing organization by ensuring data accuracy, resolving discrepancies, maintaining positive vendor relationships, and partnering closely with internal teams.
• The Accounts Payable Specialist also assists with month-end close activities, banking transactions, vendor onboarding, and special projects assigned by management.
• Invoice Processing & Payment Execution: Process a high volume of domestic and international invoices, including freight, customs, landed costs, bill-of-lading invoices and tax-related payments.
• Perform two- and three-way matching of invoices, purchase orders, and receipts.
• Review invoices for accuracy, proper documentation, cost-center coding, and compliance with company policies.
• Analyze and resolve invoice holds and discrepancies related to pricing, quantities, and inventory receipts; partner with buyers to correct or close purchase orders as needed.
• Determine taxability and accrue sales and use tax on invoices when appropriate.
• Obtain required approvals and monitor approval status using the automated ERP workflow approval process as required.
• Prepare weekly funding requests and process payments via check, ACH, wire transfer, and virtual credit card; securely transmit payment files to the bank.
• Support processing of automated bank withdrawals by obtaining invoices, recording transactions, and reconciling payments.
• Vendor Management & Customer Service: Serve as an internal and external point of contact for AP-related inquiries.
• Collaborate with Sales, Finance, and other departments to resolve AP issues and support business objectives.
• Maintain professional, responsive, and solution-oriented communication with vendors and internal stakeholders.
• Ensure accuracy of vendor master data, complete new vendor applications.
• Data Management, Banking & Reconciliation: Import, format, and analyze shipping invoices (e.g., FedEx, UPS); allocate charges to appropriate cost centers and investigate exceptions.
• Record daily banking transactions, reconcile debit activity, and match transactions to online banking data.
• Track, reconcile, and clear automatic withdrawals to ensure all related invoices are properly recorded.
• Prepare and maintain account analyses for prepaid expenses, accrued benefits, and other assigned general ledger accounts.
• Reporting, Month-End & Administrative Support: Contribute to weekly cash forecasts and assist with ad hoc reporting requests.
• Support month-end close activities, including accruals, reconciliations, AP uploads, and recurring journal entries.
• Support ongoing AP and accounting projects assigned by management.
• Ensure proper organization, retention, and audit readiness of electronic AP files, vendor records, invoices, and supporting documentation.
• Process incoming mail for the AP function as needed.
• Assist with annual physical inventory counts.

• Lead all aspects of Fervo’s AP function
• Own the end-to-end accounts payable function
• Establish and enforce scalable AP processes, policies, and controls
• Lead AP-related month-end close activities
• Facilitate vendor relationships
• Ensure compliance with all relevant tax and regulatory requirements
• Build, lead, and develop the AP team

• Ensure that all incoming mail is distributed to the appropriate personnel and departments in a timely and organized manner
• Assist with the processing and recording of accounts payable invoices, ensuring accuracy and timely payment
• Copy and file checks as required, maintaining an organized and accessible filing system
• Assist in the preparation and management of invoices related to contract labor, ensuring all billing is accurate and submitted on time
• Provide general support to the accounting team, including data entry, document scanning, and other clerical tasks as needed
• Use Excel to compile and organize data, preparing reports as required by the accounting department
• Work closely with other team members to ensure smooth operations and support various accounting tasks

• Verify vendor invoices
• Match invoices with purchase orders
• Reconcile vendor accounts in a timely and accurate manner
• Manage the accounts payable cycle
• Ensure compliance with corporate policies
• Resolve vendor invoice discrepancies
• Support month-end close processes
• Work closely with internal departments and external vendors

See all jobs on JobTailor

Supervisor, Accounts Payable

Accounts Payable Specialist

Accounts Payable / Accounts Manager

Accounts Payable Specialist

Accounts Payable Specialist

SAP Specialist

Accounts Payable Clerk

Accounts Payable, Accounts Receivable Specialist

Senior Accounts Payable Coordinator

Corporate Accounts Payable Specialist

Experienced SAP Specialist

Accounts Payable Specialist

Senior Accounts Payable Specialist

Accounts Payable Manager

AP Clerk, Temporary

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Manager

Accounts Payable Clerk

Corporate Accounts Payable Specialist