Accounts Payable

• The Accounts Payable Specialist is responsible for owning the full accounts payable cycle for an assigned portfolio of vendor accounts, from invoice receipt through payment and reconciliation.
• This role extends beyond invoice entry: the Specialist researches and resolves discrepancies, reviews vendor statements, supports payment processing, maintains accurate documentation, and assists with month-end close activities.
• The position also provides coverage across multiple AP functions, helping the department maintain consistent service levels during absences, high-volume periods, and process changes.
• This position supports the AP department's broader procure-to-pay function by contributing to process improvement efforts, participating in cross-training, and helping maintain consistent, well-documented AP procedures.
• Review, code, verify, and process vendor invoices, credit memos, expense reports, and payment requests, matching to purchase orders and receiving documentation when applicable.
• Own assigned vendor accounts from invoice receipt through payment and reconciliation, including researching and resolving discrepancies, statement issues, and disputed balances with vendors and internal departments.
• Maintain accurate vendor account records, ensuring transactions post to the correct vendor, location, general ledger account, and accounting period, and maintain complete documentation for audit and reporting purposes.
• Assist with ACH, check, virtual card, wire, and other payment processing activities.
• Prepare account reconciliations and journal entries, and support month-end and year-end close through accrual support, aging reviews, and reporting.
• Review employee travel and expense reports for accuracy, appropriate approvals, documentation, and policy compliance.
• Assist with vendor setup and vendor change requests in accordance with internal controls.
• Monitor assigned work queues and follow up on aging items, unresolved exceptions, vendor holds, and overdue tasks.
• Provide coverage across AP functions during absences, workload increases, and process transitions; participate in cross-training and document assigned processes to reduce single points of failure.
• Identify recurring issues and recommend improvements to invoice processing, payment controls, and internal workflows; support automation, paper-reduction, and other process improvement initiatives.
• Partner with purchasing, receiving, operations, and finance to improve the overall procure-to-pay process.
• Performs other duties as assigned by supervisor.

Accounts Payable Specialist

• Investigate and resolve problems associated with processing invoices and payments by collaborating with the team and business partners.
• Review and accurately process 3rd party audit claims to return funds for overpayments.
• Ensure accurate processing to accounts in compliance with appropriate policies and procedures.
• Evaluate and report to businesses with action items to resolve blocked invoices.
• Evaluate and communicate to businesses action items to resolve and avoid failed/rejected payments.
• Perform complex duties related to preparation and analysis of financial information to record transactions, prepare financial reports, and review and verify accuracy.

• Complete payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
• Perform month-end financial close responsibilities.
• Prepare data for financial statements using applicable systems (e.g., preparing journal entries, coding invoices).
• Reconcile Accounts Payable to sub ledger and review aged balances.
• Manage and prepares all invoices on a daily basis and routing for approvals.
• Charge expenses to accounts and cost centers by analyzing invoices and recording entries.
• Pay vendors by monitoring discount opportunities; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation.
• Evaluate and reconcile all vendor statements and manage all inquiries.
• Assist with accounts payable reporting and analysis on a monthly basis.
• Evaluate all accounts payable balances and resolve unpaid invoice issues.
• Coordinate with various departments to ensure invoice and purchase order match.

• perform financial and accounting processes and maintain required documentation within established guidelines and frameworks
• provide support through one or more of the following functions: account reconciliations, invoice and payment processing, general ledger transaction processing, metrics generation, research, and resolution of issues and exception items
• assists with processing of financial transactions such as reconciliation of accounts, processing of invoices / payments, processing general ledger transactions, etc. in a timely manner
• identifies issues for escalation and seeks guidance from other team members regarding problem resolution
• acquires and applies foundational knowledge of policies, processes, industry practices, systems and/or equipment to open and/or process payments
• supports internal financial and payment systems, tools, and technologies to ensure they are in working order
• ensures risks associated with business activities are effectively identified, measured, monitored, and controlled

Accounts Payable and Receivables Assistant – Entry-Level

• Oversee the accounts payable team, manage the AP workflow process, direct the processing of invoices, and approve disbursements.
• Responsible for accurate payment and accounting for payables, to include proper G/L account coding in processing invoices, distinguishing the appropriate accounting period, determining company, branch, or division allocation, and prepaid expenses.
• Understand the entire AP workflow process.
• Manage vendor and customer relations.
• Review vendor maintenance and ACH requests.
• Understand the interfaces between the billing system, accounts payable system, and general ledger system.
• Resolve discrepancies on vendor accounts by interfacing with other departments & vendors efficiently and effectively.
• Partner with other departments to research and interpret accounting policy and apply observations and recommendations to operational issues.
• Develop, implement, and maintain systems, procedures, and policies, and A/P best practices to ensure adherence to Company guidelines.
• Oversee the inter-company voucher process and ensure that the inter-company AP payment and AR payment applications are working systemically as they should.
• Prepare monthly and yearly accruals and adjustments for the accounting cycle.
• Ensure all account aging issues are identified and communicated in a timely manner.
• Account for monthly adjustments for M&A payables in the system and journal entries for expense accruals.
• Responsible for maintaining relationships with key internal and external stakeholders.
• Actively participate in and drive the continuous improvement culture by identifying and eliminating barriers to accuracy, productivity, and quality.
• Provides support to Finance Leadership for the coordination and preparation of key performance reports for both operations and corporate management.
• Works on special projects directed by Accounting Leadership.
• Other duties as assigned by supervisor.

Accounts Payable Manager

• Lead a critical function and transformational initiative at a growing organization.
• Direct and mentor a team of AP professionals to drive operational excellence, accuracy, and compliance.
• Collaborate closely with IT, Procurement, and external consultants to define project scope, requirements, timelines, and testing for system implementations.
• Develop and maintain strong **internal controls** aligned with SOX and compliance standards.
• Monitor and report on AP metrics and KPIs to senior leadership, identifying trends and opportunities for continuous improvement.

Accounts Payable Director

• support a fast-growing, high-volume finance environment
• end-to-end AP operations, transaction management, vendor oversight, reconciliations, and cross-functional coordination across multiple accounting and procurement platforms
• act as the primary administrator for Ramp
• bridge the gap between day-to-day transaction processing and month-end GL accuracy across core systems (Sage Intacct, NetSuite, Coupa)
• lead internal enablement and policy enforcement
• act as a proactive communicator who guides employees through expense guidelines
• actively audit spend
• track down missing receipts to ensure books remain airtight

Senior Accounts Payable Specialist

• Responsible for full-cycle global accounts payable process.
• Oversees and assists with the global day-to-day full-cycle accounts payable operations and weekly disbursements, providing immediate visibility to senior management on critical issues.
• Employee expense administration under Concur and Amex corporate cards management.
• Reviews and provides guidance for accounts payable transactions to ensure timely and accurate reporting for all vendor invoices.
• Reviews accounts payable aging reports to ensure vendor accounts are reconciled and all payments and credits have been identified and processed.
• Lead both accounts payable and receivable process automation projects, collaborating with systems, data and accounting teams.
• Oversee month-end closing process including: preparation and review of journal entries under your responsibilities and complete all assigned close tasks and prepare balance sheet accounts reconciliations.
• Develop reporting KPI, including operational and financial metrics.
• Recommend changes to accounting processes including documenting and maintaining accounting procedures to support continuous improvement efforts.
• Verify that all cash has been applied and both subledgers are able to be closed.
• Ensure all internal controls related to A/P and A/R are working effectively and adhered to.
• Participate in cash forecasting and working capital management.
• Manage the credit and collection team to optimize DSO and minimize global credit risk.
• Collaborate cross functionally with multiple departments on customer status and dispute resolution.
• Perform and review key SOX controls within assigned areas and ensure timely remediation of identified control deficiencies.
• Coordinate and support internal and external audit activities, including preparing requested documentation, responding to audit inquiries, and implementing corrective action plans as needed.

AP/AR Manager

• Drive collaborator solutions: Research, investigate, and resolve complex issues with Finance Shared Services, collaborating with diverse internal groups across Operations and Corporate to promote high-quality service delivery.
• Build processes and policy: Assist in the development, roll-out, and maintenance of Accounts Payable processes and policies, ensuring compliance and efficiency across the enterprise.
• Lead continuous improvement: Identify areas for process harmonization and improvement, document and communicate lessons learned, and mentor team members on the value of continuous improvement.
• Deliver higher-level financial support: Perform advanced tasks including tax file preparation, audit support, and SOx testing activities.
• Support ERP systems and technology: Contribute to ERP system testing and defect resolution to ensure smooth technology implementations that support AP operations.

Advisor, Accounts Payable Operations, Compliance

• Manage workloads, assist with complex issue resolution, and act as back up to the AP Manager and Assistant Controller when needed.
• Oversee the end-to-end processing of vendor invoices, verifying accuracy, proper coding, and timely execution of payments.
• Maintain positive vendor relationships, address payment discrepancies, and execute vendor reconciliations.
• Assist in month-end financial closing activities, which can include research, processing assistance, and file imports.
• Continuously identify and help implement best practices to streamline workflows and improve efficiency.

Accounts Payable Team Lead

• Support the day-to-day Accounts Payable function
• Ensure accurate, timely processing of invoices and payments
• Manage core AP activities and resolve routine issues
• Maintain accurate vendor records and manage annual 1099 reporting
• Support month-end close activities including AP accruals and reconciliations
• Identify process improvement opportunities and support automation efforts

AP Specialist

• Process vendor invoices, verify accuracy, and ensure timely payments.
• Generate and send customer invoices for completed projects and services.
• Monitor accounts receivable and follow up with homeowners on outstanding balances.
• Reconcile vendor statements and customer accounts to ensure accuracy.
• Maintain organized, accurate, and up-to-date financial records.
• Assist with month-end close activities, including reconciliations and reporting.
• Support cash flow management by tracking incoming payments and outgoing expenses.
• Ensure proper coding of transactions within the accounting system.
• Identify opportunities to improve AP/AR processes for efficiency and accuracy.
• Ensure compliance with company policies, internal controls, and accounting standards.
• Assist with audits by preparing documentation and responding to requests.
• Communicate with vendors, suppliers, and customers to resolve billing discrepancies.
• Partner with project managers and operations teams to ensure accurate job costing and billing.
• Support the implementation and optimization of accounting tools and systems.

Accounts Payable/Receivable Specialist

• Responsible for receiving, processing, verifying and reconciling invoices on a timely basis
• Responsible for managing vendor and expense Accounts Payable and Purchasing operations
• Ensures accurate and timely vendor payments while working towards process improvements

Supervisor, Accounts Payable

• Perform clerical tasks related to the efficient maintenance and processing of Accounts Payable.
• Process weekly accounts payable checks.
• Review and verify checks and ACH’s match software reports.
• Sort mail on a weekly basis.
• Detect and resolve problems with incorrect orders, invoices, and shipments.
• Contact district personnel and/or vendors to obtain information and resolve payment issues.
• Reconcile vendor statements with accounting software.
• Prepare and distribute checks relating to paid invoices in a timely manner, with attachments if any.
• Disburse manual checks to school staff as needed.
• Electronically file and process payable records in Laserfiche.
• Review, monitor, and submit reports to state for unclaimed property (i.e. stale checks still outstanding).
• Perform other duties as requested by the Accounts Payable Supervisor, such as run, monitor, and analyze encumbrance reports; run, monitor and analyze monthly aged accounts payable reports; and work with budget managers to close purchase orders as necessary.
• Assist Accounting Department with pulling accounts payable documents for federal fund expenditures.

• Prepare and process customer invoices for contract and on-demand clients
• Post journal entries and ensure accurate recording of transactions
• Apply customer payments accurately and in a timely manner
• Reconcile daily payment activity, settlement batches, and bank deposits
• Perform general ledger and customer account reconciliations
• Maintain and update customer records and billing data
• Investigate and resolve billing discrepancies and open items
• Manage customer portal submissions and updates
• Respond to customer inquiries and follow up on outstanding issues
• Initiate collections on past-due accounts and negotiate payment solutions
• Coordinate with internal teams to address invoicing and account concerns
• Review customer contracts for billing accuracy and completeness
• Track and report on Accounts Receivable metrics, including aging and Days Sales Outstanding (DSO)
• Contribute to ad-hoc accounting and finance projects
• Support continuous improvement of Accounts Receivable policies and procedures

Accounts Payable / Accounts Manager

• Responsible for the accurate and timely processing of all corporate invoices and payment requests
• Verify sales taxes on invoices and make proper correction to comply with state requirements
• Handle all vendor payable inquiries, analyze requests and transactions
• Conduct credit card purchase audits and ensure compliance with Groundworks credit card policy
• Provide direct or online user support and accounts payable training to end users
• Analyze exceptions to detect patterns and implement a resolution
• Collaborate with assigned branches to resolve invoice and purchase order discrepancies
• Maintain a strong working relationship with internal and external partners

• Process vendor invoices, to include coding, routing for approval, posting in accounting system
• Review, reconcile and process third-party vendor orders and bills
• Ensure appropriate documentation for each invoice (i.e. purchase order, valid approvals, etc.)
• Coordinate with external vendors and internal employees to ensure invoices are accurate
• Respond to calls and email inquiries from vendors, employees and management; conduct research and historical reviews to resolve discrepancy
• Support AP month-end closing process, including identifying bills for month-end accounting accruals
• Reconcile vendor statements and resolve overdue notices
• Provide support for the maintenance of vendor information
• Assist in preparation of 1099 reports and forms at year-end, as needed
• Participate/assist with quarterly and annual audits
• Follow established work processes, methods and procedures
• Perform other related tasks and duties as assigned

• Identify and propose solutions to improve performance and satisfaction within SAP and GTS Operations
• Support complex issues related to purchasing processes, tools, and systems
• Provide support in key Inside Sales functions including complex order placement and management
• Provide day-to-day training and serve as a source of knowledge and guidance to the Inside Sales team
• Assist sales teams to evaluate their requirements and determine solutions
• Communicate and collaborate closely with Inside Sales teams to drive improvements
• Create and update SAP documentation for the Inside Sales team
• Communicate, document, and demonstrate new processes and business change request releases
• Attend, participate, and communicate outcomes from discovery sessions, meetings, and conferences
• Ensure business processes are aligned to ensure customer satisfaction is achieved
• Perform testing on tool enhancements and processes
• Partner with business leaders to deliver services that support company objectives
• Identify process improvements and advise on EDI integration

SAP Specialist

• Processing quick check requests in A/P system
• Processing borrower check requests in A/P system
• Process check runs twice a week for CHL, CIA, and CSD
• Process check run once a month for MTV (formerly CFV)
• Process ACH run daily for CHL, CIA, and CSD
• Process ACH runs twice a week on Tuesday and Thursday for MTV (formerly CFV)
• Approve or deny POS pay exceptions as received from the bank by 12:00 noon.
• Upload POS pay files for banks for checks processed at the end of the day.
• Scan in checks printed daily, save in folder with company, description, and date.
• Process and record Concur employee expenses twice a week.
• Assist local Accounting Department
• Assist in daily office duties as needed.
• Assist in special projects as needed.

Accounts Payable jobs in Texas

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Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable and Receivables Assistant – Entry-Level

Accounts Payable Manager

Accounts Payable Director

Senior Accounts Payable Specialist

AP/AR Manager

Advisor, Accounts Payable Operations, Compliance

Accounts Payable Team Lead

AP Specialist

Accounts Payable/Receivable Specialist

Supervisor, Accounts Payable

Accounts Payable Specialist

Accounts Payable / Accounts Manager

Accounts Payable Specialist

Accounts Payable Specialist

SAP Specialist

Accounts Payable Clerk