USF Health

Program Manager

• Plans, organizes, and manages the resources necessary to achieve clinical research project goals and objectives at a single site.
• Coordinates and performs patient clinical assessments for clinical trial visits for assigned clinical trial protocols including scheduling with vendors which may include other departments or outside facilities. This may include phlebotomy, sample processing, vitals, ECGs and other delegated clinical assessments per assigned protocols.
• Communicates as a site representative with study sponsors, third party vendors, clinical teams and patients to ensure all protocol required elements are being completed and collected within the defined windows.
• Ensures site compliance with research protocols, reviews case report forms and audits for accuracy with source documents, attends site monitoring meetings with sponsors.
• Manages the site research project databases, develops flowsheets and other study related documents, and completes source documents/case report forms.
• May provide guidance to other clinical research staff and support personnel.
• Makes recommendations of procedures in order to facilitate protocol compliance.
• Performs data entry and query resolution during the duration of each trial assigned.
• Serve as a resource for both internal and external customers and members of the community in regard to clinical research processes at the site

OPS Program Manager

Administration

• Provide administrative support within the USF Health Office of Research to various Morsani College of Medicine departments.
• Act as a primary contact between Principal Investigators and Sponsored Programs on the identification, development, review, submission and administration of grants and contracts.
• Support researchers by preparing budget projections, developing materials for compliance analysis, and advising concerning the review of proposals by Sponsored Programs.
• Provide guidance to researchers on administrative steps such as setting up accounts, reviewing and approving progress reports for the Principal Investigators and ensure timely submission of invoices and financial reports.

Unit Research Administrator

Risk

• managing and integrating the risk management program into the quality and safety activities of assigned clinical areas.
• collaborating with the clinical team to ensure adherence to all federal regulations and clinical policies
• systematically investigating all clinical incidents/accidents/events that could lead to patient or staff harm and/or financial loss
• ensuring all risk management activities are in compliance with industry standard risk management guidelines
• handling sensitive patient, legal and financial information

Healthcare Risk Manager

Manager

• Manage business support services and fulfill administrative and fiscal requirements for the Department of Pediatrics
• Administrative management of budgetary planning
• Financial analysis, payroll, fiscal and administrative compliance, asset tracking
• Reconcile workforce reports and clinical payroll to ensure compliance with updated compensation
• Create and maintain detailed records of USF Pediatrics assets both on the USF and UMSA side,
• Partner with central offices in UMSA and USF such as Human Resources, Central Finance, Clinical Budgeting, Sponsored Research
• Perform any other duties necessary for the business operations of the Pediatrics Finance Office

Fiscal and Business Manager

Clinical Research

• Coordinate, conduct, and evaluate research-related activity for OB/GYN clinical research projects
• Oversee the screening, enrollment, and retention of study participants in clinical trials
• Monitor participants’ unexpected and adverse events, and report to Investigator, sponsor, and IRB

Clinical Research Associate

• Assist with patient recruitment, screening, consent, and scheduling of study visits.
• Collect, enter, and verify study data in accordance with protocols.
• Support specialty clinics by coordinating with staff and providers.
• Assist with patient communication, including follow-ups and addressing medication or study-related questions.
• Prepare study documents, lab shipments, and promotional materials.
• Monitor study compliance and support site visits/meetings.
• Manage inventory of research and clinic supplies.
• Perform other duties as assigned.

Clinical Research Assistant

Human Resources

• Provides support to managers and employees on human resources-related matters, ensuring alignment with corporate policies, goals, and objectives.
• Participates in employee orientations and organizational development, workforce, or succession planning, training, or performance management strategies as developed by the organization.
• Leads, creates, and/or supports project initiatives and deliverables.
• Handles basic issues and problems and refers more complex issues to higher-level staff.
• Other duties as assigned.

Junior HR Business Partner – Health

• Administers the day-to-day operational activities of the residency/fellowship program and ensures program goals and objectives are accomplished.
• Participates with program director and faculty in planning, directing, and effectively coordinating academic and operational activities of a residency/ fellowship program in order to meet accreditation and other regulatory requirements for graduate medical education.
• Ensures that all activities and deliverables in support of the residency/fellowship program are properly completed and met. Ensures the program remains in compliance with Accreditation Council for Graduate Medical Education (ACGME) guidelines and USF Graduate Medical Education (GME) policies and procedures.
• Supports the residency/fellowship program personnel (faculty, resident & staff) by interpreting organizational and departmental policies, standards, operational procedures and guidelines.
• Participates in the development and implementation of operational policies, procedures and standards.
• Develops the goals, objectives, core curriculum, resident manual, and site review documents for residency/fellowship programs.
• Serves as a program liaison with residents/fellows, ACGME, GME office, the affiliated hospitals, institutions, and various other agencies, organizations, and groups.
• Manages evaluations for the program (e.g. evaluation of faculty, residents/fellows, program, rotations, peers).
• Maintains educational files on all residents/fellows to monitor progress in the program and for future credentialing purposes.
• Manages and coordinates resident interview activities such as: screening applications, scheduling interviews, creating applicant information packets, and agendas.
• Assists the Central GME Office with onboarding the program’s residents/fellows.
• Creates and maintains residency/fellowship program block rotation schedules.
• Monitors resident schedules to ensure compliance with ACGME work hour rules and brings discrepancies to the attention of all affected.
• Maintains the block and daily schedules for billing purposes and attests to accuracy for monthly billing of affiliates and hospital partners.
• Analyzes quantitative and qualitative data to produce reports for internal and external use, including accreditation reviews and the Annual Program Evaluation. Writes reports and prepares presentations about the academic programs.
• May be responsible for the program education fund budget and expenses.
• May oversee or supervise program staff personnel.
• Performs other duties as assigned.

Residency, Fellowship Program Administrator

Administrative Assistant

• perform a wide range of administrative and operational duties across mission areas
• preparing spreadsheets, correspondence, reports and presentations
• supply management, handling information requests
• planning conferences and meetings
• answer the main phone line and contact with patients, patient’s families, clinicians, pharmacy and others

Administrative Specialist

• Serve as a central resource for information on university policies and procedures related to faculty appointments
• Oversee sabbaticals, tenure, promotion, faculty recruitment, assignments, and evaluations
• Provide administrative support to the university's academic mission
• Engage with faculty members through consultations and correspondence
• Act as a liaison with HR Embedded Services on HR matters

Faculty Service Administrator

• Acts as a primary contact between Principal Investigators, Sponsored Research, and Research Financial Management
• Manages and mentors the college's Unit Research Administrator.
• Works closely with faculty and students in the development of proposals
• Provides technical assistance to facilitate the development of grant proposals
• Assists in critical review, writing, and editing of research proposals
• Calculates budgets and ensures inclusion of all appropriate elements
• Provides post-award financial administration and management for complex research funds.
• Advises the Principal Investigator on the most effective way to achieve a quality proposal

Senior Unit Research Administrator

Software Engineer

• Develop datasets, reports, and systems supporting research efforts at the HII.
• Manage data from a variety of sources including relational and unstructured/NoSQL databases.
• Develop analysis programs and reports to monitor data accrual and quality.
• Develop and implement complex data manipulations for checking data completeness and accuracy.
• Assist in the development and implementation of analysis software pipelines for conducting genomics, transcriptomics, microbiomics, metabolomics, proteomics, etc.

Applications Developer III

• Responsible for calling potential candidates that pre-qualify for clinical research to schedule a screening visit
• Perform all clinical trial activities and assessments, as allowable per ICH and FDA regulatory guidelines
• Collect vital signs, provide surveys to the clinical trial subject, perform assessments per the protocol
• Meet with monitors and sponsors to review accuracy of data collected
• Help stock the clinical research center with necessary clinical trial supplies
• Ensure all equipment in the clinical research center and laboratory is appropriate for clinical trial general use
• Ensure temp probes in the clinical research center are working properly
• Contribute to the regulatory binder by providing necessary forms requested to ensure compliance

Clinical Research Coordinator I

Recruitment

• Serve as an integral part of the Talent Acquisition team by providing full-cycle recruitment service for the University of South Florida's Tampa campus
• Partner with hiring managers to fill exempt and non-exempt positions
• Research, develop, and implement effective strategies to develop high quality diverse talent pipelines
• Perform full-cycle recruitment through creative and cost-effective sourcing methods
• Proactively partner with hiring managers to identify current and future hiring needs
• Assess position requirements and candidate qualifications to ensure alignment with requirements
• Interview applicants to evaluate work history, education, training, and job skills
• Develop and maintain internal and external networks to ensure a strong pipeline of diverse candidates
• Use innovative sourcing and marketing/branding techniques to engage both active and passive candidates
• Track, monitor, and report ongoing recruiting activities through the disciplined use of the Applicant Tracking System

Recruiting HR Partner

• Plans, organizes, and manages the resources necessary to achieve clinical research project goals and objectives at a single site.
• Coordinates and performs patient clinical assessments for clinical trial visits for assigned clinical trial protocols including scheduling with vendors which may include other departments or outside facilities. This may include phlebotomy, sample processing, vitals, ECGs and other delegated clinical assessments per assigned protocols.
• Communicates as a site representative with study sponsors, third party vendors, clinical teams and patients to ensure all protocol required elements are being completed and collected within the defined windows.
• Ensures site compliance with research protocols, reviews case report forms and audits for accuracy with source documents, attends site monitoring meetings with sponsors.
• Manages the site research project databases, develops flowsheets and other study related documents, and completes source documents/case report forms.
• May provide guidance to other clinical research staff and support personnel.
• Makes recommendations of procedures in order to facilitate protocol compliance.
• Performs data entry and query resolution during the duration of each trial assigned.
• Serve as a resource for both internal and external customers and members of the community in regard to clinical research processes at the site.