RecruitMyMom

Financial Planning and Analysis

• Maintain full responsibility for digital accounting processes / administration up to management accounts level, collaborating with a Chartered Accountant to ensure regulatory alignment.
• Generate and issue professional client quotations efficiently to support business development.
• Manage debtor portfolios actively by implementing diligent follow-up procedures on outstanding payments to optimize cash flow.
• Administer the monthly payroll function accurately to ensure timely employee remuneration.
• Compile, verify, and execute statutory submissions including VAT, PAYE, and related statutory filings to maintain regulatory compliance.
• Coordinate personnel and fleet vehicle administration to support smooth business operations.
• Communicate professionally and articulately with all corporate stakeholders via telephonic calls, email, and WhatsApp platforms.

Finance Administrator

Supply Chain

• Providing vital operational coordination for a US-based event rental business.
• Managing the end-to-end coordination of event rental bookings, managing invoices.
• Optimising operational efficiency by scheduling crews, directing staff, and coordinating equipment logistics, transport, and suppliers.
• Maintaining high levels of customer satisfaction through proactive, direct phone communication with US-based customers, crews, and suppliers.
• Ensuring minimal disruption to live events by resolving operational and logistical issues rapidly and independently.

Part-time Events Operations, Logistics Manager

Accountant

• Prepare annual financial statements and income tax returns for a diverse portfolio of NZ clients
• Build pristine, review-ready files that stand completely on their own without requiring extra explanation
• Proactively spot tax efficiencies and identify anomalies or balance-sheet discrepancies
• Comfortably navigate complex entity structures, multi-layered group accounts, and larger turnover client portfolios
• Maintain exceptional personal productivity, ensuring work is delivered with high technical accuracy while adhering to agreed time budgets and client deadlines

Senior Accountant

General

• Conduct detailed financial underwriting and risk analysis for self-storage real estate acquisitions and assets.
• Evaluate market data, property performance metrics, and financial statements to determine investment viability.
• Build and maintain accurate financial models to project returns and support strategic investment decisions.
• Deliver clear insights and data-driven recommendations regarding property valuations and structural risks.

Part-time Real Estate Underwriter

Bookkeeper

• Daily Transaction Tracking: Capture, monitor, and process daily financial activities, including client purchases, corporate expenses, sales revenues, supplier invoices, and outgoing payments.
• Ledger Governance & Processing: Process journal entries and continuously update and maintain the general ledger to ensure strict structural accounting alignment.
• Bank & Account Reconciliations: Perform regular bank account reconciliations and verify transaction entries across accounting applications to ensure maximum data integrity.
• Working Capital Optimization: Send out accurate invoices to manage the accounts receivable ledger effectively, while systematically overseeing the accounts payable pipeline.
• Trial Balance Maintenance: Conduct comprehensive general ledger reconciliations to successfully maintain the trial balance and execute total account reconciliations to verify historical transaction accuracy.
• Cash Flow Monitoring: Track, analyze, and report on organizational cash flow trends to safeguard financial liquidity.
• Financial Year-End Prep: Compile, structure, and prepare complete sets of books up to Trial Balance for final review by the senior Accountant to streamline Annual Financial Statements (AFS) production.

Pharmacist

• Act as the officially registered Responsible Pharmacist on record for the organisation's regulatory import profile.
• Ensure the facility's import operations continuously adhere to current SAHPRA regulations governing Schedule 0 raw materials.
• Review, draft, and submit formal responses to SAHPRA compliance queries, tracking all administrative paperwork cleanly.
• Maintain availability to be physically present on-site at the Laser Park facility to facilitate annual SAHPRA inspection cycles.
• Oversee regulatory document control to confirm that all imported nutritional raw material logs remain accurate and accessible.

Customer Support

• Act as the primary link between customers and gardeners
• Respond to enquiries and engage with new leads
• Prepare and issue customer quotes
• Schedule and manage bookings
• Provide subcontractor gardeners with clear job details
• Maintain accurate records using Google Sheets
• Communicate via WhatsApp and BookingKoala
• Escalate queries or operational issues when required

Operations & Customer Support Administrator

Recruitment

• Pipeline Management: Proactively source, build, and increase a consistent pipeline of qualified candidates for concierge service roles across various regions.
• Talent Sourcing: Utilise external career portals and navigate the internal candidate database effectively to identify optimal talent profiles.
• Candidate Evaluation: Conduct thorough interviews and assessments of shortlisted applicants to ensure alignment with service standards.
• Verification and Screening: Execute all relevant candidate screening and verification functions prior to placement.
• Onboarding Delivery: Coordinate and facilitate structured initial onboarding processes for successful candidates.
• System Administration: Maintain accurate, up-to-date candidate records and track recruitment stages within a structured Applicant Tracking System (ATS).
• Stakeholder Collaboration: Partner with hiring managers and operations leads to define role requirements, align on candidate profiles, and provide regular pipeline updates.
• Recruitment Reporting: Track and report on key recruitment metrics including time-to-fill, pipeline volume, and source effectiveness to inform hiring strategy.

Part-time Recruitment Consultant

Sales

• Conduct highly engaging, consultative software demonstrations to qualified, warm leads, articulating the clear value proposition of the platform.
• Maintain consistent follow-up with prospects, moving them seamlessly through the conversion process and managing data accuracy within the CRM system.
• Identify, research, and prospect new market opportunities specifically within the Independent Financial Adviser (IFA) and financial advisory landscape.
• Partner with the internal team to refine sales messaging, share client feedback, and continuously improve conversion metrics.

FinTech Sales Associate

Account Executive

• Respond rapidly to warm leads flowing through Leadrocket and Salesforce CRM.
• Take absolute ownership of Street-generated valuation opportunities and secure firm appointments.
• Manage and coordinate Viewber appointments, ensuring all weekend slots are fully covered.
• Maintain 100% accurate, real-time records across our entire core tech stack.
• Maintain an active, vibrant presence on internal team channels.

Property Sales Consultant – Appointment Setter

Sales Engineer

• You will spearhead the outbound lead generation process, engaging and acting upon various lead generation activities, including:
• Initiating contact with potential clients to understand their current needs and situations.
• Engaging with self-storage owners to find out whether they are wanting to sell their business.

Business Developer/Sales Executive

Operations

• Maintain and audit closing checklists, transaction trackers, virtual data-room indexes, and redline status tables while chasing outstanding engagement letters, board materials, and corporate records intelligently.
• Compile, assemble, and track complex brokerage deposit packages, account-opening files, and ongoing KYC refreshes, directly following up with transfer agents and banking compliance desks on share issuances, DRS/DWAC movements, and restricted-to-free transfers.
• Convert unorganized, rapid instructions from email, calls, and messaging applications into structured, weekly action summaries and prioritized task lists.
• Manage executive calendars, schedule board alignments, and coordinate stakeholder communications seamlessly across international time zones.
• Draft professional, high-level business emails, meeting agendas, comprehensive minutes, and executive summaries while maintaining version and identifier controls over corporate records.
• Enforce strict confidentiality standards, processing shareholder personal data, beneficial-ownership information, and sensitive deal terms exclusively within approved systems without storing unauthorized local copies.

Operations & Transaction Coordinator

Payroll

• Maintain accounting records on Xero up to the preparation of management accounts
• Debtors’ management: actively follow up on outstanding payments from the 7th working day of each month
• Payroll administration: prepare and process monthly salary payments for approximately 30 employees
• Handle statutory submissions, including PAYE and related filings
• General finance and administrative support as required

Finance & Payroll Administrator

Business Development Rep

• Review, negotiate, implement, and manage commercial contracts and business agreements to mitigate risks and safeguard organisational interests.
• Identify and develop new market opportunities to expand the business footprint and drive strategic growth.
• Cultivate and manage critical client relationships to strengthen commercial awareness and market positioning.
• Formulate and execute robust business growth strategies in alignment with corporate objectives.
• Serve as an independent extension of senior management, accepting responsibility for high-level commercial and contractual decisions.

Commercial Contracts, Business Development Specialist

• Autonomously run the full financial engine for a dedicated portfolio of 5 to 7 international clients, shifting seamlessly between different multi-entity systems and timelines.
• Maintain the books up to balance sheet level exclusively on Xero, Microsoft Dynamics 365, or alternative cloud packages.
• Act as the primary, service-driven touchpoint for overseas headquarters, proactively requesting information, managing expectations, and resolving financial queries with absolute professionalism.
• Prepare pristine monthly balance sheet reconciliations, intricate intercompany accounts, and monthly client management accounts within strict global deadlines.
• Compute VAT submissions in line with internal protocols, support the internal Tax Department with statutory filings, and coordinate the smooth execution of annual client audits.
• Assist with weekly/monthly client payment preparation pipelines and delegate operational support tasks cleanly to allocated administrative staff.