Operations & Transaction Coordinator

RecruitMyMom

Operations & Transaction Coordinator role within a boutique firm managing complex transactions and corporate records. Requires extensive experience in financial environments and stakeholder fluency.

Posted 6/29/2026full-timeRemote • 🇿🇦 South AfricaMid-LevelSenior💰 ZAR 40,000 per monthWebsite

About the role

Key responsibilities & impact

Maintain and audit closing checklists, transaction trackers, virtual data-room indexes, and redline status tables while chasing outstanding engagement letters, board materials, and corporate records intelligently.
Compile, assemble, and track complex brokerage deposit packages, account-opening files, and ongoing KYC refreshes, directly following up with transfer agents and banking compliance desks on share issuances, DRS/DWAC movements, and restricted-to-free transfers.
Convert unorganized, rapid instructions from email, calls, and messaging applications into structured, weekly action summaries and prioritized task lists.
Manage executive calendars, schedule board alignments, and coordinate stakeholder communications seamlessly across international time zones.
Draft professional, high-level business emails, meeting agendas, comprehensive minutes, and executive summaries while maintaining version and identifier controls over corporate records.
Enforce strict confidentiality standards, processing shareholder personal data, beneficial-ownership information, and sensitive deal terms exclusively within approved systems without storing unauthorized local copies.

Requirements

What you’ll need

5+ years of dedicated experience within a transaction support, paralegal, law-firm support, corporate services, investment banking operations, or structured family-office/executive support environment.
Demonstrated history of working directly alongside lawyers, corporate finance teams, or C-suite executives.
Exceptional written capabilities characterized by the capacity to summarize highly complex financial or legal discussions into clear, bite-sized action items.
Meticulous attention to detail regarding specific entity names, numerical dates, document versions, and transactional deadlines.
Proven capacity to work autonomously with minimal supervision, remaining highly organized amidst shifting corporate priorities and fluid deal flows.

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account RecruitMyMom Website LinkedIn All Job Openings 11 - 50 employees Founded 2012 🤝 B2B 🎯 Recruiter 👥 HR Tech B2B
Recruitment
HR Tech RecruitMyMom is a specialist talent agency in South Africa focused on empowering women by providing access to skilled job opportunities. With a commitment to diversity and flexibility, the agency connects professional mothers and independent contractors with employers seeking reliable talent for both full-time and part-time positions across various industries. They offer services including background checks, psychometric testing, and access to a wide range of professions, from virtual assistants to fractional executives. Operations & Transaction Coordinator Job not on LinkedIn 🔥 0 minutes ago 🇿🇦 South Africa – Remote 💵 R40k / month ⏰ Full Time 🟡 Mid-level 🟠 Senior ⚙️ Operations Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Maintain and audit closing checklists, transaction trackers, virtual data-room indexes, and redline status tables while chasing outstanding engagement letters, board materials, and corporate records intelligently.
Compile, assemble, and track complex brokerage deposit packages, account-opening files, and ongoing KYC refreshes, directly following up with transfer agents and banking compliance desks on share issuances, DRS/DWAC movements, and restricted-to-free transfers.
Convert unorganized, rapid instructions from email, calls, and messaging applications into structured, weekly action summaries and prioritized task lists.
Manage executive calendars, schedule board alignments, and coordinate stakeholder communications seamlessly across international time zones.
Draft professional, high-level business emails, meeting agendas, comprehensive minutes, and executive summaries while maintaining version and identifier controls over corporate records.
Enforce strict confidentiality standards, processing shareholder personal data, beneficial-ownership information, and sensitive deal terms exclusively within approved systems without storing unauthorized local copies. 🎯 Requirements
5+ years of dedicated experience within a transaction support, paralegal, law-firm support, corporate services, investment banking operations, or structured family-office/executive support environment.
Demonstrated history of working directly alongside lawyers, corporate finance teams, or C-suite executives.
Exceptional written capabilities characterized by the capacity to summarize highly complex financial or legal discussions into clear, bite-sized action items.
Meticulous attention to detail regarding specific entity names, numerical dates, document versions, and transactional deadlines.
Proven capacity to work autonomously with minimal supervision, remaining highly organized amidst shifting corporate priorities and fluid deal flows. Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Healthcare Operations Assistant 🔥 40 minutes ago ReWorks Solutions 201 - 500 🎯 Recruiter 🤝 B2B Website LinkedIn All Job Openings Healthcare Operations Assistant in South Africa. Supporting administrative and operational tasks in a healthcare organization while working remotely during US hours. 🇿🇦 South Africa – Remote ⏰ Full Time 🟢 Junior 🟡 Mid-level ⚙️ Operations Lead Administration and Operations Assistant 🕒 Yesterday Remote Choice 1 - 10 🎯 Recruiter 🤝 B2B Website LinkedIn All Job Openings Lead Administration & Operations Assistant coordinating day-to-day operations and client relations in an educational context. Responsible for administrative tasks and smooth project delivery in a supportive team. 🇿🇦 South Africa – Remote ⏰ Full Time 🟠 Senior ⚙️ Operations Operations Support Coordinator, US Healthcare 🕒 2 days ago iSTA Solutions 1001 - 5000 🤝 B2B ⚕️ Healthcare Insurance ☁️ SaaS Website LinkedIn All Job Openings Operations Support Coordinator providing essential administrative support for ABA therapy services. Ensuring efficient operations and maintaining high service standards for clinicians and families. 🇿🇦 South Africa – Remote ⏰ Full Time 🟡 Mid-level 🟠 Senior ⚙️ Operations Operations Manager – Learning and Academic Systems 🕒 2 days ago Milpark School of Commerce 51 - 200 Website LinkedIn All Job Openings Operations Manager leading operational management and support of digital learning technologies in educational technology. Ensuring effective academic operations and student success in a remote setting. 🇿🇦 South Africa – Remote ⏰ Full Time 🟡 Mid-level 🟠 Senior ⚙️ Operations Client Delivery Operations 🕒 5 days ago Storyteller 11 - 50 ☁️ SaaS 📱 Media 🤝 B2B Website LinkedIn All Job Openings Client Delivery Operations teammate aiding client onboarding and configuration for a high growth B2B SaaS platform. Focusing on deliverables, team collaboration, and clearing client issues. 🇿🇦 South Africa – Remote 💵 R600k / year ⏰ Full Time 🟡 Mid-level 🟠 Senior ⚙️ Operations View More Operations Jobs 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Transaction Tracker ManagementKYC ProcessesDocument Version ControlCorporate Record MaintenanceBrokerage Deposit Package CompilationExecutive Calendar ManagementMeeting Agenda DraftingAction Item SummarizationStakeholder Communication CoordinationConfidentiality Standards Enforcement

Soft Skills

Organizational SkillsDetail OrientationAdaptabilityCommunication Skills