RecruitMyMom

Accountant

• Support the end-to-end accounts payable function, including accurately reviewing, coding, processing, and reconciling vendor invoices while efficiently resolving supplier queries.
• Oversee daily, weekly, and month-end payment activities, ensuring the seamless execution of vendor disbursements, employee expense reimbursements, and payment schedule maintenance.
• Take accountability for month-end close workflows and prepare comprehensive balance sheet and ledger reconciliation to ensure financial integrity.
• Maintain the fixed asset register, manage the accurate capitalisation of assets, and carefully track capital expenditures.
• Administer employee travel and expense claims via the corporate management platform, review and reconcile corporate credit card transactions, and monitor strict compliance with company policies.
• Provide robust operational support to various financial and systems optimisation projects as required by the global finance leadership team.

Administration

• Manage guest inquiries, booking confirmations, and pre-arrival communications via NightsBridge, Airbnb, and Booking.com.
• Provide warm, professional customer service via email and messaging apps, ensuring a premium guest experience.
• Coordinate basic website updates via Wix (updating text, direct booking information, and refreshing photos).
• Ensure online property listings are accurate, up to date, and visually appealing.
• Gather, categorise, and organise invoices, receipts, and basic farm/property documentation to support bookkeeping workflows.
• Assist the owner with day-to-day administrative tasks, schedules, and general operational support.

Hospitality PA, Property Administrator

Digital Marketing

• Audit, optimize, and manage regional website content to ensure high organic rankings for travel, tourism, and boutique accommodation keywords.
• Implement local SEO best practices to channel traffic directly into the property’s booking systems.
• Optimize copy, keyword integration, and photo layouts across major booking channels (Airbnb, Booking.com, Lekkerslaap etc.) to drive click-through and conversion rates.
• Take full ownership of Google Business profiles, actively optimizing them to dominate local search and map results.
• Track digital analytics and search performance to advise the owner on strategic growth as the portfolio scales.

SEO, Digital Marketer

Financial Planning and Analysis

• Directly manage, mentor, and drive accountability across a 3-person finance team.
• Ensure the team hits day-to-day deadlines for payment runs, cash allocations, and internal queries with a zero-error mentality.
• Take full ownership of monthly management accounts (P&L, Balance Sheet, Cash Flow) across all group entities.
• Move beyond basic reporting to deliver deep ratio analysis and marketing financial reporting (ROAS, CAC, LTV, and funnel performance).
• Maintain strict, active oversight of working capital and own daily, weekly, and monthly cash flow forecasting.
• Oversee and ensure full compliance across all UK statutory obligations, including HMRC filings, VAT returns, and Companies House requirements.
• Partner with leadership to continuously improve financial workflows, leveraging automation, systems (Xero, Asana, Slack), and AI tools.

Head of Finance

Controller

• Deliver high-quality, time-sensitive internal and external financial reporting, including intricate client-specific reporting across various jurisdictions.
• Own the end-to-end financial oversight of global program performance to ensure the absolute accuracy, completeness, and integrity of multi-entity financial data.
• Direct, mentor, and elevate the Accounts Payable, Accounts Receivable, and Global Payroll functions to ensure well-controlled, punctual execution across the distributed team.
• Establish transparent roles, performance benchmarks, and accountability frameworks to drive continuous operational improvement.
• Oversee comprehensive group tax compliance, coordinating international corporate tax and indirect tax (VAT) obligations across multiple operating entities.
• Manage strategic relationships with external tax advisors while owning cash flow forecasting and global banking relationships to maintain high financial discipline.
• Own program-level inputs into budgeting and forecasting cycles, maintaining detailed forecasts spanning international revenue streams, cost structures, and resource utilisation.
• Interrogate variances, manage financial risks, and partner with the CFO to convert operational performance into strategic group-level insights.
• Lead the continuous transformation of the global finance function, systems, and operating workflows to support a scaling enterprise.
• Serve as the functional system owner for core finance and programme management platforms, driving deep integration across Finance, HR, and project delivery systems to establish reliable, decision-ready data.

Group Financial Controller – System Implementation Specialist

Project Manager

• Take full ownership of the overarching project plan, formulating actionable implementation pathways following client and internal consultations.
• Actively manage and chase project contributors, ensuring all internal team members and external stakeholders clear deadlines and understand how their tasks impact overall project deliverables.
• Proactively identify project risks, flag bottlenecks, and report delays to leadership while formulating corrective actions.
• Partner directly with Business Consultants to ensure multi-faceted change management projects are delivered on time, within scope, and on budget.
• Review current consulting operational workflows and suggest structural changes to improve delivery efficiency and internal resource management.
• Maintain internal reporting processes, using technical tools to synthesize updates into clear, visual progress dashboards for executive review.
• Build robust working relationships with external suppliers and develop reliable talent pipelines for freelance resources.

Part-time Project Manager

• Oversee the collection, verification, and systematic filing of all tenant agreements, compliance certificates, and onboarding documentation throughout the tenancy lifecycle.
• Partner closely with UK-based letting agents to coordinate, schedule, and align property viewing times with prospective tenants.
• Act as a primary professional contact point for tenants, delivering high-level customer service and resolving documentation or scheduling queries efficiently.
• Maintain, structure, and update all electronic records and file repositories systematically within Google Drive.
• Accurately capture and input basic transactional data and administrative entries into the company's designated bookkeeping system.

Property Rental Administrator

Customer Support

• Follow up on inbound and warm sales leads and convert them into confirmed sales
• Cold calling and business development
• Engage with prospective clients to understand their needs and clearly explain the services.
• Provide professional customer support to existing clients, responding to queries via email, phone, or online platforms.
• Maintain accurate records of client interactions, sales activity, and follow-ups.
• Support onboarding of new clients by ensuring all required information and documentation is completed.
• Collaborate with internal consultants to ensure smooth handovers and ongoing client satisfaction.
• Assist with basic administrative tasks related to sales and customer support as required.

Sales and Customer Support Agent

Executive Assistant

• Act as the primary professional client contact point; manage end-to-end client on-taking workflows, process feedback from briefing documents, execute rigorous follow-ups, and coordinate strategic briefing meetings.
• Manage direct, hands-on communication with accounting partners (BDO) and other service providers to execute a tax cleanup and oversee the formal closure of dormant entities.
• Handle end-to-end incoming and outgoing invoicing, execute ongoing expense management, and collaborate with tax service providers to maintain absolute compliance.
• Source, vet, and book on-site event teams (including Makeup Artists and Videographers); source and thoroughly vet a Cape Town-based Social Media Manager possessing a specialized corporate and finance background.
• Maintain complete oversight of schedules by being systematically copied on calendars and emails; execute inbox consolidation, manage extensive office administration, and coordinate local and national travel bookings strictly aligned with the Principal's preferences.
• Oversee administrative outputs for branding initiatives, including managing print production orders and logistics with high-end suppliers (e.g., Hot Ink).

• Lead the development of medium- and long-term financial strategy
• Provide decision-ready financial insight to the Board, investors and funders
• Deliver accurate and timely group budgets, rolling forecasts, cash flow projections
• Maintain general ledger integrity, audit readiness and full statutory and tax compliance
• Actively monitor funding adequacy and liquidity across all countries and entities
• Provide leadership to a high-performing finance and data team
• Oversee major procurement commitments and financial terms in contracts

Group CFO

Administrative Assistant

• Assist with the end-to-end coordination of flights, accommodation, and transfers, including the preparation of visa invitation packs and researching cost-effective options.
• Assist with the lifecycle of financial requests within Sage, including stipends, local purchase orders, and credit card reconciliations, while ensuring strict adherence to procurement protocols.
• Maintain and optimise SharePoint repositories and trackers (stipends, travel, and payments) to ensure all data is current, accessible, and repeatable.
• Provide administrative tailwinds for in-person gatherings and retreats, coordinating with on-the-ground staff to ensure venue readiness and participant needs are met.

• Manage executive email accounts and complex calendars, ensuring a maximum two-hour turnaround time on crucial business inquiries to maximise B2B conversion rates.
• Proactively identify manual administrative bottlenecks and utilise AI tools (such as ChatGPT and Claude) to build automations, generate social media assets, and streamline operational outputs.
• Monitor team compliance with established Standard Operating Procedures (SOPs) within ClickUp, tracking project deliverables and maintaining operational momentum.
• Field initial B2B corporate inquiries manually and actively assist the founder in selecting, structuring, and implementing a formal corporate CRM system.
• Assist with the administrative, research, and logistical frameworks required to support the organisation’s ongoing market entry into the United Kingdom.
• Prepare cross-border payments, manage routine administrative records, and facilitate smooth communication with external specialised marketing and logistics agencies.

Part-time Executive Assistant

• Executive & Email Management: Manage the CEO’s inbox, schedule, and daily communications.
• Project & Task Coordination: Track active projects, monitor deliverables, and follow up with staff to ensure goals and timelines are met.
• Internal Communication: Liaise between the CEO and directors, prepare meeting agendas, capture decisions, and ensure consistent follow-through.
• Organisation & Systems: Build and maintain systems to streamline operations — including task tracking, shared drives, and workflow dashboards.
• Software & AI Integration: Quickly learn and apply new software platforms and AI productivity tools (such as Notion, ClickUp, ChatGPT, Google Workspace automations, etc.) to improve efficiency.
• Confidentiality & Professionalism: Handle sensitive communications and internal information with complete discretion and tact.

Executive Assistant – Founder/CEO

Bookkeeper

• Preparation and review of financial statements, balance sheets, and reporting
• Management of debtors, creditors, and bank statements
• Handling of month-end and year-end closing processes
• Development and implementation of internal controls
• Assistance with budget preparation and financial planning
• Balance sheet reconciliations
• Collaboration with internal and external audit processes
• Training and support of bookkeeping and administrative staff
• Strong organisational and time management skills

• This is a remote position.
• Are you a versatile digital pro who loves the energy of building something from the ground up?
• We’re looking for a proactive, high-energy Virtual Marketing Assistant to jump in and help a busy entrepreneur scale their vision, for around 10 hours per month.
• This isn't a role where you sit around waiting for a to-do list.
• We need someone who thinks like a business owner—someone who isn't afraid to take a chance, try a new strategy, and "think outside the box" to get results.
• If you’re the type of person who spots a problem and fixes it before anyone else even notices, you are exactly who we are looking for!
• Your primary focus will be bridging the gap between high-level ideas and technical execution.
• Lead the setup and ongoing maintenance of websites.
• You should be comfortable navigating platforms and ensuring the online "front door" looks professional.
• Use Canva or Photoshop (or equivalent professional suites) to create high-quality graphics for social media, marketing campaigns, and web content.
• Manage and grow online presence across various platforms, ensuring brand consistency and engagement.
• Handle essential administrative tasks with a focus on efficiency and automation.
• Take immediate ownership of new projects, including the initial build-out of new web properties and marketing funnels.