RecruitMyMom

Executive Assistant

• Manage the Founder’s inbox and calendar, ensuring all meetings, appointments, and reminders are seamlessly organised.
• Coordinate monthly invoicing by gathering necessary data from project managers, issuing invoices, and following up on outstanding payments.
• Maintain and curate the digital filing system (Google Drive), ensuring all documents are easily accessible and logically structured.
• Draft and prepare professional proposals, presentations, and general administrative documentation.
• Monitor deadlines, action lists, and renewals to ensure no critical tasks or commitments are missed.
• Provide light PA support, including managing personal appointments, coordinating school-related communications, and handling various errands.
• Facilitate weekly check-ins to review priorities and maintain momentum across all business activities.

Part-time Administrator, Personal Assistant

Business Development Rep

• Identify and research high-value prospects, sourcing accurate contact information and email addresses to build a robust business development pipeline.
• Maintain and update Hubspot with all client interactions, target lists, and lead statuses to ensure data integrity and accurate reporting.
• Proactively manage schedules and coordinate meeting requests between the consulting team and prospective clients.
• Assist in managing business development workflows and follow-ups to ensure no opportunity is missed.
• Ensure all records of client interactions are professional, detailed, and aligned with the firm’s high standards.

Business Development Coordinator

• Executive & Calendar Management across multiple projects and time horizons
• Project Coordination – track and provide updates on multiple initiatives
• Communication Management Draft and manage email correspondence
• Liaise with partners, clients, and collaborators
• Support WhatsApp group coordination and general communication flow
• Assist with content publishing (LinkedIn, Instagram, website, Substack)
• Coordinate content pipeline and scheduling
• Provide light design/admin support (Canva or similar tools advantageous)
• Invoicing and basic financial coordination
• Document preparation (presentations, proposals, summaries)
• Travel and logistics coordination as required

Part-time Virtual Assistant

Marketing

• Draft and refine comprehensive marketing proposals tailored to specific client enquiries and investment requirements.
• Design and produce professional marketing materials, including digital flyers, brochures, and mailers to support brand awareness.
• Execute email marketing campaigns, ensuring all mailers are sent accurately to targeted client lists.
• Manage incoming client interest by promptly setting up Microsoft Teams appointments for the senior team.
• Assist in maintaining the consistency of the corporate identity across all external-facing documentation.

Part-time Marketing Assistant

• Maintain and update master Excel sheets for the livestock trading side of the business.
• Accurately input data including arrival weights and dates versus exit weights and dates.
• Track specific two-month growth cycles in the spreadsheet to ensure all information is ready for the accountants.
• Handle the invoicing process by generating and sending out approximately 30 invoices per month.
• Respond to client messages via email or WhatsApp as needed to ensure smooth communication.
• Answer client calls and take messages when the farmer is unavailable.
• Maintain calendars and keep track of important bookings or livestock movement dates.

Personal Assistant

Growth Marketing

• Identify and approach educational institutions, specialist practices, and support organisations.
• Arrange and lead engaging introductory meetings and presentations.
• Contribute to the company's go-to-market strategy based on market insights.
• Run compelling in-person or online platform demonstrations.
• Support new partner organisations through sign-up and onboarding process.
• Maintain strong, ongoing relationships with institutional partners.
• Gather feedback and essential insights from the field.

Part-time Relationships and Growth Lead

Video Editor

• Edit long-form training and coaching videos for YouTube
• Create short-form vertical content for TikTok, Instagram Reels, and YouTube Shorts
• Cut, trim, and structure content for maximum engagement and retention
• Add graphics, transitions, overlays, and branded elements
• Incorporate music, sound design, and visual effects where appropriate
• Ensure consistent visual style aligned with brand guidelines
• Create accurate captions and subtitles
• Generate and deliver SRT files for all relevant content
• Ensure captions are properly synced and platform-compliant
• Format videos according to platform specifications (aspect ratio, duration, resolution)
• Apply best practices for YouTube, TikTok, and Instagram algorithms
• Create hooks and engaging openers for short-form content
• Collaborate on thumbnail concepts (YouTube)
• Work closely with the founder/coach to understand messaging and tone
• Manage multiple content pieces simultaneously while meeting deadlines
• Organise raw footage and maintain a structured file management system
• Deliver edited files in required formats within agreed turnaround times

• Develop and execute data-driven marketing growth campaigns across email (MailChimp), social media, paid advertising, and events to generate qualified leads
• Plan, set up, and optimise Google Ads and LinkedIn campaigns to drive traffic and conversions
• Conduct A/B testing and optimise ad copy, landing pages, and audience targeting
• Contribute to brand positioning and tone
• Develop and execute comprehensive brand strategies aligned with company vision and objectives
• Ensure consistent brand identity and application across all platforms
• Maintain brand guidelines and visual standards
• Develop compelling storytelling and brand communication across email campaigns, advertising, social media, and website content
• Create graphics and maintain visual consistency across platforms
• Implement SEO best practices including keyword research and content optimisation
• Strategise and implement content marketing campaigns to increase brand visibility and engagement
• Conduct market research and competitor analysis
• Identify market trends, customer needs, and opportunities for differentiation
• Monitor and analyse performance metrics to evaluate campaign effectiveness
• Manage and grow social media presence through cohesive strategy and engaging content
• Track website traffic and campaign performance using Google Analytics
• Provide data-driven recommendations to optimise ROI and marketing budgets
• Support planning and coordination of events such as webinars, product launches, and promotional campaigns

Part-time Marketing Specialist

Customer Success Manager

• Create, refine, and post high-quality content on LinkedIn and other social media platforms
• Use AI tools effectively and responsibly to support content development
• Maintain and update the CRM (HubSpot or similar), ensuring accurate lead and contact records
• Follow up telephonically with inbound leads in a professional and engaging manner
• Support basic marketing and business development activities

Marketing, CRM Support

• General administrative support and day-to-day coordination
• Diary management and scheduling
• Email and document management
• Basic marketing support (content coordination, communications, and follow-ups)
• Basic bookkeeping and record keeping
• Assisting with task tracking and keeping projects moving
• General ad hoc support as required

Part Time Personal Assistant

Financial Planning and Analysis

• Calendar Management
• Manage and maintain calendars, including scheduling meetings, appointments, and reminders
• Proactively resolve scheduling conflicts
• Email Inbox Management
• Monitor and manage the inbox, prioritising and responding to emails
• Draft and send professional correspondence on behalf of the client
• Organise emails into folders and maintain inbox efficiency
• Invoicing & Payments
• Prepare and issue monthly invoices
• Track payments and follow up on outstanding invoices when required
• Maintain accurate financial records and reports
• General Administrative Support
• Book flights, accommodation (including Airbnbs), and other travel arrangements as needed
• Assist with general administrative tasks and ad-hoc requests
• Maintain organised digital files and documentation

Financial & Admin Assistant

Sales

• Drive consistent product revenue by managing inbound demand, executing high-activity outbound campaigns, and ensuring fast, accurate order fulfillment
• Conduct outbound prospecting to schools, districts and agencies
• Execute targeted email and LinkedIn outreach campaigns
• Follow up on inbound leads and enquiries
• Schedule and lead virtual product demonstrations and webinars
• Prepare quotes and provide tailored product recommendations
• Manage opportunities, activities and notes within the CRM
• Achieve quarterly and annual product revenue targets
• Execute segmented outbound campaigns by industry or programme focus
• Manage and track all product-related leads
• Respond to inbound enquiries within 24 hours
• Convert qualified leads into quotes and confirmed orders
• Respond to product enquiries promptly and professionally
• Manage procurement lists, compliance documentation and order processing
• Prepare estimates and process customer orders
• Track deliveries and provide proactive customer updates
• Confirm delivery and gather post-sale feedback
• Develop in-depth knowledge of STEM product offerings
• Stay informed on product updates and industry trends
• Support development of product proposals
• Collaborate with Sales and Marketing on campaigns and messaging

Sales and Fulfillment Specialist

Architect

• Responsible for creating detailed architectural drawings
• Collaborating with a larger team to deliver high-quality projects
• Producing spec documents out of the 3D model

Revit Draughtsman / Architect

Digital Marketing

• Set up, manage, and optimise digital marketing campaigns (email marketing, funnels, and paid campaigns where relevant).
• Use platforms such as Flodesk and Payhip and Paystack to manage email campaigns, track results, and improve performance for better conversions.
• Provide input on creative strategy and campaign optimisation.
• Design and develop digital marketing assets, including landing pages, opt-in pages, sales pages, and other design requirements.
• Create visually compelling graphics to support marketing campaigns and brand identity.
• Monitor campaign metrics and suggest improvements to increase engagement and conversions.
• Collaborate with the client across time zones, with flexibility to occasionally work international hours (6pm-8pm SA time, once every 3-4 months).

Digital Marketing Assistant

• Own task & priority management – Track CEO commitments, organise priorities, and ensure nothing falls through the cracks
• Manage a complex, multi-time-zone calendar – Coordinate meetings while protecting focused work time
• Coordinate international travel – Flights, accommodation, logistics, and scheduling
• Prepare meeting briefs & capture action items – Ensure follow-through and accountability
• Act as communication bridge – Liaise between the CEO and team members across countries and time zones
• Manage inbox & correspondence – Triage emails, draft responses, and surface priority items
• Maintain document systems - Keep Google Drive Structured, searchable and organised
• Maintain and update a Google Sheets-based performance dashboard across all employees
• Collect performance updates from team leads on a fortnightly cadence
• Prepare CEO-ready summaries highlighting who is on track, behind, and emerging trends
• Monitor probation timelines and ensure milestone check-ins occur
• Maintain organised employee documentation (contracts, role descriptions, KPIs)
• Support recruitment by helping define roles, post job ads, screen applications, and coordinate interviews