Planned Parenthood Federation of America

Payroll

• Abortion patients are cared for at each of our health centers, and in part through the administrative, support, and other non-clinical services provided at all PPLA locations, and by all PPLA employees. Supporting these critical services is an essential job duty, and a fundamental responsibility of all employees and contractors.
• Perform daily payroll department operations including but not limited to timesheet correction communication to both employees and managers.
• Ensure accurate and timely processing of all payroll transactions.
• Assist with the reconciliation of payroll before transmission and verify confirmed reports.
• Process bi-weekly and off-cycle payroll for the agency.
• Issue manual payroll checks as needed.
• Ensures payroll issues are escalated and resolved promptly.
• Assist with monthly reconciliations, including payroll bank accounts and salary-related general ledger accounts.
• Support the Accounting Department in preparing payroll journal entries and related accruals.
• Assist with preparation of quarterly reports with the payroll vendor, including but not limited to Federal 941s for the IRS, State of California, and other state payroll reports as needed.
• Review and process employee submitted changes.
• Assist with the maintenance of finance reporting as needed. Participate in the audit of Worker’s Compensation reporting, 403(b), and 457(b) payments and recordings as required.
• Process garnishments.
• In collaboration with payroll team, support the education efforts in relation to timekeeping and payroll processing for employees and managers.
• Participate in external audit and reporting processes.
• Generate and distribute reports using payroll reporting and timekeeping systems including but not limited to labor reports as required.

Payroll Specialist

• Maintain workflow to ensure all payroll transactions are processed accurately and timely.
• Process bi-weekly and off-cycle payroll.
• Reconcile payroll prior to transmission and validate confirmed reports.
• Process manual payroll checks as required.
• Review and identify improvement opportunities for payroll policies and procedures and all related documentation.
• Update and maintain all payroll related SOPs.
• Collaborate with Finance on monthly reconciliations, including payroll bank account, accruals and salaries-related general ledger accounts.
• Ensure payroll issues are escalated and resolved appropriately.
• Audit and reconcile quarterly reports i.e. Federal 941’s for Internal Revenue Service, State of CA and other State quarterly payroll reporting.
• Reconcile the quarterly 941 filings to General Ledger.
• Review and process payroll changes submitted by employees.
• Maintain employee benefit deductions and employee garnishments.
• Develop and maintain on going payroll reports.
• Facilitate training around payroll and timesheet procedures for employees and managers.
• Participate in Year-End items including but not limited to W-2s.
• Prepare schedules and documentation for external reporting requirements.
• Partner with Benefits and Compensation Manager to review current and upcoming local, state and federals that impact payroll and reporting requirements.
• Interpret and ensure compliance with the state and federal labor laws and the Agency’s payroll policies.

Payroll Analyst

Director

• The Director of Scheduling and Advance owns the systems and frameworks that ensure the President’s time and engagements advance organizational priorities.
• This role designs and oversees scheduling intake, prioritization, and briefing processes, serving as the principal authority on scheduling decisions.
• This role requires balancing strategic foresight with precision execution, ensuring the President’s schedule maximizes impact, strengthens partnerships, and reflects the mission and values of the federation.
• Originate and manage scheduling frameworks that evaluate, prioritize, and align meeting, travel, and event requests with strategic objectives.
• Lead the day-to-day “intake” process to assess incoming scheduling requests.
• Lead external scheduling requests for the President and related logistics in collaboration with the Deputy Chief of Staff and Special Assistant, Scheduling, prioritizing strategically and aligning with organizational priorities.
• Manage the shared Presidential Affairs team calendar to ensure accuracy, timeliness, and transparency across the organization.
• Convene and lead trip planning calls with internal and external stakeholders to gather information, clarify objectives, and advise on the OOP’s role.
• Lead on all travel and trip logistics associated with the President’s schedule.
• Oversee briefing and event preparation systems to ensure accuracy, timeliness, and strategic alignment.
• Ensure the President departs and arrives to meetings on time and fully prepared with agendas, decks, and talking points, and facilitate follow-up actions after engagements.
• Develop and implement workflow processes that ensure the President’s communications are timely and strategically aligned.
• Create proactive and comprehensive action lists ensuring accurate and timely materials are provided and organized with consistent follow-up and facilitation of next steps.
• Support the President and Special Assistant on trip logistics as needed.
• Act as point of contact and liaison for scheduling priorities, conceptualizing events and meetings that support organizational and divisional goals.
• Partner with responsible teams to confirm materials (briefings, agendas, decks, etc.) are prepared and delivered in line with scheduling decisions.
• Partner across divisions to coordinate operational and strategic scheduling needs.
• Strengthen external relationships by representing the Office of the President with professionalism and credibility.
• Ensure staff traveling with the President are fully prepared with materials, event leads, and security information.
• Lead special projects and emerging scheduling priorities requiring swift, high-quality decision-making and execution.

Director, Scheduling

Risk

• Provide strategic leadership and oversight in governance excellence
• Develop governance standards and best practices
• Collaborate with national board leaders and affiliate CEOs
• Provide oversight of national board and committee work plans
• Support the Vice President of Governance in advisory roles

National Director – Governance

Research Analyst

• Provide research support for advocacy and political campaigns across departments and local Planned Parenthood organizations in order to ensure materials are accurate and strategic.
• Enable Planned Parenthood national and local organizations to better understand the rapidly-changing political landscape around abortion, and then provide research support as they leverage that understanding to win real policy victories on the federal and state level.
• Compile research on the stances and statements of elected officials and political figures around sexual and reproductive health to share with relevant staff across the organization.
• Represent the Research and Insights team at different external tables related to opposition research and build relationships with political research partners.
• Document successes of the program to share with internal and external stakeholders, including donors.
• Provide research support and fact-checking in key campaigns, including PPFA and Action Fund’s state and federal policy and issue fights, and Action Fund and PPVotes’ electoral work.
• Track in real time what political opposition, including elected officials, organizations, and candidates, is saying on issues related to sexual and reproductive health.
• Produce and maintain a trove of research for Action Fund and PPVotes on electoral races, including federal and state legislators, key nominees on the federal and state level, and state ballot initiatives.
• Compile, synthesize, and analyze public and internal polling on elected officials, candidates, and issues related to the mission of Plan

Political Research Specialist

Security Engineer

• Responsible for executing comprehensive information security risk assessments of third-party vendors engaged by PPFA, Affiliate, and Ancillary organizations.
• Evaluate vendors across multiple risk tiers to ensure they meet information security policies, HIPAA and PCI DSS requirements, and applicable regulatory standards.
• Thoughtfully analyze vendor-provided documentation, identify potential risks, collaborate with key parties, and produce detailed and accurate assessment reports.
• Manage the end-to-end TPRM process for assigned vendors including initiating communications, reviewing security documentation, identifying risks, and producing assessment reports.
• Engage with internal and external partners to facilitate information gathering, clarify responses, and resolve risks.
• Collaborate with internal stakeholders to ensure vendor assessments align with contract and compliance requirements.

Senior Specialist, Information Security – Third Party Risk

Compliance

• Provide enterprise leadership and oversight of Planned Parenthood of Michigan’s integrated Compliance, Quality Improvement, Patient Safety, Infection Prevention, Ethics, Risk Management, and Organizational Excellence programs.
• Report to the Vice President of Compliance, Quality, Excellence & Risk Management (CQERM).
• Ensure regulatory compliance, patient safety, high-quality care, ethical practice, and proactive risk reduction across all clinical and operational functions.
• Serve as HIPAA Privacy Officer and Patient Safety & Infection Prevention Officer.
• Partner with executive leadership, clinical and operational teams, and governance committees to drive a culture of accountability, transparency, safety, and continuous improvement.

Director of Compliance, Quality, Ethics and Risk Management

Art Director

• Act as a creative visionary for the PPFA, PPAF, and PP Votes brands and their various campaigns and initiatives, including health care, education, advocacy, and electoral work
• Oversee the day-to-day creative direction, quality, and execution of all creative assets
• Lead the conceptualization, development, and design of brand campaigns, advocacy initiatives, experiential activations, and evergreen content
• Serve as a lead steward of the visual brand, overseeing the application of brand guidelines, typography, color palettes, imagery, and other visual elements across all National Office communications and materials
• Provide thought partnership and creative expertise to the National Director of Creative and Video, as well as teams across the National Office
• Collaborate with the National Director of Creative and Video, and the Associate Director of Creative Operations, to set and execute shared goals, manage the departmental budget, navigate the evolving needs and priorities of the organization, identify opportunities for improvement and innovation, uplift team impact, and champion the brand
• Present and drive consensus around creative concepts, content, and distribution strategies to leadership and other stakeholders
• Recommend and oversee a diverse set of agency vendors to create and evolve integrated content and campaigns
• Promote a collaborative, diplomatic work style; facilitate solution-focused conversations amongst diverse communities and individuals
• Directly supervise Creative team members, providing creative direction, guidance, and mentorship
• Develop and/or translate creative strategy (from briefs, organizational documents, leadership conversations, and research) into actionable creative executions that promote or protect the brand, advance SRH issues, educate and engage brand supporters, and influence culture
• Serve as a Creative leader for teams across the organization and with external partners to ensure the delivery of high-quality creative that innovates, works within brand standards, and answers strategic and creative briefs
• Oversee and implement creative roadmaps and work closely with the National Director, Creative and Video to inform team growth plans, resourcing, prioritizations, and strategy
• Evolve Planned Parenthood’s visual identity and brand guidelines to meet the moment we’re in and the future we’re creating, and ensure adoption throughout the National Office
• Creative direct Brand team-lead photo shoots, and partner with the Video team on creative direction for video shoots
• Direct the execution of brand-first, impactful, and strategic creative assets, across a range of media, including digital, print, and merchandise
• Provide creative direction for designated electoral work
• Keep abreast of the latest creative trends, bringing those inspirations to the team
• Performs other duties as assigned.

Senior Creative Director

• As a part of the Advocacy and Political Law Team within the Office of the General Counsel, help administer, and coordinate advocacy and political compliance programs.
• Work directly with the Associate Director and engage stakeholders across all levels of National office.
• Help manage outside counsel responsible for performing lobbying, campaign finance, and other nonprofit compliance filings.
• Assist in project management of all federal and state lobbying and campaign finance disclosure filings.
• Collaborate with staff to develop plans to meet compliance deadlines.

Senior Specialist, Advocacy and Political Law Compliance

Vice President

• Primary responsibility for leading and managing all aspects of revenue cycle for the organization, including negotiating with payers, maintaining relationship and monitoring of third-party billing organization and EPIC hosting organization, developing and implementing revenue optimization strategies, regulatory compliance with third-party insurers, and oversight of financial counselors and patient accounts.
• Develops and maintains billing and reporting systems.
• Hires, supervises, trains and evaluates staff on the Revenue Cycle, Revenue Optimization and Financial Counselor Teams.
• Coordinates credentialing activities.

VP Revenue Cycle Optimization

Technical Project Manager

• Provide operational, administrative, and project management support for content team campaign work across C3 and C4 channels.
• Serve as a key liaison between internal departments, partners, and external vendors, ensuring smooth communication and alignment across workstreams.
• Partner with leadership to prioritize projects, clarify needs, and anticipate potential challenges or breakdowns.
• Facilitate collaboration across cross-departmental collaborators to manage campaign activities, track expenditures, and communicate updates.
• Drive cohesive, strategic storytelling across digital and social assets, campaigns, and paid tactics.
• Serve as the owner of project management systems to organize content workflows, track progress, and ensure accountability.
• Coordinate vendor relationships, including contracts, budgets, invoices, and compliance tracking.
• Prepare and manage meeting agendas, take notes, and follow up on key action items to ensure momentum and clarity.

Digital Project Manager

Operations

• The Political Operations Senior Specialist will work within the Strategic Operations team.
• Supports the External Affairs Org Unit, providing budget and contracting operational support.
• Collaborates with leaders across External Affairs, Strategic Operations, OEC, and in other departments.
• Supplies significant logistical, operations, budget, and compliance support to the PPFEDPAC and Action Fund.

Senior Specialist, Political Operations

Paralegal

• Provide legal and administrative support for a team of approximately 23 attorneys in Lit & Law
• Work closely with attorneys and colleagues from other departments
• Cite-check and copy-edit briefs and other legal documents
• Conduct legal and factual research for litigation or policy assignments
• Use G-Suite, Microsoft Office, and Adobe Acrobat software to draft, edit, and analyze documents
• Respond to requests for information from department attorneys and leadership
• Maintain case dockets and departmental resources
• Attend meetings and take notes, support onboarding of staff and interns
• Coordinate travel and meeting arrangements for attorneys
• Accompany litigation teams to trial as needed
• Perform other duties as assigned.

• The Vice President, Data Strategy, Analytics and Insights, leads a unified, enterprise-wide data strategy for the National Office, grounded in health equity, trust, and collaboration.
• The Vice President also collaborates on the selection and adoption of tools for descriptive, predictive, and prescriptive analytics, and for data visualization.
• The Vice President leads the development and execution of a multi-year data and analytics roadmap that expands, deepens, and integrates Planned Parenthood’s use of internal and external data.
• Leading a distributed, multidisciplinary team spanning advanced analytics, reporting, data science, and insights, the Vice President sets clear strategic direction and fosters a culture focused on turning data into action.
• Build and sustain internal and external partnerships that advance the organization’s analytic capabilities and mission.
• Oversee and evolve the organization’s reporting and insights portfolio to ensure relevance, timeliness, and impact.