Planned Parenthood Federation of America

Accountant

• Responsible for supporting day‑to‑day accounting operations through general ledger maintenance, account reconciliations, assistance with month‑end close processes, and preparation of audits.
• Provides support for financial reporting by ensuring the accuracy and completeness of accounting data.
• Assists the Director of Finance with financial statement preparation, audit documentation, and process improvements to promote accurate reporting and compliance with organizational policies.
• Move and validate data between purchasing, credit card, invoicing system, payroll and accounting systems.
• Onboarding vendors by collecting documentation, verifying completeness, and coordinating setup in the accounting system.
• Prepare and maintain assigned balance sheet account reconciliations (e.g., prepaid expenses, accrued liabilities, clearing accounts) with appropriate supporting documentation for review, and resolve reconciling items in a timely manner.
• Prepare routine journal entries, including accruals and reclassifications, in accordance with established schedules and accounting policies, subject to review and approval.
• Prepare schedules, reconciliations, and supporting documentation for month-end and year-end close processes.
• Identifies and documents unusual variances or discrepancies in general ledger accounts and escalate questions or exceptions for further analysis.
• Travels to health centers at least twice a year to perform physical inventory counts.
• Support the finance department in identifying and implementing improvements that promote accurate reporting and compliance with organizational policies.
• Other duties as assigned by the Director of Finance or CFO

Staff Accountant

Procurement

• Develops and executes sourcing strategies, to achieve the most effective purchasing actions and cost control
• Manages activities of the purchasing including research, evaluation, acquisition and logistics of materials, parts, supplies and printing services for the organization
• Ensures organization’s supply needs are procured at the optimal price and delivery schedule while maintaining lowest possible inventory levels
• Directs team in bid solicitation; negotiates and maintains local contracts
• Coordinates the purchase of medical and office equipment
• Provides budgetary and cost analysis to the leadership team
• Manages the purchasing department and contributes to the team effort of the organization thereby ensuring quality care and services for clients and achievement of mission goals
• Determines overall purchasing philosophy and develops sourcing strategies to achieve the most efficient and cost effective solutions for the organization
• Evaluates and analyzes vendors, products, processes and procedures to ensure cost and performance standards are achieved
• Maintains relationship with vendors and develops new sources and vendor relationships as appropriate
• Manages the end-to-end vendor lifecycle, including sourcing, negotiation, onboarding, and performance management (if necessary)
• Oversees the process for obtaining supplies, services, and equipment by directing procurement and contractual services
• Establishes maximum inventory levels and reorder quantities; reviewing supply requisitions for authorization and/or unusual usage; conferring with vendors
• Evaluates purchasing & accounts payable software to make improvements or system change recommendations
• Assists affiliate in establishing formulary and performing financial analysis by maintaining current and accurate file of contraceptive supply prices and inventory turns; monitors affiliate contraceptive usage trends; develops strategies for purchasing and inventory decisions; collaborates to formulate and administer contraceptive strategies
• Maintains quality of supplies, discussing defective or unacceptable goods, equipment with users, vendors and others; determining source of trouble; resolving disputes
• Assists VP of Finance in compliance or regulatory issues regarding purchase registration, use, and cost of special regulatory priced products
• Applies regulatory and legal requirements to the purchasing function, such as ensuring that vendors exclude debarred individuals or entities, as required under our federally funded contracts
• Prepares procurement and usage reports by collecting and analyzing cost, quality, user, vendor, and other information
• Works with various departments to procure necessary items for new locations and evaluates disposition of items in exiting locations
• Coordinates between equipment vendors, and various departments to ensure space, equipment, and delivery/pickup timing are in synch
• Coordinates with the organization’s leadership to provide products to support organization operations; serves as resource regarding inventory acquisition and management
• Handles accounts payable responsibilities for procurement in tandem with Finance

Procurement Manager

Manager

• Provide comprehensive care management to patients seeking abortion care and reproductive health services.
• Demonstrate understanding of abortion care, supporting structures, and processes.
• Assist patients with appointment scheduling across multiple locations or organizations as needed.
• Ensure timely access to services at locations aligned with patient clinical care preferences.
• Complete financial screenings and support patients in securing funding assistance.
• Work with patients to identify logistical needs that may impact access to care, including transportation, lodging, medical services, and financial support.
• Inform patients of expected costs of care, including medical services, transportation, and lodging.
• Coordinate and schedule external appointments with partner organizations and providers.
• Facilitate pre- and post-abortion visits to ensure continuity of care.
• Identify additional support needs and connect patients to appropriate internal and community-based resources.
• Identify and arrange interpretive and language services as needed.
• Advocate for patients throughout the care process to promote satisfaction, equity, and continuity of care.
• Facilitate clear and compassionate communication between patients, support persons, and healthcare providers.
• Collaborate with providers outside of PPIL to prevent unnecessary or duplicative care and reduce patient costs when appropriate.
• Proactively identify, troubleshoot, and resolve barriers to care.
• Escalate complex or high-acuity patient cases to management or providers as appropriate.
• Take initiative to support patients through challenging or time-sensitive situations.
• Collaborate closely with internal clinical and psychosocial teams to support integrated, wraparound care.
• Work with the Clinical and Psychosocial Support Department (CPSD) team to integrate navigation services with behavioral health, Bridges, GAHT, and STI/HIV prevention case management.
• Coordinate care and participate in cross-training to maximize interdepartmental coverage and continuity.
• Support team-based approaches that enhance patient experience and reduce service gaps.

Reproductive Health Case Manager

Payroll

• Oversees biweekly payroll processing and full‑cycle accounts payable to ensure accurate, timely, and compliant financial operations
• Reviews payroll for accuracy, prepares labor and payroll analytics, ensures proper expense allocation
• Reconciles 401(k) contributions and partners with HR to improve automation and maximize ADP functionality
• Ensures invoices align with contracts, maintains accurate coding and expense distributions
• Monitors vendor terms, manages AP reconciliations, supports PO tracking, and develops standard AP reporting
• Prepares cash requirement projections and ensures audit‑ready documentation

Accounts Payable, Payroll Associate Director

Learning and Development

• This individual contributor is responsible for the design, build, and maintenance of asynchronous learning programs within our Learning Management System (internal platform “PP Learn”, utilizing 360 Learning) aligned to PPFA’s leadership development framework, competency model, and enterprise-wide learning priorities.
• Serves as key partner to Director and Manager, Learning & Development.
• Works in tandem with the Sr. Specialist E-Learning in support of the organizational learning initiatives.
• Builds collaborative relationships with People & Culture Business Partners and stakeholders across the organization to support learning initiatives.
• Demonstrates a commitment to race equity and integrates equitable practices into learning design.
• Continuously maintains professional growth in instructional design, digital learning tools, and workplace learning trends.

Learning and Leadership Development Specialist

Compliance

• Coordinate the grant contracting process in collaboration with the Office of the General Counsel.
• Maintain grant files and archives and provide project management for grant administration tasks.
• Engage with stakeholders to ensure collaboration, compliance, and understanding of grant processes.
• Serve as the primary liaison for grant agreements with the Office of the General Counsel.

Senior Specialist, Grants and Compliance

Financial Planning and Analysis

• As a key contributor to the FP&A team, the Senior Analyst, Financial Planning & Analysis will provide tactical analytical support for all planning & reporting activities and be part of an ongoing initiative to build an FP&A Center of Excellence.
• The Senior Analyst, Financial Planning & Analysis, will build strong partnerships with other areas of the Finance and Accounting teams, as well as with Development, People Culture & Equity, and other subject matter experts to drive efficiencies, facilitate data-driven decision making, and add value to the FP&A Team.
• The Senior Analyst will be actively involved in the transition to best practice through the enhancement of our Adaptive Planning system.
• They will be part of a highly visible change environment and will develop world-class reporting tools, always considering new and automated ways to handle the workload.
• The Senior Analyst will be responsible for anticipating scenarios and potential requests and responding appropriately.
• Assist in the preparation of quarterly Finance Committee materials for PPFA and the Action Fund and update all supporting files, graphs, and presentations.
• Develop new ways to automate and streamline the quarterly reporting process with newly developed Adaptive capabilities.
• Ensure data integrity between Adaptive and ERP for the chart of accounts and actual transactions. Create and modify reports, manage user access, integration tasks, dimensions, sheets, and allocation tables, as well as update budget and forecast versions in our Adaptive system.
• Monitor and update forecast for organization’s KPIs and OKRs, including Functional Expense Ratio, Social Welfare Ratio, and Days Cash on Hand (DCO).
• Maintain and enhance the Workforce Planning Model, PPFA’s 5-year model, PPFA's and PPAF’s Cash-flow forecast, and add checks and controls to ensure integrity and consistency with the data before being distributed.
• Build driver-based predictive financial models in Excel and Adaptive to support scenario-planning, ad-hoc requests, and data-driven decision making for leadership and key stakeholders.
• Create dashboards and other visual analytics tools in Excel and Adaptive Planning to facilitate the messaging of dense and complex financial information.
• Actively support the yearly budget process and quarterly forecast by leveraging Adaptive Planning, as well as creating user-friendly templates and collecting feedback from stakeholders.

Senior Analyst, Financial Planning and Analysis

General Counsel

• The Associate General Counsel helps ensure that the National Office complies with a variety of applicable laws and regulations governing exempt organizations (including 501(c)(3), 501(c)(4), and 527 organizations) by efficiently and effectively providing counsel and service to internal clients in a rapidly changing environment.
• These include federal and state/local laws governing exempt organizations, including tax, campaign finance, lobbying, fundraising, and corporate governance laws.
• This position serves as one of the principal attorneys for several internal client teams, including External Affairs, Finance, and Development.
• The Associate General Counsel will also work closely with a range of clients and colleagues from across the National Office, including senior leadership, subject matter specialists, supervising attorneys, and governance experts within the Office of General Counsel.
• They will actively build collaborative partnerships that will enable the National Office to be effective, comply with relevant laws and regulations, and mitigate risk.
• In addition, the Associate General Counsel will work regularly with outside counsel and other external parties on a variety of exempt organization tax compliance, fundraising, lobbying, and campaign finance issues.
• Providing subject matter expertise and advising National Office staff on legal and regulatory requirements, including federal and state tax-exempt status, governance, charitable solicitation laws, and advocacy and political work for 501(c)(3), 501(c)(4), and 527 organizations.
• Ensure that the National Office conducts its business in compliance with all applicable laws and regulations for exempt organizations, including tax, campaign finance laws, lobbying disclosure requirements, gift and ethics rules, and fundraising.
• Educating and training National Office staff and senior leadership regarding legal risks and obligations related to the legal frameworks governing U.S. tax-exempt organizations, advocacy and campaign finance laws, communications law, and nonprofit governance.
• Collaborating with fundraising staff to ensure compliance with applicable charitable solicitation registration requirements, gift acceptance policies, and federal and state fundraising regulations.
• Advising on nonprofit accounting matters, including fund accounting principles, revenue recognition for grants and contributions, cost allocation methodologies, and the legal and tax implications of financial reporting obligations for 501(c)(3) and 501(c)(4) entities.
• Participating in the definition, assessment, and/or development of corporate policies, procedures, and programs.
• Assisting in selection, retention, management, and supervision of outside counsel, as necessary, to support the National Office’s programmatic and operational needs.
• Other matters and duties as assigned by the SVP and General Counsel and Deputy General Counsels

Associate General Counsel, Advocacy and Political Law

Vice President

• Provides strategic leadership to mass market fundraising at scale and unifies all federation-facing activities to maximize the collective fundraising potential of the organization
• Responsible for developing a cohesive strategy for affiliate engagement, fundraising, and service delivery
• Oversees the Direct Response fundraising program, a key driver of both revenue and the grassroots donor base vital to the Federation’s mission
• Provides transformative insights into direct response fundraising strategies, driving revenue growth and efficiency while testing novel approaches to enhance donor engagement and revenue streams
• Creates a compelling value proposition for collaborative fundraising and provides a roadmap for the future of federation fundraising.
• As a member of the Senior Development Leadership Team (SDLT), the SVP influences across verticals in service of a unified Development strategy and models PPFA’s In This Together values in leading the division.

Senior Vice President, Fundraising

Operations

• Provides strategic leadership for all the technical and data strategy functions that are foundational to the ability of our multi channel marketing and philanthropy functions to innovate, scale, and grow our fundraising capabilities
• Directs the creation of cutting-edge operational solutions and data-forward practices that position Development as a leader in operational excellence within and outside Planned Parenthood
• Unifies all development technical and data operations functions into a cohesive, and high-impact division that scales with the organization’s ambitions
• Provides data-strategy and analytics support to the Philanthropy and Federation Fundraising verticals, as well as the overall divisional strategy
• In collaboration with the Philanthropy and Federation verticals, leads the enterprise-wide donor data strategy, ensuring that advanced analytics and business intelligence directly inform fundraising, resource allocation, and organizational growth
• Builds a culture of exceptional service delivery to fundraising strategists within the Federation and Philanthropy verticals, to ensure the timely, accurate, and donor centric execution of our fundraising campaigns and data operations at scale within the National office and across the Federation
• As a member of the Senior Development Leadership Team (SDLT), the SVP influences strategic decisions across Development, in service of a unified Development strategy and models PPFA’s In This Together values in leading the division

Senior Vice President, Development Operations

• Establishes and executes a comprehensive clinical operations strategy aligned with organizational priorities and growth objectives.
• Provides executive leadership for all health center operations, ensuring efficient, consistent, and high-quality care delivery across sites.
• Partners with the Chief Medical Officer and Senior Leadership Team to align clinical operations with medical, legal, financial, and organizational strategies.
• Identifies emerging healthcare trends, technologies, and operational best practices to enhance organizational performance and scalability.
• Leads clinical transformation initiatives focused on healthcare delivery redesign, modernization, evidence-based practice implementation, and operational improvement to enhance patient outcomes, access, quality, and experience.
• Advances innovative and value-based health care strategies that improve organizational performance, equity, scalability, and cost-effectiveness.
• Develops and monitors key performance indicators (KPIs), dashboards, and operational metrics (e.g., productivity, quality, access, patient satisfaction).
• Provides regular operational reporting and insights to Senior leadership and the Board of Directors.
• Identifies performance gaps and implements corrective action plans to achieve clinical and operational goals.
• Ensures consistent evaluation of health center performance using industry-standard metrics (e.g., HEDIS, RVUs).
• Oversees the operational execution and compliance of grant-funded programs (e.g., Title X and other funding sources).
• Partners with Compliance and Human Resources to maintain readiness for audits, surveys, and inspections related to clinical operations.
• Provides leadership and oversight on the clinical experience to both clinical and non-clinical leaders, including Regional Directors, program leaders, and operational staff.
• Ensures all health centers operate efficiently, effectively, and in alignment with best practices.
• Works cross-functionally with IT, HR, Finance, Legal & Compliance, and other departments to support integrated operations.

Vice President of Clinical Transformation

Insurance

• Coordinates and supports initiatives for evaluating, processing, and handling health insurance applications.
• Works collaboratively with Health Center teams to identify potentially eligible uninsured or underinsured patients.
• Tracks progress of enrollments and compiles data to reflect current status.
• Serves as support for day-to-day questions and training.
• Ensures consistency across affiliates.
• Completes the full cycle of identification, enrollment, submission, and follow-up for patients eligible for government benefit programs.
• Builds and maintains positive relationships with internal and external customers.
• Participates in training to keep current on regulations and processes.

Insurance Benefit Coordinator

Director

• Provide strategic and operational leadership for all revenue cycle functions at Planned Parenthood of Maryland (PPM).
• Coordinate with PPM’s business partner(s) to ensure accurate and timely billing, collections, coding compliance, denial management, payment posting, payer contracting support, reporting, and revenue integrity functions.
• Serve as the central liaison among Finance, Health Center operations, outsourced vendors, and payer partners.
• Optimize financial performance, compliance, and continuous improvement of all revenue cycle activities.
• Direct, supervise, and evaluate billing and revenue cycle staff and vendor relationship with BetterHealth.
• Develop and maintain Epic-based reporting and dashboards to monitor key revenue cycle metrics.
• Prepare and present monthly revenue cycle performance reviews with vendor leadership.

Director of Revenue Cycle

• Focus on maximizing resources to build and deepen one-on-one relationships with PPKey’s top donors and best prospects
• Conducts face-to-face fundraising solicitations and stewardship visits with current and prospective major donors
• Drives and proactively manages the donor pipeline, making strategic decisions about moves management, including prospects, gift amounts, stewardship
• Collaborates with Vice President of Development regarding prospects, gift amounts and solicitation techniques
• Drives the relationship with PPFA Donor Intelligence Team on research requests

Director of Major Gifts

Program Manager

• Responsible for the rebuilding of the CHAT program, implementation, monitoring, and support of the CHAT Program in Chicago Public Schools (CPS), City Colleges of Chicago, and youth-serving organizations.
• Supervise a team of Specialists responsible for the implementation of school testing and follow-up procedures.
• Represent Planned Parenthood of Illinois in the CDPH/CPS/PPIL grant partnership and work effectively with key stakeholders engaged in programmatic work.
• Establish, collaborate with, and maintain effective working relationships with Chicago Public School staff, Chicago Department of Public Health staff, Planned Parenthood of Illinois Health Center staff, community members, and key partners.
• Generate and distribute data reports to both internal and external entities to monitor compliance and scope of impact.
• Foster the strategic goals of the Community Health and Equity division and support health equity in the CHAT program.