Oregon Health & Science University Foundation

Recruitment

• Manage requisition load handling a wide range of requisitions
• Conduct intakes, establish recruitment plans, coordinate advertising, screen candidates
• Work up and extend compensation offers, prepare offer letters
• Facilitate the reference check process
• Ensure a positive candidate and customer experience through effective communication
• Participate in work groups and special projects
• Monitor performance against key performance indicators

Talent Acquisition Partner

Administrative Assistant

• Phone Transfer Intake: continually receives and administers all incoming calls and inquiries about OBCC support services in a quick and accurate fashion.
• Gathers pertinent information from referral sources.
• Provides solution focused customer service.
• Coordination of Transfers: Obtains initial clinical, insurance, and demographic information.
• Navigates charting platform to utilize tools in order to find acceptable placement options.
• Continual follow up with referring and accepting locations at appropriate pre-defined intervals to help facilitate transfers.
• Documentation: documents, maintains records, evaluates, and collects statistics relating to transfers, assessments, and patient needs.
• Program & Team support: Attends department, facility, and staff meetings, trainings, and development activities.
• Participates in program planning and development.
• Maintains commitment to personal and professional development and continuing education by attending all mandatory in-services offered since last review.
• Conducts self in a manner which reflects the mission of Oregon Health & Sciences University.
• Continuous Improvement: Continuous evaluation and development of program tools to ensure most accurate information is available and peak program optimization achieved.
• Supports leadership in feedback to both referent and accepting hospitals on processes, communication, and interpersonal interactions.

Administrative Coordinator

Risk

• Assist with execution of data governance processes in support of key projects and programs
• Provide general administrative support for the Data Governance Program
• Review and approve catalog submissions
• Assist other staff in the application of cataloging standards
• Assist with catalog audits and content review
• Apply templates to existing documents and presentations
• Attend weekly Data Governance Office meetings
• Other duties as assigned

Data Governance Student Worker

Financial Planning and Analysis

• Financial analysis, variance analysis, budgeting/planning – monthly data entry and variance analysis to budget, prepare annual budgets, and review/analyze financial data sets.
• Financial Transactions/Reports/Proformas – submit a variety of invoices to outside institutions, prepare Jes and LD, reimbursements, requisition preparation, educate and assist programs in building of proformas. Apply GAAP.
• Data Queries and compliance – Run ad hoc queries to analyze financial data. Ensure compliance with OHSU policies, as well as external policies.
• Policies/Processes – develop policies and procedures, provide recommendations for improvements, and propose necessary changes/problem solve.
• Other duties as assigned.

Finance and Accounting Analyst 2

Administration

• Independently manage, analyze, draft, negotiate and execute sponsored project agreements funded by industry partners including material transfer agreements, data use agreements, incoming and outgoing subcontracts, and standard industry research agreements.
• Negotiate contract terms, incorporate appropriate terms, and work with contracting parties to ensure University and sponsor requirements are met while mitigating risk and protecting intellectual property.
• Consult and collaborate with CRSO, Collaborations and Entrepreneurship, OHSU Legal, Risk Management, ORIO, funders, sponsors, principal investigators and departments as appropriate.
• Ensure contract payment schedules, budgets, reporting requirements, termination schedules, and deliverable schedules are complete and compatible with OHSU policy.
• Verify necessary internal prior approvals, compliance requirements and documentation of subcontract institutions.
• Provide superior customer service to internal and external contacts and serve as subject matter expert across the Institution.
• Develop and maintain partnerships with IRB, CRSO, and other internal offices; participate as a team member assisting others and sharing information.
• Participate in training initiatives for departmental staff and stakeholders and contribute to policies, guidance, and practices to ensure compliance.
• Maintain expertise with OHSU, RDA, CRSO, ORIO and OPAM policies and procedures and proficiency with University information systems.
• Assist in identification, evaluation and development of more efficient and cost-effective processes; participate in quality initiatives and other duties as assigned.

Industry Research Agreements Administrator

• Review accounts, perform high level expenditure review, create, approve and submit interim invoices ensuring contract and policy compliance.
• Research and correct posting errors; prepare pre-approved batches or adjusting journal entries.
• Ensure accurate recovery of F&A and complete ad hoc reports related to billing and account status.
• Review and approve OHSU forms/invoices and identify potential cost transfers, alert Post-award Analyst.
• Analyze newly executed subaward agreements; set up agreements in Oracle and resolve terms & conditions issues.
• Input subaward invoice data into Oracle; generate and send activity report summaries and follow up as required.
• Review subrecipient invoices for accuracy and authorization; investigate and follow-up via data queries.
• Reconcile final invoices to subaward module and OGA; reconcile OGA accounting with subrecipients’ accounting.
• Set up POs accounting for previous expenditures and indirect cost rates; maintain electronic files and OGA comments.
• Monitor open accounts receivable, resolve payments, contact agencies, and work with departments to facilitate prompt payment.
• Create and present monthly outstanding AR reports and recommend write-offs or process improvements to leadership.
• Research, analyze, interpret and apply federal, non-federal, institutional and award specific policies; assess risk and ensure audit standards.
• Provide superior customer service and maintain expertise in university research administration practices.
• Meet established productivity goals and perform other duties as assigned.

Billing A/R Coordinator, Administrative Coordinator

Manager

• Provide managerial and leadership functions within a patient environment as Assistant Nurse Manager (ANM)
• Function primarily on evening and nightshift hours to provide operational oversight, consistency and continuity
• Partner with the interdisciplinary care team to ensure delivery of safe, quality patient care and compliance with regulatory standards
• Perform evaluations, employee mentoring, coaching, and performance management
• Implement quality and safety initiatives and engage in process improvement
• Ensure adherence to bargaining unit agreements and human resource management
• Create and sustain a patient care environment that supports a safe, knowledgeable, compassionate, productive, and engaged staff
• Maintain clinical competency in acute care nursing and provide occasional nursing responsibilities to support daily operations
• Responsible for operational, quality, human resources, financial, strategic and clinical management of the Pediatric Intermediate Care and Pediatric Float Pool under direction of the Intermediate Care Nurse Manager
• Participate in projects and improvement initiatives in alignment with the OHSU Tier one priorities and Strategic Plan
• Work cooperatively and supportively with all staff and interdisciplinary team members to provide patient satisfaction and high quality, safe care of patients
• Provide occasional direct nursing care and support daily operations as needed

Assistant Nurse Manager, Pediatric Intermediate Care Unit / Pediatric Float Pool

Business Analyst

• Primary responsibility for the integration, support and enhancement of systems and tools within Unified Communications.
• Analyze existing applications, systems, processes, and workflows for simplification or enhancement.
• Design, develop, and document modifications to existing systems, applications, workflows or processes.
• Assist in development and design of system or workflow interfaces.
• Develop test plans and conduct testing.
• Develop and complete implementation plans.
• Provide consultation to others.
• Participate in determining requirements for existing and new systems or applications and evaluating vendors and responses.
• Assume project management responsibilities for small projects or sub-projects within a larger project as assigned.
• Back up to Unified Communication Sr. Systems/Application Analysts as needed.
• Act as primary point of contact for vendors who support or provide Unified Communication systems and applications.
• Document issues, plans, action items with appropriate follow-up and/or scheduling of meetings.
• Assist with negotiation and/or renegotiation of contracts.
• Analyze spend rates, assist with budgeting and forecasting, ensure vendor billing matches contracts.
• Continued Professional Development.
• Other duties as assigned.

Unified Communications Business Analyst, Systems/Application Analyst

• Provide clinical management of patients in both inpatient and outpatient settings, including comprehensive care from admission to discharge.
• Provide day to day management and supervision of APP personnel, onboarding, scheduling, and personnel issue resolution; escalate to leadership as appropriate.
• Provide 7-day/week inpatient coverage and ambulatory clinic coverage; rounding with faculty and developing/implementing patient care plans and protocols.
• Perform neurosurgical procedures according to protocol and competency training; respond to urgent clinical situations including situational resuscitation and emergency treatment.
• Coordinate with interdisciplinary teams and external providers to ensure streamlined patient-centered care and triage patient calls/messages (MyChart).
• Contribute to patient and family education and development/presentation of educational materials.
• Participate in program development, quality improvement initiatives, teaching of medical students/house staff/nurses, and accreditation/compliance efforts.
• Assist with recruitment by reviewing CVs, initial candidate assessment, and hiring strategy input; assist in annual reviews and continuing education standards for APPs.
• Represent APPs on department and institutional work groups and committees and work on value stream efforts for high quality, cost-efficient patient management.

Neurological Surgery Advanced Practice Provider – Manager and Clinician

Events

• Develop, implement, and manage a system-wide Workplace Violence Prevention (WPVP) program in compliance with federal and state regulations
• Lead development, integration, and regular review of organizational policies, reporting protocols, response workflows, and emergency procedures
• Plan and lead routine, data-informed risk assessments across diverse clinical and non-clinical environments
• Direct responses to incidents of workplace violence, including triage, multidisciplinary investigations, follow-up interventions, and documentation
• Collaborate with Public Safety, Nursing, Legal, HR, Behavioral Health, labor unions, and other stakeholders to manage high-risk or escalating situations
• Serve as the primary organizational liaison for all WPVP efforts and build strategic relationships with operational leaders, union representatives, ERGs, and external partners
• Oversee system-wide implementation of workplace violence prevention training, supervise the Injury Prevention Specialist Trainer, and manage training records and learning management systems
• Maintain secure, confidential records to support trend analysis and compliance
• Provide strategic oversight and guidance to the workplace violence committee and communicate program goals, policies, metrics, and results

Workplace Violence Prevention Program Manager

Human Resources

• Lead a team of ACC Partners, Senior Partners, and Associate Partners and oversee key ACC projects
• Provide expert guidance on a wide range of employee and labor relations matters, including misconduct, drug diversion, impairment, policy and contract violations, performance management, social media concerns, leave and FLSA issues, grievances, ethical issues, and workplace violence
• Act as strategic consultant and collaborator across HR functions (HR Business Partners, Labor Relations, HR Service Center)
• Promote a values-driven culture by ensuring consistent interpretation and application of HR policies, procedures, and employee relations practices
• Apply a diversity, equity, and inclusion lens to identify trends and design targeted interventions
• Review and approve trainings recommended to the director and learning and development
• Provide strategic guidance and performance management for ACC team members, including case assignments and approvals for complex actions (terminations, skipping discipline levels, last chance agreements)
• Review summaries of findings for high-profile and large-scale investigations and monitor departmental caseloads and trends
• Identify and address education needs; develop, manage, educate on, and refine processes and procedures
• Serve as a subject matter expert and resource for ACC and OHSU leadership; provide regular feedback and lead change initiatives
• Analyze ACC performance data and case trends; recommend system, tool, and educational enhancements
• Review OCIC investigation findings to ensure disciplinary decisions are consistent and fair
• Lead resolution of complex and sensitive employee and labor relations matters and conduct investigations involving senior leadership
• Collaborate with HR, Labor Relations, Legal, OCIC, Integrity, and Public Safety for comprehensive case resolution
• Oversee ACC-led projects such as annual renewals, reductions in force, union notices, SOP development, and co-chair the HR Policy Committee

Employee Relations Manager

Business Intelligence Developer

• Under mentorship of senior team members, gather requirements and acquire business process knowledge to translate the data needs of the customer.
• Design, develop, and maintain a variety of business intelligence solutions for analyzing, reporting, and providing access to university consumers.
• Provide training/mentor assistance to lower-level analysts.
• Solution Development, Testing, and Training including Cognos Analytics and Power BI.
• Identify opportunities for leveraging existing reporting assets to meet business requirements.
• Work closely with other OHSU IT staff to meet expectations for design reviews and coding standards.
• Provide issue resolution during Quality Assurance / User testing.
• Troubleshoot and analyze data processing failures and data issues.
• Work through established processes to resolve system or data problems and communicate updates and status to affected groups.
• Recommend changes to data models and metadata models to improve existing structures and code to increase performance, reliability, and efficiency.
• Provide technical expertise departmental analysts and clinical customers to improve user experience.
• Request migration of solution object through the SDLC process and validate and test with the customer to get sign-off.
• Provide training as necessary to the customer of the new report solution.
• Business Analysis: Data analysis, interpretation, and profiling of source data to identify source tables, data definitions and business rules.
• Create clear, concise, and comprehensive documentation, including Business Requirements Documents (BRDs), use case documentation, user stories, process maps, and other project artifacts.
• Production Support: Respond to requests from Healthcare customers, fix issues or apply enhancements to existing production reports, perform high level data analysis, coordinate solution with other groups, and coordinate migration of changed report objects.
• Other duties as assigned.

Business Intelligence Analyst – Systems/Applications Analyst

• Solution Development, Testing, and Training: Microsoft Azure: PowerBI. Business Objects: BOBJ Universes, Web Intelligence and Crystal Reports. Epic Clarity and Caboodle data models. Epic: Reporting Workbench reports & templates, Radar dashboards, SlicerDicer analyses, Analytic Registries Column Editor, PAF creation, CER rules.
• Identify opportunities for leveraging existing reporting assets to meet business requirements.
• Work closely with other OHSU IT staff to meet expectations for design reviews and coding standards.
• Provide issue resolution during Quality Assurance / User testing.
• Troubleshoot and analyze data processing failures and data issues using Chart review, Record Viewer, Clarity Data dictionary, and Caboodle Data Dictionary.
• Work through established processes to resolve system or data problems, and communicate updates and status to affected groups.
• Recommend changes to data models and metadata models to improve existing structures and code to increase performance, reliability, and efficiency.
• Provide technical expertise to departmental staff and customers to improve user experience.
• Facilitate the implementation and migration of the solution objects into production.
• Validating and testing with the customer as frequently as necessary to get sign-off that the solution meets the requirements.
• Provide training as necessary to the customer of the new report solution.
• Business Analysis: Data analysis and profiling of source data to identify source tables, data definitions and business rules. Solution design.
• Leverage Epic Userweb, Epic hosted foundation, and TS support to leverage Epic foundation and Epic integrated solutions when possible.
• Production Support and Continuous Improvement: Communication with the customer to get clarification on support needs. Perform high level data analysis and initial sizing of the work to be done.
• Facilitate and coordinate the solution with other groups, e.g. Workflow, BIAA and other IT groups, as needed.
• Design, develop and test the solution. Work with the Customer to validate the solution and close the Ticket. Coordinate the migration of the changed report objects. Continually work to improve existing processes and daily work. Identify improvement opportunities for department or system. Facilitate the prioritization of improvement opportunities with organizational leadership.
• Project Management, Tool Leadership, and Mentorship: Primary representation for Clinical BI in division level projects; will include impact analysis of Clinical BI stewarded content, the development of a mitigation plan, assignment and/or ownership of project tasks, oversight of project task executions, status reporting to leadership.
• Leading the creation, maintenance, and improvement of standard work and process documentation. This includes all reference documentation categorized as a responsibility of a BIAA analyst in the BIAA RACI Matrix. This documentation will serve as the knowledgebase for all junior staff.
• Expert level understanding of BIAA toolset, serving as the go-to technical expert in an ETL or BI application. Mentorship of junior staff for process, clinical subject matter, and department tools.
• Other duties as assigned.

Business Intelligence Analyst / Senior System Application Analyst

• This is a remote position!
• The Nurse Manager (NM) is a Registered Nurse (RN) who is responsible for upholding excellence in the provision of Utilization Management (UM) Services through the implementation of the Profession Practice Model and UM regulatory standards.
• The NM is responsible for operational, human resources, quality, and financial management of UM responsibilities of OHSU Health.
• The NM is responsible for ensuring cost effective and quality patient care by appropriate utilization of resources and works with the interdisciplinary team to translate and implement organizational and division UM priorities into the unit’s operations.
• This includes managing programs for appropriate admissions, concurrent and retrospective review of care, compliance activities, denials/appeals management, and consultation of UM decisions and notification.
• The NM ensures a patient care environment that supports a safe, knowledgeable, compassionate, productive, with engaged staff in a remote setting.
• The NM partners with the interdisciplinary care team to ensure the delivery of safe, quality patient care and compliance with administrative, regulatory and clinical policies and procedures.
• The NM implements UM process improvement initiatives, ensures adherence to hospital and clinical standards of performance, bargaining unit agreements and human resource management.
• The NM collaborates with partner hospitals to provide UM services to those partner hospitals.

Nurse Manager, Utilization Management

Full-stack Engineer

• The mission of the Information Technology Group (ITG) is to develop, implement and maintain technology-enabled services and solutions enabling OHSU to effectively manage information
• This advanced role leads architecture, design, and implementation of complex enterprise software systems, ensuring scalability and efficiency
• Responsibilities include system analysis and design, technical leadership, development and support, and integration across internal and external systems using REST, SOAP, HL7, and EDI