LUXASIA

Supply Chain

• Assist in Article Master setup and maintenance in the system, ensuring accuracy and completeness of product data
• Support data validation, clean-up, and reporting using Microsoft Excel
• Prepare, update, and maintain SOP documents (Standard Operating Procedures)
• Participate in process reviews and improvement initiatives to enhance efficiency and data accuracy
• Coordinate with cross-functional teams to gather and verify required information

Supply Chain Intern

Accounts Receivable

• Support the Superior preparing billing process (preparation of billing, tax invoice, filing)
• Credit management control, follow up on credit block orders and liaise with related PIC
• Maintain Customer Master Data (creation new customer, increase credit limit, update customer information, change TOP, etc)
• Monthly Ageing/overdue report analysis (comments) and highlight risks
• Prepare sales reconciliation
• Support the Superior to prepare tax declaration and tax reconciliation
• Support the Superior prepare monthly closing schedule
• Support in statutory audit and tax preparation and enquires
• Ensure compliance with internal controls
• Support ad-hoc improvement projects

Account Receivable

Ecommerce

• To work as a Business Analyst to gain in-depth understanding of business processes and define the use cases / user stories for applications.
• To develop highly available business reports, dashboards using excel/PowerBI/Tableau
• To report to the Platform owner and collaborate closely with business units and other IT teams
• Understand the requirements of stakeholders and map them with the data sources/data warehouse, perform business analysis and data queries using appropriate tools
• Work closely with internal stakeholders such as business teams, engineering teams, and partner teams and align them with respect to your focus area
• Execute analytical projects and understanding of analytical methods

Business Analyst – E-Commerce

• Provide full personal assistant to the COO, CBO, and CFO; act as the primary point of contact for internal and external stakeholders.
• Manage calendars, appointments, meetings, and travel arrangements, including itineraries, logistics, and follow-ups.
• Prepare and coordinate meetings, events, ad hoc assignments
• Handle executive correspondence, reports, presentations, reimbursement, approvals, documentations, and confidential communications with discretion and accuracy.
• Coordinate internal communications, employee engagement initiatives, and office events as required
• Support office and finance administrative tasks such as PO creation, reporting, equipment procurement, etc.

Personal Assistant, eCommerce

Project Manager

• Assist Visual Merchandising Team
• Support the team in daily tasks.
• Assist in coordinating the various work requirements and tracking timelines of project.
• Coordination with Internal, Vendors and The mall

Visual Merchandising, Project Coordinator Intern

Controller

• Prepare timely and accurate management reports with clear financial and business insights.
• Manage provisions, accruals, and forecasting cycles (R1, R2, B20, Forecast) together with Brand Managers.
• Review expenses against budget and challenge cost necessity as part of budget control.
• Support brands in performance analysis, forecasts, and financial decision-making.
• Ensure compliance with company SOPs (Purchase, T&E, Sales Return, Retail SOP, ERICA).
• Perform key finance control activities including COGS reconciliation, POSM reporting, and CAPEX monitoring.
• Maintain accurate Fixed Asset records and propose write-offs for idle or obsolete assets.
• Coordinate and monitor cycle count and full stock take at boutiques.
• Prepare and review inventory and performance analysis by door, channel, or key business area.
• Ensure timely reconciliation of consignment sales, bazaar activities, open PO, pending invoices, and pricing (periodic).
• Act as a finance business partner to brands and internal stakeholders with responsive and solution-oriented support.
• Lead or support audit, retail compliance, standardization, and process improvement projects.
• Support new store/door openings and ad-hoc initiatives as required.

Business Controller

Chief Marketing Officer

• Develop and execute purposeful 360 marketing plans to increase brand awareness, acquire new customers and retain existing shoppers, to drive business growth across all available points of sale.
• Social media content ideation and creation through basic photography and editing.
• Manage given Advertising & Promotion budget and manage ROI tracking.
• Work with internal stakeholders and own end-to-end monthly campaign coordination and execution.
• Ensure VM changes are executed on a timely manner for new launches.
• Leverage marketing tools and platforms available like social media, ecommerce and CRM, to drive continuous brand activities and updates.
• Execute public relations-related tasks such as seeding, identifying and maintaining relationships with a curated list of media partners, influencers, and key opinion leaders.
• End-to-end planning, execution and coordination of:
• - Exciting off-site brand-building events like launch events for media.
• - Engaging in-store shopping activations for consumers and VIPs.
• - Pop-ups within malls for incremental sales, prospecting and awareness.
• Work collaboratively with internal and external stakeholders such as retailers and source strategic partners to push the boundaries to create new and exciting brand experiences.
• Identify marketing opportunities and foster strategic partnerships with malls, partners and retailers; to constantly reach out to new potential customers.
• Constant market research against industry experts and competitors to analyse trends and identify opportunities for growth.
• Review and analyse all marketing activities and objectives through various monthly reports that will be presented to internal and external stakeholders.
• Analyse sales trends with Marketing Manager and Business Manager, to plan and execute a series of activities and in-store promotions to drive sales.
• Work closely with internal and external stakeholders like vendors to coordinate and execute necessary small and large-scale VM changes, or request repair and maintenance services for existing fixtures.
• Support with contractor and agency management such as briefing, getting quotations, on specific brand needs, then follow up on with execution of the project.
• Manage library of assets to ensure all campaign visuals, marketing guides and necessary information are downloaded and updated on time.
• Manage product launches across multiple eCommerce touchpoints where necessary.
• Manage sample and tester stocks for loans, photoshoot, events, gifting and other uses.
• Raise PO and process invoices for marketing-related A&P spend.

Marketing Executive, Escentials

Manager

• Leads the Accounts 'strategy and development of LUXASIA Brands in the Department Stores and Chain Stores. This includes managing key accounts, partnering with business managers to arrive at solid trade marketing strategies and plans, defining strategic brand and SKU assortment as well as appropriate planogram and merchandising to have a strong representation in these strategic beauty channels.
• Negotiates for trade margins and rent ensuring that all components of the value chain are maximized
• Prepares bottom-up sales forecast as input to Annual Budget Planning
• Co-champions monthly S&M meetings and cycle meetings to align the sales organization on objectives, strategies, and plans
• Delivers the monthly quota for the channel and ensures appropriate allocation of quota to direct reports and frontliners.
• Conducts a monthly business review of respective channels and develops the recommended action plans as needed to ensure our brands win in the channel
• Champions healthy Customer P&Ls and identifies the right investment model for the channel
• Ensures flawless execution at point of sale in the department store and chain store channel
• Provides timely feedback on developments in the channel as well as competitor initiatives
• Work closely with product marketing team and business partners to manage channel marketing activities from planning to execution.
• Keep track of sell-through to ensure higher accuracy in sales forecast

Key Accounts Manager

Compliance

• Support regulatory activities for luxury beauty brands across skincare, makeup, fragrance, and haircare categories.
• Assist in the end-to-end product registration process, including preparing dossiers, submitting product registrations to BPOM, reviewing product labeling and claims, maintaining existing registration numbers, and supporting adverse event reporting.
• Perform hands-on administrative and operational regulatory tasks, including data entry, document checking, tracking submission status, and ensuring accuracy and completeness of regulatory documents.
• Maintain and regularly update internal regulatory databases, trackers, and documentation, ensuring all records are well-organized and up to date.
• Liaise with internal cross-functional teams (Brand, Marketing, Supply Chain) to support regulatory compliance throughout the product lifecycle.
• Assist in communication and coordination with BPOM for consultations, submissions, and follow-ups.
• Monitor and summarize updates on Indonesian cosmetic regulations and guidelines, and support the team in ensuring ongoing compliance.
• Support repetitive yet critical regulatory processes with high attention to detail, speed, and accuracy.
• Assist in ad-hoc regulatory tasks and projects as required by the team.

Regulatory Intern

• To support the Manager in managing and co-ordinating the activities of our supply chain and its partners, optimising the Company’s efficiency and working capital whilst maintaining the service levels demanded by our customers.
• - Drive monthly S&OP and forecast meetings with cross-functional stakeholders.
• - Develop 12-month rolling demand forecast, incorporating market intelligence (promotions, phase in/phase out, new launches, discontinuations) from Sales and Marketing teams. Challenge the forecast as needed.
• - Translate demand plan into supply plan for order placement to principals.
• - Balance demand and supply needs of omni-channels, facilitate product allocation or product rebalancing as and when required.
• - Reconcile supply plan to demand plan to mitigate shortfalls and excess stocks situations for new launches, production related shortages or unforecasted demand spikes.
• - Analyse and highlight business risk and opportunity to stakeholders and jointly propose appropriate mitigation plans.
• - Conduct historical sales analysis and data cleansing to build statistical baseline forecast.
• - Develop and prepare monthly forecasting files, S&OP and KPI reports.
• - Participate in demand & supply planning projects.

Demand Planner

Accounts Payable

• Verify the completeness of the invoice.
• Determine the applicable WHT rate. Write it down the WHT code on the invoice as a guide for COE when posting the invoice.
• Distribute the invoices to brand admins for scanning and uploading to Esker.
• Summarize all invoice distributions, including the vendor receipt date, the date sent to the brand, and the date returned from the brand.
• Consolidate the review results from the brands into one report at the end of the month.
• Monitor the approval process for advance/urgent/deposit payments.
• Follow the process until the payment is released by the bank and ensure COE provides the payment proof to the brand.
• Follow up the document’s settlements, AP posting and clearing for the Advance/Urgent/Deposit Payment.
• Collect all hardcopy invoices to be processed for payment.
• Complete the payment file with the applicable tax codes and Syrus code.
• Extract the AP Aging report from SAP, review the accuracy of the captured data, and ensure all necessary clearing items have been fully resolved.
• Perform reconciliation between GL payable tax and payment records.
• Work with the brand team on tax reconciliation for product seeding, including influencer names involved in seeding.
• Create billing IDs for payments.
• Perform clearing for WHT payments.
• Upload COR & DGT to the Tax Portal.
• Compare the received tax invoice documents with the prepopulated tax invoices in CORETAX and validate the received tax invoices.
• Input VAT to CORETAX.
• Post for VAT on services (PPNJLN).
• Create billing ID.
• Perform clearing for VAT.
• Perform postings for GL-related transactions (e.g., auto debits from telco, intercompany transfers, loans, and bank charges).
• Prepare the bank reconciliation report.
• Work closely with COE and follow up on the postings that need to be completed by COE.
• Prepare and obtain approval for all underlying documents that need to be submitted to the bank (SiModis/Declaration Letter).
• Upload all underlying documents to HSBCNet and send the hardcopy to bank.
• Conduct a call back to the vendor, complete the callback form, and provide it to the brand for uploading to Esker.
• Perform preliminary check for new vendor before registering to esker.

Account Payable

Brand Manager

• Work closely with Brand Manager/ Business Manager to develop annual marketing calendar with full marketing activities and budget spend
• Plan and coordinate with Marketing team to execute marketing activities: product launches, events, outpost animation, in-store animation,…
• Liaise with principal for execution of branding/ marketing activities.
• Assist on monthly budget tracking
• Ensure and maximize monthly product exposure on both digital & print media channel
• Prepare monthly in-store promotion scheme and coordinate with MKT & Retail Ops for execution to make sure that every counter understand well and have enough stocks to apply the promotion.
• Apply for promotion license & communicate with retailers about the program
• Prepare monthly marketing activities report.
• Follow and execute visual merchandising guidelines from principals at all counters to make sure that all visuals are all in usage right
• Prepare for new counter set up (if any)
• Accountable for brands’ inventory levels, stock forecasting for existing & new products, stock management to ensure all POS are well stocked, no potential loss of sales and maintain healthy inventory turnover ratio
• Complete all necessary reports timely.
• Assist logistic team in custom clearance process by providing related documents.
• Take lead in prepare legal documents for product notification
• Work with local suppliers to produce POSM: blotter card, paper bag, voucher
• Arrange all payment requests for brand spending

Assistant Brand Manager

• - Planning, conducting directly or through agency, monitoring and evaluating digital advertising campaigns.
• - Coordinating with the brand department to propose and implement a digital campaign.
• - Monitoring market trends, research customer’s behavior on online & mobile in order to adjust the plan.
• - Contributing creative ideas, online marketing plans.
• - Searching and refining information, editing articles related to fragrances, cosmetics, trends and events.
• - Researching competitors & market from online channels.
• - Analyzing and reporting on online marketing effectiveness.
• - Preparing, planning for new product launches, press conferences, sales programs.
• - Searching, working and negotiating with appropriate partners to ensure budget and quality for events.
• - Checking the quality of the finished product before and on the day of the event to ensure that all equipment and shelves meet the standards.
• - To in-charge project related to VM and Counters.
• - Develop strategies to find external customer databases from partners to extend current customer base.
• - Coordinate with all departments to ensure its effectiveness and maximizing outcome.
• - Find new business development opportunities for company including corporate partnership & sponsorships.
• - Creating, updating content, posting articles (images, videos, status, notes, etc) for fanpage and other online marketing tools.
• - Contacting KOLs, Beauty Blogger and Press for new product launch events.
• - Deploying other tasks assigned from direct manager.
• - Managing the budget of the channels as planned.
• - Learning and assisting line manager to build forecast, follow stock management.
• - Based on the above tasks, build a daily, weekly, detailed task table.

Marketing Executive

Marketing

• Plan, develop, and implement market-specific marketing strategies aligned with global brand objectives
• Build, manage, and monitor the marketing budget on a quarterly and annual basis, ensuring effective allocation of resources
• Demonstrate strong understanding of brand principles and consistently communicate brand values to all clients and retailers
• Work closely with regional, in-house, and external creative agencies to develop and execute marketing campaigns aligned with brand values
• Coordinate with cross-functional teams on planning, budgeting, and implementation of events, PR, and media activities
• Manage brand and PR events to build strong brand awareness, visibility, and positive business impact, contributing to market share growth
• Build and maintain strong relationships with Key Opinion Leaders (KOLs), media, and relevant stakeholders
• Develop and execute marketing campaigns across social media platforms in line with brand strategy
• Analyze campaign performance, summarize key metrics, and deliver actionable insights through internal marketing reports
• Stay up to date with PR, digital, and social media trends, proactively identifying opportunities to drive brand growth
• Manage A&P budgets with clear investment plans, defined KPIs, and ROI measurement
• Evaluate campaign effectiveness using both quantitative and qualitative insights
• Provide regular performance updates and recommendations to optimize future initiatives

Marketing Manager

Human Resources

• Lead and support the planning, coordination, and execution of internal employee engagement initiatives and company-wide events, ensuring strong alignment with LUXASIA Values and culture (e.g. Buka Puasa, Halloween, New Year Party).
• Drive employer branding projects by managing content calendars and social media posting—starting from ideation, storyline development, copywriting, visual briefing, and execution.
• Conduct analysis of content performance and post-event evaluations to identify insights, trends, and areas for improvement—propose actionable recommendations.
• Support employees and internal stakeholders with administrative needs including travel arrangements (air tickets and hotel bookings), per diem claims, and document filing.
• Assist day-to-day operational requirements, including vendor sourcing and management for food & beverages, training programs, office supplies, and negotiating pricing where needed.
• Participate in onboarding activities and help curate a memorable employee journey.
• Perform any ad-hoc tasks required to support daily operations and contribute to LUXASIA’s collective KPI within the Talent & Excitement Division.