Latham & Watkins

Attorney

• Supporting summer associates and first-through fourth-year attorneys with a variety of administrative responsibilities
• Daily time entry, expense reimbursement, calendaring and scheduling, managing/editing documents, and travel arrangements
• Proactively learning internal systems and processes to find innovative solutions to problems and requests
• Preserving the confidentiality of ours and our clients’ protected information
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

Attorney Support Assistant

Risk

• Identifying opportunities to enhance the Information Governance program by utilizing a thorough understanding of information management, security, and privacy principles
• Consulting firm personnel on the appropriate locations where data should be stored; acting as a resource regarding various information governance questions for staff, lawyers, and other users, and providing instruction and training as needed
• Coordinating and performing all aspects of all Information Governance processes including file intakes, releases, destructions, and data access procedures for the office, ensuring compliance with firm policies, and ensuring completion of the relevant process
• Coordinating the execution of and ensuring compliance with records retention procedures, ascertaining which files are subject to retention, and maintaining meticulous records regarding file disposition
• Organizing boxes, following offsite storage procedures, and preparing files both physically and within the records management system and other databases
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

Senior Information Governance Analyst

• Conducting extensive new client research to identify related entities and relationships with firm lawyers by interrogating data from internal systems and external search databases, as well as internet searches and other sources where needed, in order to make a sound assessment of which parties to include
• Managing ad-hoc credit questions, report queries, and general proliferation and origination credit requests according to the firm’s credit policies
• Preparing client and attorney lists for partner Parallel O credit submissions by investigating client financial history and lawyer statuses to determine and justify relevance
• Utilizing knowledge of partner Brown Book metrics to advise on credit Key Performance Indicators (KPIs)
• Supporting Client Credit Council Parallel O submissions and approvals, ensuring applications are accurately completed and approvals are handled appropriately according to the credit setup required
• Supporting Credit Manager with Lateral partner onboarding and following up to ensure their portable clients are set up appropriately
• Supporting Credit Manager and providing Credit training and coaching to Attorney Support Assistant population firmwide
• Representing Credit in meetings with other teams and providing updates or answering questions
• Managing portfolio of offices to make sure all partner credit needs are met with a structured proactive approach to balance an otherwise fluctuating workload throughout the year
• Developing deeper understanding of peripheral team processes that impact Credit to better collaborate and capture efficiencies, for example, Conflicts, New Business Intake, Billing, FIC, etc.
• Working with Credit Manager to develop procedures, processes, and workflow to constantly increase efficiency in the Credit team.
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

Senior Analyst – Attorney Credits & Research

Analyst

• Supporting the firm’s structured notes platform through legal documentation drafting, process improvement, and deal flow management
• Assisting with drafting pricing supplements, fact sheets, and other legal documentation for structured products transactions
• Assisting with preparing offering and marketing materials for clients' structured notes platforms
• Helping to maintain the deal flow calendar
• Supporting best practices and training programs to ensure a comprehensive resource knowledge base
• Assisting with process improvements and leveraging technology for document automation
• Coordinating filings with multiple printer companies
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

Structured Notes Platform Analyst

• Assisting with physical file management, including locating and responding to requests for files, ensuring the records management system is up to date and accurate, coordinating and/or performing some or all box archiving and offsite storage procedures
• Providing space coordination, organizing and classifying large document collections in the central filing area, case rooms, file cabinets, offsite storage facilities, or wherever records may be found
• Developing, maintaining, and coordinating appropriate inventory systems to track persons responsible for the files, room usage, file status, location, and other factors related to effective space management and Information Governance Operations oversight
• Assisting with basic and complex reviews and administrative tasks related to file releases, data access requests, and destructions
• Reviewing and preparing files for release to departing attorneys and other firms, using Windows share volumes, iManage, Outlook, and litigation support databases, while correctly implementing firm procedures for the review and disposition of firm-owned material
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

Information Governance Analyst

Manager

• Organizing and leading individual and group refresher training courses, sessions on new system enhancements, and ongoing training for all non-attorney conflicts roles, while assisting with the development of relevant training materials
• Working with the Office of the General Counsel leadership to track and coordinate individual training and development goals using online resources and project management tools such as Asana
• Designing training frameworks and facilitating training sessions for current conflicts staff members to ensure consistent practices across all offices, identifying Subject Matter Experts (SMEs) on the team to organize and lead individual and group training sessions, and developing training plans, manuals, and materials for these group training sessions
• Establishing key performance indicators, dashboards, and review cadences for workflow timeliness and data
• Ensuring comprehensive documentation of processes, training, testing, and corrective actions through managers, supervisors, and/or team leads
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

OGC Manager – Conflicts, Training & Development

• Engaging in day-to-day oversight of legal talent in their respective remit, including utilisation, development, and integration, as well as advising and executing on broader legal talent initiatives
• Acting as a strategic advisor to relevant firm committees or Chairs, guiding the development and execution of key priorities and talent development at the macro and micro levels, while supporting relevant leadership meetings, communications, and work product
• Building and maintaining strong relationships with the broader Legal Talent team and other business services teams to collaborate in support of the firm’s strategic goals and to maintain a robust professional network
• Participating in the firm’s regular progression, performance review, and compensation processes, providing support for relevant firm committees or Chairs throughout the process
• Promoting effective work practices, working as a team member, and showing respect for co-workers

Legal Talent Manager

Business Analyst

• Assessing, monitoring, and mitigating risks associated with vendor relationships
• Analyzing vendor risk profiles through various due diligence activities of new and existing vendors
• Developing and implementing risk mitigation strategies to address identified risks
• Coordinating and conducting vendor audits to evaluate compliance with company policies and industry standards
• Assisting in the development and maintenance of vendor risk management policies and procedures

Vendor Risk Management Analyst

Compliance

• Leading three critical OGC functions—Training & Development, Quality Control (Conflicts), and Compliance & Intake
• Guiding managers and supervisors across these teams to deliver consistently high-quality operations and a unified service experience
• Providing strategic leadership and oversight for the teams
• Ensuring effective prioritization, workload management, and business continuity
• Building a cohesive leadership cohort across the three functions while setting clear goals, coaching managers and supervisors, and conducting performance evaluations
• Championing cross-training and cross-collaboration initiatives
• Collaborating with OGC leaders and subject matter experts to set direction for training programs, frameworks, and documentation
• Establishing key performance indicators, dashboards, and review cadences for workflow timeliness and data
• Providing governance and escalation support for Compliance & Intake operations
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

Senior Manager – Training & Development, Quality Control, Compliance, Intake

Financial Planning and Analysis

Senior Financial Analyst – Attorney Credits, Research

Recruitment

• Ensuring all stages of the global partner recruiting process are executed with the highest standards of recruiting best practice and escalating issues for discussion and resolution as needed
• Liaising with colleagues across business services to ensure they are informed regarding processes involving prospective partners and counsel, to flag issues, and to facilitate their resolution
• Tracking progress and deliverables for late-stage processes globally, including collating feedback, drafting vote memos, obtaining client references, and general project management
• Procuring reports and providing regular updates to all relevant members of firm and administrative leadership on the status of lateral partner and counsel recruiting activities, including highlighting notable global and local trends
• Following up proactively on issues or questions arising from partner interview feedback, including developing a systematic approach to gathering, analyzing, and acting upon feedback received, and ensuring the timely resolution and communication of the outcomes to all relevant stakeholders
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

Global Partner Recruiting Manager

Business Development Rep

• Supporting the business development activities for the firm's Global Finance Department practice groups, including Banking & Private Credit, Private Equity Finance, Project Development & Finance, Restructuring & Special Situations and Structured Finance
• Building strong relationships with BD team members and collaborating to support the lawyers in the Finance practice groups
• Aiding in the execution of cross-selling strategies, including collaborating with relevant BD team members
• Providing research, analysis and reporting to support the identification and development of new clients and the enhancement of existing client relationships
• Supporting on directory submissions such as Chambers and Legal 500
• Assisting with the creation and maintenance of written marketing materials and website content, including practice profiles and relevant experience lists
• Identifying and reporting on market share across sectors, transaction types, and markets
• Collaborating with lawyers and BD, and Brand & Communications teams on speaking opportunities, webinars, and other visibility initiatives
• Supports the execution of practice group meetings and retreats
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

Business Development Specialist – Global Finance

Billing Specialist

• Supervising the daily operations of the Billing team in the Paris office
• Ensuring compliance with all policies and procedures of the firm
• Supervising, training and coaching the Billing staff and secretaries on billing matters
• Partnering with billing attorneys, secretarial staff, and clients to review, prepare, finalise, and send invoices
• Reviewing, investigating, and resolving problems encountered by Billing staff
• Monitoring the billing and collection cycles, following up on the same with the billing attorneys, billing staff, and clients, while ensuring that the client matters’ billing parameters (paying entity, rates, tax implications) are properly set up
• Ensuring goals and objectives of the department are met, while providing accurate and timely completion of assignments and inquiry responses
• Coordinating and ensuring the completion of annual and monthly activities including quarterly inventory campaigns, year-end collections and inventory management, e-billing coordination, and all other high-priority and time-sensitive activities

Billing Supervisor

• Contribuer à la préparation d’informations financières et comptables et à la transmission d'informations fiscales aux conseillers fiscaux/comptables externes pour la préparation des déclarations fiscales dans la région Europe, Moyen-Orient et Asie
• Analyser les rapports comptables, les états financiers, les impôts et les autres rapports financiers et effectuer des procédures d'assurance qualité
• Aider à l'administration fiscale générale, en assurant par exemple le suivi des paiements/avis d'impôts dans la région Europe, Moyen-Orient et Asie et en préparant les rapprochements comptables
• Participer à la préparation des estimations prévisionnelles de trésorerie (cashflow) et des estimations de revenus et d'impôts pour les Associés
• Collaborer avec le “Tax Manager” et le “Director of Tax” afin d’identifier et réaliser des projets sur divers sujets/problématiques, si necessaire

Analyste Fiscal

• Overseeing and monitoring workflow for FAST and PROS teams, coordinating and delegating team assignments based on operational requirements
• Ensuring that the team tracks all requests through the firm’s real-time work ticketing system, ServiceNow
• Providing relevant and timely management information to management
• Identifying training requirements and supporting the development, implementation, and assessment of ongoing Attorney Support training programs
• Orienting, training, and providing ongoing support for new team members
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains