Greenberg Traurig, LLP

Manager

• Helps oversee the intake/ matter openings workflow ensuring high-quality, accurate and timely processing of opening of new matters
• Assists the firm’s Pro Bono Shareholder with the intake and conflicts processes and procedures regarding the opening of pro bono matters
• Works collaboratively with the team’s Lateral Hiring team to facilitate the opening of new lateral hire client matters
• Audits the opening of lateral hire client matters and liaises with the records team regarding information needed to effectuate transfer of such records
• Reviews Conflicts Database to ensure dormant client and matters are closed in accordance with Office of Firm Counsel guidelines
• Assists GC Systems team with the closing of matters due to transfer or disengagement
• Supervises Matter Openings Coordinators and Specialists to ensure efficiency and accuracy regarding overall intake process concerning opening of matters for laterals and pro bono department
• Assists with training of intake team members regarding KYC (know your client), AML (anti-money laundering), CDD (client due diligence) research as well as trains and assists with questions from staff outside of the United States regarding related software
• Oversees the training and integration of new hire Matter Openings team members to learn applicable intake firm software, e.g., Intapp, Aderant, related KYC/ AML/ CDD software, related accounting software and applications, etc.
• Assists in training newly onboarded New Business team members to ensure proper understanding of intake workflow
• Supports internal clients (i.e., LSSs and Attorneys) with questions related to the department and its process and procedures
• Audits various department intake processes to ensure accuracy
• Consults with Senior Intake Manager and Chief Client Intake Officer, as necessary, to receive guidance on issues encountered to include, but not limited to, KYC/ AML / CDD searching, potential errors related to opening matters, and other tasks associated with the Matter Openings process
• Reviews and approves timecards and time off requests for Coordinators and Specialists
• Maintains expertise in intake-related systems and recommend and assist in implementation of process enhancements to improve efficiency and accuracy
• Prepares and disseminates daily department memorandums
• Assists with other projects and tasks as assigned

Conflicts Manager, Matter Openings

Paralegal

• Manages a full docket of trademark-related deadlines
• Conducts in-house trademark screening searches on the TESS, SAEGIS, Corsearch, and WIPO Global Brand Database
• Prepares and files U.S. trademark applications, renewal applications, non-substantive office action responses, use declarations, extensions of time, and other USPTO filings
• Prepares and files international applications and extensions of international registrations with WIPO
• Files UDRP complaints with the Forum and WIPO
• Records documents with the USPTO’s Assignment Recordation Branch
• Files documents with the Trademark Trial and Appeal Board and prepares non-substantive procedural filings
• Communicates with clients to collect information and instructions
• Instructs and supervises trademark prosecution and enforcement matters handled by foreign law firms
• Investigates infringing uses of trademarks
• Creates customized trademark records reports for clients

Trademark Paralegal

• Provides organizational and practice specific assistance to attorneys in the IP Department
• Manages patent prosecution and trademark matters, including related research, analysis, docketing, and e-filing
• Supports the department with general administrative duties and special projects related to IP matters
• Manages and organizes U.S. & foreign patent and trademark docket and processes for multiple IP attorneys
• Prepares and files Provisional, U.S. Utility, Continuation, Divisional, Design, PCT & 371 US national stage applications, & reissue applications with the U.S. Patent and Trademark Office (USPTO)
• Files follow-on patent and trademark prosecution submission requirements such as response to office actions and issue fee payments with the USPTO
• Prepares and files PCT applications with the IB and USPTO
• Effects national phase entry of PCT applications
• Prepares client formalities for execution (e.g., Declarations, Assignments & Power of Attorney)
• Performs assignment searches, assignment recordings, and handles chain of title projects
• Docket management and calendaring requiring significant awareness of and sensitivity to time management and filing deadlines
• Manages and updates files with USPTO patent center database and prepares responses as needed
• Reviews, files, and prepares Information Disclosure Statements and accompanying documents
• Drafts shells for Office Action Responses
• Provides client management support by maintaining client portals, updating client status charts, running various client docket reports for portfolio analysis, and communication with clients regarding upcoming U.S. patent deadlines, requests for instructions, formalities reminders, and filings
• Calculates Patent Term Adjustments and processes payment of Issue Fees
• Corresponds with foreign associates, oversees payment of foreign associates' invoices, and prepares reporting letters to client
• Effects portfolio transfers and manages multi-client portfolios
• Files and assists in prosecution of design applications (including convention deadlines for filing abroad)
• Proofs and edits patent and trademark applications, formal documents, and office actions, and prepares office actions’ shell responses
• Meets all ethical and professional requirements of the firm and keeps up to date on all learning and development requirements at the firm
• Meets internal and external deadlines, and successful time management, including during periods of prolonged intense work during and after regular office hours
• Fulfills firm administrative responsibilities, including, but not limited to, timekeeping and billing requirements
• Assists with other department activities as needed, and performs additional duties and responsibilities as assigned

Intellectual Property Paralegal

• Responsible for leading the strategic development, implementation, and ongoing optimization of technology solutions—including AI-enabled tools—that support the Conflicts & Intake function.
• Focuses on building efficiencies, scaling the team’s capacity, improving decision quality, and modernizing workflows.
• Partner closely with the Chief Client Intake Officer, Conflicts Directors, IT, Innovation, and cross-functional stakeholders to identify automation opportunities, evaluate emerging legal technology, design prompts and workflows, and translate operational needs into effective technical solutions.
• Develops and maintains technology and AI-driven tools to facilitate efficient and accurate conflicts analysis.
• Identifies new automation to reduce manual workloads and improve accuracy.
• Translates Conflicts & Intake operational requirements into specifications for IT and vendor partners.
• Leads testing, quality assurance, and user acceptance efforts for all technology enhancements.
• Conducts data cleanup and structured spreadsheet analyses.
• Develops scalable processes to support the department’s increasing intake.
• Produces weekly/monthly insights regarding departmental statistics, technology performance, success metrics, and enhancement opportunities.

Conflicts Manager, Systems Development

• Provide organizational and practice specific support to attorneys in our highly specialized Immigration Department
• Assist the team in a wide range of business immigration matters including preparing various immigration petitions and applications
• Prepares petitions/applications for various immigration-related matters (PERM, I-140, CP, AOS, Naturalization, H-1B, L, E-1/2, TN, O-1, J, EB-5)
• Prepares responses to sometimes complex requests for evidence
• Maintains oversight of individual caseload to ensure timely completion of work
• Researches law, procedures and keeps track of immigration law updates
• Manages various administrative duties; maintains case management database, directs client contact-- phone calls, emails, and postal correspondence
• Creates and maintains reports as needed
• Contacts USCIS and U.S. consulate/embassies, schedules visa appointment interviews
• Assists in client intakes, prepares client mailings and submissions to various immigration offices
• Liaises with government agencies (DOL, USCIS, NVC) to troubleshoot issues as necessary
• Assists with other department activities as needed, and performs additional duties and responsibilities as assigned

Business Immigration Paralegal

Project Manager

• Driving the successful planning and execution of complex projects that benefit the Immigration practice
• Working with cross-functional teams, including IT, various business operations teams, and stakeholders
• Managing multiple projects from inception to completion, ensuring alignment with Firm strategy and operational excellence
• Supporting portfolio-level initiatives, collaborating with project sponsors and owners to deliver measurable results and meet KPIs
• Defining project objectives, scope, schedule, and budget in partnership with project sponsors
• Leading and directing geographically dispersed project resources
• Managing the intake, triage, and prioritization of all new Immigration projects
• Reporting status on all projects in the portfolio including priority
• Communicating project status, risks, and issues to leadership
• Facilitating stakeholder meetings, training sessions, and team engagements
• Coordinating technology systems, AI tools, and process improvement initiatives
• Participating in client requirements discussions and documenting requirements
• Applying sound change management methodologies
• Establishing metrics and reporting mechanisms to evaluate project effectiveness

Immigration Project Manager

Customer Support

• Provide high-level legal support to a team of attorneys
• Manage all aspects of the professional responsibilities of the assigned attorneys
• Editing, proofreading and processing legal documents upon request of assigned attorneys
• Maintains legal files (both paper & electronic), organizes and files documents in designated order
• Updates project information, scans and organizes legal files
• Manages document deliveries and tracks final executed documentation
• Receives and evaluates telephone calls for supported attorneys
• Communicates with clients, opposing counsel, courts, and liaisons
• Collaborates and works with Administrative Support Coordinators, Paralegals and other legal support team members
• Assists with overflow work and other special projects assigned

Legal Support Specialist – Public Finance

Platform Engineer

• Administering, designing, and delivering secure, scalable Power Platform solutions across the firm’s Microsoft 365 tenants
• Establish and maintain Power Platform standards, best practices, Application Lifecycle Management (ALM) processes, and solution packaging
• Collaborate with Information Security to ensure solutions meet firm security, privacy, and compliance requirements
• Acts as a Power Platform technical advisor to various teams, helping assess use cases, scope solutions, and select appropriate technologies

Power Platform Engineer

Software Engineer

• Support the development, modification, and maintenance of integration solutions across the organization.
• Design, code, test, and deploy new systems using a variety of programming solutions, including PowerShell, C#, and .NET.
• Design, code, test, and deploy new functionality on existing software products and systems.
• Design, code, and maintain efficient, reusable, and reliable code for relational database applications.
• Perform SQL development and database maintenance, including database normalization, T-SQL, and stored procedure creation.
• Ingest and normalize data from various sources, such as vendor APIs, Excel, CSV, and alternate databases.
• Design interactive web applications, develop web services (REST/SOAP), and integrate with vendor APIs.
• Design and develop computer programs that automate specific business processes.
• Analyze business requirements and workflows to define acceptance criteria for features being developed.

Junior Integration Developer

Artificial Intelligence

• Partners with attorneys, practice groups, and innovation stakeholders to identify high-impact opportunities for applying generative AI and legal technology within existing workflows
• Supports the design, rollout, and scaling of practice-specific, AI-enabled workflows that align with attorney needs and firm priorities
• Engages directly with attorneys to understand adoption challenges, gather feedback, and recommends practical solutions that reduce friction and increase utilization
• Designs and supports onboarding, training, and enablement programs, including presentations, workshops, demos, and written materials that showcase real-world AI use cases
• Serves as a day-to-day point of contact between attorneys and the Innovation Department on matters related to legal technology and service delivery
• Monitors usage trends and engagement signals to identify opportunities for additional training, reinforcement, or expanded use of AI tools
• Contributes to knowledge management initiatives by helping make legal know-how more accessible and scalable through responsible AI use
• Translates attorney feedback into actionable insights for Innovation leadership to inform tool enhancements, prioritization, and strategic planning
• Supports pilots of new AI tools and workflows, assisting with coordination, documentation, and outcome assessment
• Acts as a change champion by reinforcing best practices, coaching attorneys through transitions, and helping embed new tools into daily routines
• Assists with Innovation Department initiatives, special projects, and other duties as assigned