Bookkeeper

• Attend weekly pipeline meetings to stay aware of deal flow and work directly with individual Sales and Consulting leads to extract specific billing details.
• Ensure insertion into relevant client email threads to capture PO numbers and billing contacts.
• Maintain accurate data across HubSpot (Sales), QuickBooks (Finance), and cash flow models to prevent revenue double-counting or forecasting errors.
• Monitor payment deadlines, issue reminders, and escalate to the Finance Director only when necessary.
• Set up new client accounts and maintain up-to-date contact details.
• Prepare and present weekly reports on pipeline status, invoicing, and pending POs to directors.
• Work with admins to ensure all expenditures are accounted for, chasing missing receipts, and uploading them correctly to AutoEntry.
• Reconcile supplier invoices, batch payments, grade them by urgency, and present clean payment runs for the Finance Director's approval.
• Collaborate with the Finance Director to maintain cash flow documents, budgets, and forecasts.
• Monitor ledgers to spot erroneous spending, unused subscriptions, or overspending, and flag these for action.
• Daily reconciliation of bank feeds to ensure real-time accuracy.
• Handle journals, accruals, and prepayments to prepare accounts for accountant's review.
• Generate standard financial reports, including Aged Debtors and P&L snapshots.
• Maintain a pristine digital filing system for audit trails.
• Identify gaps and inefficiencies in existing systems and implement improvements.
• Streamline reporting, forecasting, and billing processes to enhance financial hygiene.
• Take ownership of financial administration tasks to give directors confidence and trust in reporting accuracy.

Bookkeeper – UK Accounting

• Manage Accounts Payable processing
• Manage Accounts Receivable and collections follow-up
• Perform bank reconciliations
• Prepare financial reporting and provide analysis/insights
• Handle contract administration
• Review timesheets and support payroll processing
• Create SOPs and document processes

Bookkeeper, AP/AR, Financial Reporting

• Perform general ledger account reconciliations
• Download and upload invoices into the accounting system
• Review and distribute invoices to the appropriate accounts and departments
• Contact vendors to obtain missing invoices and supporting documentation
• Update and maintain records of paid invoices
• Upload invoices into client software and portals as required
• Research and resolve payment issues for invoices that did not properly migrate to the accounting system
• Assist with special projects and perform other ad hoc duties as assigned

Accounting Assistant

• Record and categorize daily financial transactions
• Maintain general ledger and chart of accounts
• Prepare journal entries and maintain documentation
• Ensure accuracy, consistency, and confidentiality of financial records
• Reconcile bank, credit card, and merchant accounts
• Identify and resolve discrepancies promptly
• Maintain reconciliation schedules and supporting files
• Process vendor bills and manage payment schedules
• Maintain vendor records and AP aging
• Ensure invoices are accurate and properly approved
• Issue customer invoices and track collections
• Apply payments accurately
• Monitor AR aging and follow up on overdue balances
• Support month-end close activities
• Prepare basic financial statements (P&L, Balance Sheet)
• Generate reports for internal review
• Support payroll processing and recordkeeping (Client-Dependent)
• Organize documentation for tax preparation and compliance
• Assist external accountants or CPAs as needed

• Manage end-to-end bookkeeping for Australian clients using Xero
• Undertaking daily tasks in the Xero cloud accounting system
• Sending client expense invoices to ReceiptBank/Hubdoc for electronic processing
• Processing of invoices from ReceiptBank/Hubdoc into Xero
• Preparation of expense pay runs, including the provision of bank ABA file
• Processing of unreconciled bank transactions to the general ledger
• Raising client sales invoices as instructed
• Preparation and processing of wages, including maintenance of employee records
• Preparation and processing of employer superannuation obligations
• Preparation of manual journals in Xero
• Processing of payroll data electronically to the ATO under Single Touch Payroll requirements
• Client debtor management, through the provision of automatic reminders and statements
• Reconciliation of balance sheet accounts, including the provision of month-end journals
• Preparation of financial reports from Xero
• Undertaking of any processing with third-party integrated apps
• Any other data entry requirements as requested

Experienced Bookkeeper

• Approve and assign expenses to the appropriate projects and cost centers
• Create, review, and submit invoices to clients accurately and on time
• Monitor and follow up on outstanding and past-due invoices
• Maintain and track time and expense entries, ensuring records are current and accurate
• Run and prepare financial reports for management and operational review
• Assist with maintaining accurate bookkeeping records and financial documentation
• Monitor financial transactions and ensure compliance with company procedures
• Support financial reporting and accounting activities as required
• Review financial data for completeness, accuracy, and consistency.
• Perform additional bookkeeping and administrative duties as assigned

• Maintain accurate, up-to-date bookkeeping records throughout the month
• Reconcile bank, credit card, and financial accounts monthly
• Prepare and maintain Profit & Loss statements, Balance Sheets, and cash flow reporting
• Monitor Accounts Receivable and track outstanding customer payments
• Follow up on overdue invoices and maintain customer account balances
• Process vendor bills and manage Accounts Payable activities
• Schedule and execute vendor payments while monitoring due dates
• Track cash position, recurring obligations, loan payments, and credit card balances
• Proactively identify and communicate potential cash flow or liquidity concerns
• Process customer orders and ensure payments are accurately recorded
• Execute outgoing payments and maintain transaction accuracy
• Process payroll for a small team
• Assist with ACH setup, vendor maintenance, banking administration, and financial documentation requests

Bookkeeper – Financial Operations Specialist

• Process and enter high volumes of credit card, debit card, subscription, and bank transactions into the system.
• Manage daily customer direct deposits and apply payments to customer orders.
• Match transactions against supporting documentation and maintain accurate financial records.
• Perform bank reconciliation preparation and transaction matching activities.
• Assist with month-end reconciliation processes to ensure accounts are ready for final review.
• Monitor and manage accounts payable email inboxes and organise incoming invoices, receipts, statements, and supporting documentation.
• Maintain digital filing systems and ensure financial documents are stored correctly.
• Follow up with internal stakeholders to obtain missing receipts, invoices, and supporting documentation.
• Track outstanding transaction queries and escalate unresolved items to the finance team when required.
• Review transactions for GST treatment and identify when GST is applicable or not applicable.
• Support transaction coding and data accuracy across multiple business entities.
• Assist with identifying opportunities to improve processes and automate manual finance workflows.
• Provide regular updates on outstanding transactions, reconciliation status, and unresolved issues.
• Support additional accounts payable and finance administration tasks as required.

• Manage bookkeeping using QuickBooks
• Record transactions, deposits, transfers, and journal entries
• Reconcile accounts and maintain accurate financial records
• Generate basic financial reports
• Assist with light administrative tasks
• Maintain organized financial documentation

• Process daily financial transactions (receipts and payments)
• Maintain accurate cashbooks and loan-related financial records
• Manage accounts payable and accounts receivable
• Ensure accurate documentation and record keeping
• Support month-end close and reporting activities
• Identify opportunities to automate or simplify manual finance tasks
• Use AI tools to improve productivity and reduce repetitive work
• Build templates, workflows, prompts, and simple automations
• Continuously improve finance processes and systems
• Perform daily bank reconciliations
• Reconcile loan and clearing accounts
• Identify and escalate discrepancies quickly
• Maintain strong financial accuracy and control standards
• Support loan ledger maintenance and funding processes
• Assist with investor reporting and distributions
• Support payout calculations and finance ad-hoc tasks
• Ensure accuracy of loan and financial data.

AI-Driven Bookkeeper

AU Accounts Clerk/Bookkeeper

• Process supplier invoices accurately and efficiently
• Monitor AP inboxes and maintain organised workflows
• Follow up approvals with managers and clients
• Reconcile supplier statements
• Maintain clean and accurate supplier records
• Perform daily and weekly bank reconciliations
• Investigate and resolve reconciliation discrepancies
• Maintain accurate reconciled balances across multiple entities
• Assist with inbox management across clients
• Maintain organised financial records and supporting documentation
• Support transactional processing across multiple entities
• Assist with month-end preparation and reconciliation tasks
• Communicate professionally with clients via email and virtual meetings
• Follow up on missing information and approvals on time
• Build strong working relationships with internal and external stakeholders
• Assist with payroll processing across weekly and fortnightly payrolls
• Validate payroll data, timesheets, and supporting documentation
• Assist with payroll reconciliations and reporting preparation
• Process payroll changes, including new starters and employee updates
• Use technology, Google, and AI tools proactively to solve problems and improve productivity

Bookkeeper, Payroll Assistant

• Enter and post daily bank transactions into Business Central
• Enter and post credit card transactions, ensuring proper coding
• Prepare and post general journal entries with proper documentation
• Prepare and post intercompany journal entries
• Maintain supporting documentation for all entries
• Assist with month end close activities
• Ensure transactions are recorded accurately and timely

Bookkeeping Specialist

• Oversee the daily activities and performance of the bookkeeping team, managing Senior and Junior Bookkeepers to ensure accuracy and efficiency in all accounting functions.
• Ensure accurate financial data entry, reconciliations, and payroll processing.
• Review activity statements and assist with year-end reconciliations.
• Prepare monthly management reports and account reconciliations.
• Act as the first point of escalation for team or client issues and provide effective resolutions.
• Support the onboarding, training, and development of new team members.
• Ensure adherence to internal processes, policies, and client requirements.
• Monitor team attendance, leave usage, and workload distribution.
• Report team updates, challenges, and progress to the Assistant Manager or Manager.

Bookkeeping Supervisor

• Process accounts payable and accounts receivable transactions.
• Complete bank, credit card, and balance sheet reconciliations.
• Maintain general ledgers and ensure accurate data entry.
• Assist with preparing monthly and quarterly financial reports.
• Support payroll processing and compliance requirements.
• Prepare BAS, IAS, and other regulatory submissions under supervision.
• Investigate discrepancies and resolve financial data issues.
• Communicate with clients to collect information or clarify details.
• Support senior bookkeepers and accountants with end of month tasks.

Intermediate Bookkeeper

• Manage day-to-day bookkeeping across 3 hospitality venues & operating entity
• Process and reconcile invoices using Xero
• Using DEXT, review invoices and generate payment files
• Maintain accurate financial records across all entities
• Prepare & distribute monthly reports in a timely manner with commentary on trends
• Perform bank, credit card and operational platform reconciliations and ensure timely month-end updates
• Assist with basic reporting and financial data organization
• Provide administrative support to business owner as needed
• Assist with scheduling, coordination, and operational tasks
• Support documentation and basic business admin functions across venues
• Help streamline communication and operational workflows

Bookkeeper, Executive Assistant

• Assist monthly financial close and related activities for clients
• Account analysis and reconciliation
• Invoice client’s customers and manage client accounts receivables
• Process client’s accounts payable including approval workflows
• Address client and 3rd party inquiries
• Ensure assignments meet the firms’ quality standards
• Provide five-star client service

• Attend weekly pipeline meetings to stay aware of deal flow and work directly with individual Sales and Consulting leads to extract specific billing details.
• Ensure insertion into relevant client email threads to capture PO numbers and billing contacts.
• Maintain accurate data across HubSpot (Sales), QuickBooks (Finance), and cash flow models to prevent revenue double-counting or forecasting errors.
• Monitor payment deadlines, issue reminders, and escalate to the Finance Director only when necessary.
• Set up new client accounts and maintain up-to-date contact details.
• Prepare and present weekly reports on pipeline status, invoicing, and pending POs to directors.
• Work with admins to ensure all expenditures are accounted for, chasing missing receipts, and uploading them correctly to AutoEntry.
• Reconcile supplier invoices, batch payments, grade them by urgency, and present clean payment runs for the Finance Director's approval.
• Collaborate with the Finance Director to maintain cash flow documents, budgets, and forecasts.
• Monitor ledgers to spot erroneous spending, unused subscriptions, or overspending, and flag these for action.
• Daily reconciliation of bank feeds to ensure real-time accuracy.
• Handle journals, accruals, and prepayments to prepare accounts for accountant's review.
• Generate standard financial reports, including Aged Debtors and P&L snapshots.
• Maintain a pristine digital filing system for audit trails.
• Identify gaps and inefficiencies in existing systems and implement improvements.

Financial Analyst – Bookkeeper

• Process day-to-day financial transactions in NetSuite, including Accounts Payable and Accounts Receivable.
• Manage invoice processing, customer billing, vendor payments, and expense allocations within NetSuite.
• Perform bank and balance sheet reconciliations in NetSuite, identifying and resolving discrepancies promptly.
• Maintain accurate and complete general ledger records in accordance with accounting standards.
• Generate standard and customized financial reports from NetSuite, including profit and loss, balance sheet, and cash flow reports.
• Support month-end and year-end close activities by ensuring transactions are complete and reconciled.
• Review financial data for accuracy and consistency, escalating issues or anomalies as needed.
• Collaborate with accountants and advisory team members to support compliance and reporting requirements.
• Assist with process improvements and documentation to enhance efficiency within NetSuite workflows.

NetSuite Bookkeeper

• Handle day-to-day operations for clients (transaction entry, invoicing, bill payments, payroll preparation, journal entries, reconciliations).
• Organize daily tasks in Karbon, the practice management system.
• Interact with clients from time to time, answering specific questions or politely seeking information.
• Ask questions of the team when uncertain about tasks.

See all jobs on JobTailor

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Bookkeeper

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Bookkeeper

Bookkeeper – Financial Operations Specialist

Bookkeeper

Bookkeeper

AI-Driven Bookkeeper

AU Accounts Clerk/Bookkeeper

Bookkeeper, Payroll Assistant

Bookkeeping Specialist

Bookkeeping Supervisor

Intermediate Bookkeeper

Bookkeeper, Executive Assistant

Bookkeeper

Financial Analyst – Bookkeeper

NetSuite Bookkeeper

Senior Client Bookkeeper