Bookkeeper, Admin Support

Outsourced Staff

Bookkeeper managing day-to-day financial tasks for a Managed IT Services Provider. Supporting procurement and general administration across two related businesses.

Posted 7/21/2026full-timeRemote • 🇵🇭 PhilippinesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in bookkeeping, including invoicing, accounts payable, accounts receivable, and bank reconciliation, while proficiently utilizing Xero and Microsoft 365 tools. Maintains accuracy and professionalism in administrative support and procurement processes.

Highest-signal resume keywords

Bookkeeping ExperienceXero ProficiencyMicrosoft 365 SkillsAccounts Payable ManagementAccounts Receivable Management

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

BookkeepingInvoicingAccounts PayableAccounts ReceivableBank ReconciliationProcurementBilling Discrepancy ResolutionSupplier Invoice MatchingSoftware Licensing ManagementCost Recovery

Soft Skills

Strong OrganisationCommunication SkillsTime ManagementDetail-OrientedIndependent Prioritization

Tools & Technologies

XeroMicrosoft 365OutlookExcelWordOneNoteTeams

Industry Keywords

General AdministrationHardware OrderingSoftware PurchasingDocumentation ManagementConfidentiality

About the role

Key responsibilities & impact

Own day-to-day bookkeeping, including invoicing, accounts payable, accounts receivable, and bank reconciliation across both entities.
Support procurement and general administration for the MSP.
Investigate and resolve billing discrepancies and credit requests.
Manage the ordering of hardware and software with distributors and vendors, and track delivery.
Process payment for hardware and software purchases.
Match supplier invoices to orders and client jobs for accurate cost recovery.
Assist with software licensing renewals: track upcoming expiries, flag renewals, and process as required.
Maintain accurate customer, supplier, contract, and pricing records.
Keep documentation and workflows current.
Provide general administrative support and assist with ad-hoc tasks while maintaining accuracy, confidentiality, and professionalism.

Requirements

What you’ll need

Proven bookkeeping experience, including invoicing, accounts payable, accounts receivable, and bank reconciliation.
Proficient with Xero or equivalent accounting software.
Confident using Microsoft 365, including Outlook, Excel, Word, OneNote, and Teams.
Strong organisation, communication, and time management skills.
Detail-oriented and able to manage priorities independently in a remote environment.

Benefits

Comp & perks

Remote working environment: this role can be performed remotely, with flexibility around work schedules and public holidays. Equipment will be provided, and suitable internet connectivity is required.