Administrative Assistant

• Provides comprehensive administrative assistance to the Chief Regional and Market Officer (CRMO).
• Supports projects as directed by the Senior Manager of Regional Strategy & Implementation.
• Coordinates and manages logistics for large team meetings and events.
• Maintains accurate records and required databases.
• Processes and tracks expenses by preparing and submitting invoices.

Administrative Assistant – Regional Markets

• Provide administrative support for the GAPS Team
• Handwrite cards to alumni and mail to the appropriate person or team
• Attend virtual meetings as needed; i.e. supervision, team meetings, etc.
• Maintain data in excel documents
• Keep Alumni data confidential
• Complete expense reports as needed
• Review communication channels and respond as needed
• Stay current with technical and professional growth and development
• Perform other duties and projects as assigned

Administrative Assistant II

• Provide administrative support to leadership and executive team members.
• Manage calendars, coordinate meetings, and schedule appointments
• Arrange travel accommodation and assist with expense reporting
• Prepare presentations, reports, meeting agendas, and business correspondence
• Coordinate meetings, leadership events, and site communications
• Support internal communications and company culture programs
• Maintain strong organization and time management
• Assist with onboarding activities including new hire paperwork, orientation scheduling, and employee setup processes
• Support HR compliance requirements including I-9 administration, record keeping and policy adherence
• Maintain electronic employee files and ensure HR records are accurate and up to date
• Support HR initiatives such as employee engagement activities, recognition programs, and company events
• Prepare basic HR documents including employment verifications, letters, and routine communications
• Maintain confidentiality of employees and company information
• Assist with data entry and reporting within HR systems
• Collect, audit and ensure accurate payroll and time keeping reporting

Executive Administrative Assistant, HR Coordinator

• Provide comprehensive administrative support including managing complex calendars and travel arrangements, scheduling meetings, managing expenses and badge requests.
• Create, edit, and format documents and presentations. Ensure all materials are accurate, professional, and align with team standards.
• Serve as a liaison between the executives and internal/external stakeholders. Craft clear and impactful communications and handle confidential information with discretion and professionalism.
• Organize and facilitate team meetings and events, including finding conference rooms, preparing agendas, organizing safety presenters, taking notes, and following up on action items as needed.
• Identify opportunities for process improvement and take the initiative to implement solutions that enhance productivity and efficiency. Provide back up support to others as needed.
• Work across various departments to gather information, coordinate efforts, and ensure the successful completion of projects. Build and maintain strong relationships with colleagues at all levels, particularly EA peers on other teams.
• Assist leaders with their travel arrangements and submission of travel expenses.
• Assist in the planning and execution of events, ensuring all logistics are handled seamlessly as needed.

Executive Administrative Assistant

• Provide comprehensive administrative support including managing complex calendars and travel arrangements, scheduling meetings, managing expenses and badge requests.
• Create, edit, and format documents and presentations.
• Serve as a liaison between the executives and internal/external stakeholders.
• Organize and facilitate team meetings and events, including finding conference rooms, preparing agendas, organizing safety presenters, taking notes, and following up on action items as needed.
• Identify opportunities for process improvement and take the initiative to implement solutions that enhance productivity and efficiency.
• Work across various departments to gather information, coordinate efforts, and ensure the successful completion of projects.

Executive Administrative Assistant, Product Engineering

• End-to-End Itineraries: Coordinate complex international and domestic travel for multiple team members simultaneously, including flights, accommodations, ground transport, and visa requirements.
• Agile Support: Provide real-time, "on-the-road" support to manage last-minute changes to itineraries, meeting locations, or travel disruptions across different time zones.
• Site & Field Coordination: Organize logistics for service-related site visits, customer workshops, manufacturing plant tours, and supplier engagements.
• Trade Shows & Event Support: Provide administrative support for trade shows and conferences, including registration, event setup, and related logistics for the team as needed.
• Expense Management: Execute timely and accurate expense reports via Concur for various team members, ensuring strict adherence to Ford’s global travel and craft policies.
• Procurement & Workflow: Oversee departmental procurement requests, manage incoming correspondence, and maintain organized digital filing systems.
• Documentation: Prepare, format, and distribute high-quality agendas, briefing packets, and internal reports for departmental reviews and staff meetings.
• Business Rhythm: Facilitate the scheduling and logistics for recurring Service staff meetings, Monthly Operating Reviews (MORs), and team-wide events.
• Customer Hosting & Onsite Experience: Support and coordinate customer visits by handling logistics such as visitor reception, catering/lunch ordering, room setup, and other day-of-visit needs to ensure a seamless onsite experience.
• Organizational Support: Provide administrative assistance to the Service team and other functional areas across the organization as needed, ensuring seamless communication between the field and the home office.
• Onboarding Support: Assist in the administrative onboarding of new team members, ensuring they have the necessary tools, access, and orientation to hit the ground running.

Administrative Coordinator

• Coordinate, schedule, and assign palliative patients to providers
• Conduct follow-up calls to patients and families to collect data about patients/family response to the treatment plan established by the assigned provider
• Serve as the contact point, advocate, and informational resource for patients, care team, family/caregiver(s), payers, and community resources
• Manage referrals, when needed, to appropriate agencies required to assist the client in achieving the goals and objectives identified in their Care Plan
• Assist patients in problem-solving potential issues related to the health care system, as well as financial or social barriers (e.g., request interpreters, transportation services, or prescription assistance as appropriate)

Palliative Administrative Specialist

• Own and manage the Founder’s calendar, schedule, priorities, and routines
• Create and enforce a structured daily and weekly schedule
• Ensure meetings are prepared for in advance (agenda, notes, assets ready)
• Take meeting notes and ensure follow-ups, tasks, and CRM updates are completed
• Actively tell the Founder what needs to be done—not ask
• Liaise with department heads to track progress and ensure deliverables are met
• Collect reports and KPIs
• Consolidate reporting so the Founder receives clear, concise summaries
• Track onboarding, training, and readiness of new hires (e.g., sales closers)
• Ensure documentation, SOPs, and processes are maintained and followed
• Identify inefficiencies and propose solutions proactively
• Own execution of ongoing and new projects
• Ensure no project stalls due to lack of follow-up
• Coordinate across teams using tools like Slack, Google Workspace, Asana / Monday.com, HubSpot (or similar CRM)
• Track deadlines, priorities, and dependencies
• Manage personal logistics for the Founder and spouse (appointments, travel planning, errands, household needs)
• Coordinate home maintenance, vendors, groceries, and household orders
• Ensure family commitments (kids’ schedules, events, pickups) are handled
• Remove personal distractions from the Founder’s plate
• Schedule and organize networking activities, authority-building initiatives, social media and brand activities
• Ensure assets, time blocks, and follow-through are in place
• Keep the Founder focused and accountable to long-term growth initiatives

Senior Administrative Assistant

• Greet clients/visitors checking in at the front desk at the Bouma Counseling Center.
• Support clients through the check-in process for both counseling and psychiatry appointments (updating client demographic information, collecting payments, obtaining client/guardian signatures on unsigned intake and annual forms and other unsigned documents).
• Ensure the office environment is maintained in a professional, clean, and organized manner.
• Schedule initial appointments, follow-up appointments and call families to reschedule appointments for counseling.
• Promptly responding to all referrals and requests for services and monitoring the follow up queue daily for the consistent scheduling of intakes.
• Review and confirm insurance eligibility, benefits and out of pocket responsibilities, copays, and deductibles.
• Answer telephone calls coming into the office; forward calls to the appropriate party; record and distribute messages as needed; retrieve voicemail messages and respond as needed.
• Promptly respond to internal and external communication and requests, providing information about our programs and services offered.
• Ensure the highest level of customer service is provided to clients, addressing inquiries, scheduling appointments, processing records requests, and resolving issues efficiently while maintaining confidentiality and compliance with HIPAA and other regulatory standards.
• Send routine and customized letters to clients.
• Process faxes for the department and monitor all incoming faxes, routing to the appropriate party as needed.
• Complete administrative duties assigned by supervisor for various community program supervisors, including, but not limited to, data entry, phone calls, preparing treatment/marketing materials, etc.
• Maintain all counseling records for clients including the filing of documents within the EMR and timely recording of external records.
• Maintain accurate caseloads for clinicians, updating for intakes, discharges, and changes to utilization of services.
• Complete daily mail runs for the department.
• Regular participation in supervision meetings and team meetings for the sharing of ideas, feedback, and department planning.
• Set up interpreter services for families as needed.
• Other duties as assigned.

• Performs normal office functions such as setting up and maintaining files
• Interviewing callers and making proper referrals
• Arranging meetings and conferences
• Receiving, referring, or answering mail
• Reviews drafts and finished documents for appropriate grammatical usage
• Answers questions relating to office operations and established policies and procedures
• Gathers, compiles and reports on information relevant to supervisors assignment
• May take and transcribe dictation
• Assist with travel planning
• Organize and schedule meetings with internal and external personnel
• Audit and approve expense reports
• Take meeting notes and distribute accordingly
• Assist the timesheets and respond to questions pertaining to recording time
• Work with engineers and provide reminders regarding timelines and tasking
• Track and execute varying requirements from a variety of sources

Admin Assistant – Administrative Assistant 3

• Partner closely with the executive to streamline their day, ensuring efficient and effective time management while keep big-picture goals moving forward.
• Own the calendar, inbox, and travel details, anticipating needs before they arise and clearing roadblocks before they happen.
• Ensure the executive’s preparedness for meetings and engagements by securing required materials, inviting key attendees, and ensuring sufficient preparation time.
• Assist with events such as staff meetings, all-hands meetings, off-sites, team gatherings, etc., overseeing all calendaring, communication, technology, logistics and related follow-up activities.
• Optimize travel arrangements based on the executive’s travel needs and preferences.
• Manage expenses, ensuring timely processing and alignment with key policies.
• Keep the team connected and aligned, from organizing key meetings to ensuring follow-ups don’t fall through the cracks.
• Jump into special projects with curiosity and confidence—bringing clarity, coordination, and a can-do attitude to whatever comes your way.
• Use everyday tools like Outlook, Teams, SharePoint, and Excel to stay organized, communicate clearly, and keep things running smoothly.
• Maintain the highest level of confidentiality regarding corporate and personal information.

• Serve as the primary onsite administrative point of contact for the construction and commissioning teams.
• Maintain daily presence onsite to support project operations and coordination.
• Manage calendars, meetings, and conference room logistics for onsite teams.
• Prepare, format, and distribute project correspondence, reports, and presentations.
• Provide general administrative support to project managers and field leadership.
• Manage and organize project documentation, including meeting minutes, logs, trackers, and reports.
• Assist with preparation and formatting of project deliverables using Microsoft Word, Excel, and PowerPoint.
• Maintain accurate filing systems (digital and physical) for construction and commissioning records.
• Track and follow up on action items, approvals, and required documentation.
• Coordinate communication between onsite teams, remote stakeholders, and client representatives.
• Assist with scheduling meetings, site visits, and inspections.
• Support onboarding activities for new onsite personnel (badging, access, orientation coordination).
• Support ordering and tracking of office supplies, PPE, and site materials as directed.
• Assist with timekeeping, expense tracking, and basic administrative reporting.
• Support special projects and administrative tasks as assigned by project leadership.

See all jobs on JobTailor

Administrative Assistant – Regional Markets

Administrative Assistant II

Executive Administrative Assistant, HR Coordinator

Executive Administrative Assistant

Executive Administrative Assistant, Product Engineering

Administrative Coordinator

Palliative Administrative Specialist

Senior Administrative Assistant

Administrative Coordinator

Admin Assistant – Administrative Assistant 3

Administrative Assistant

Commissioning Construction Administrative Assistant