Administrative Assistant

• Provides support to the Resident District Manager
• Covers various departments throughout the unit
• Performs activities such as photocopying, compiling records, filing, and scheduling appointments.
• Writes types or enters information into computer to prepare correspondence.
• Maintains records, prepares forms, verifies information, and resolves routine problems.
• Conducts research when necessary.
• Operates various office machines.
• Opens and routes incoming mail, answers correspondence and prepares outgoing mail.
• Answers telephone, conveys messages and runs errands.
• May receive, count, and deposit cash, as needed.
• May include human resources functions for the unit, district, and region.
• Complies with all company safety and risk management policies and procedures.
• Participates in regular safety meetings, safety training, and hazard assessments.

• Provide autonomous administrative support for a dedicated team or Manager in the organization.
• Organize the office, assist to optimize procedures, sort and distribute communications (i.e. inbound/outbound correspondence, visitors, effective information flow).
• Handle administrative requests and queries, and organize/schedule appointments, plan meetings and take minutes.
• Take over time and travel management, and/or travel expenses for team members or Manager.
• Coordinate with other departments, and/or maintain relationships with external parties as involved (i.e. suppliers, customers, authorities).
• Create and update records to ensure accuracy and validity of information, and assist in the preparation of qualified reports or presentations.
• Draft, edit, and format professional documents, internal memos, manuals, and formal correspondence using Microsoft Word.
• Manage and analyze data using Microsoft Excel, which includes building spreadsheets, tracking departmental metrics, and utilizing formulas to generate accurate reports.
• Design and assemble high-quality, visually engaging Microsoft PowerPoint presentations and slide decks for internal meetings and external stakeholders.
• Leverage advanced features across the Microsoft Office Suite to streamline administrative workflows and improve digital document management.

• Provide onsite administrative support for daily office and HR operations.
• Coordinate new hire onboarding activities from accepted offer through first-day orientation.
• Support pre-employment activities, including candidate communications, background checks, drug screens, employment documentation, and onboarding requirements.
• Maintain accurate employee records and enter employment data into ADP, SAP, and other company systems.
• Prepare onboarding materials, badges, PPE, laptops, welcome materials, and other new hire resources.
• Assist with processing employee personnel changes, including hires, transfers, promotions, and separations, in accordance with established procedures.
• Support Talent Acquisition activities, including interview scheduling, candidate tracking, reporting, and recruitment coordination.
• Generate and distribute reports from HR systems to support business and HR needs.
• Maintain personnel files and employment documentation while ensuring confidentiality and data accuracy.
• Assist with leave administration by coordinating documentation, maintaining records, and partnering with the Corporate Human Resources team.
• Support internal audits, data verification activities, and record maintenance.
• Process invoices, electronic approval requests, office documentation, and other administrative records.
• Order and maintain office supplies, onboarding materials, and general administrative resources.
• Greet visitors, coordinate deliveries, and provide general office support as needed.
• Assist with employee meetings, training coordination, communications, and engagement activities.
• Respond to routine employee administrative inquiries and direct employees to the appropriate HR resources when necessary.
• Maintain cleanliness at work-site in accordance with 5S3R Standards: Sort, Set in order, Shine, Standardize, Sustain Right Location, Right Quantity, Right Container.
• Perform other duties as assigned.

HR Administrative Associate – Contract, Talent Acquisition

• Provide comprehensive administrative support including managing complex calendars and travel arrangement, scheduling meetings, and managing expenses.
• Assist with projects, ensuring deadlines are met and objectives are achieved.
• Create, edit, and format documents, spreadsheets, and presentations.
• Serve as a liaison between the executives and internal/external stakeholders.
• Organize and facilitate team meetings and events, including preparing agendas, taking notes, and following up on action items.
• Identify opportunities for process improvement and take the initiative to implement solutions that enhance productivity and efficiency.
• Work across various departments to gather information, coordinate efforts, and ensure the successful completion of projects.
• Assist in the planning and execution of internal and external events, ensuring all logistics are handled seamlessly as needed.

Executive Administrative Assistant – Embedded Platform Systems, Infrastructure

• Provide administrative support to ensure efficient operation of the assigned department(s).
• Provide administrative support such as managing calendars and meeting arrangements, expense reports and other financial related tasks, and travel arrangements for the department director.
• Similar support provided for department manager(s) as instructed by the director.
• Coordinate and facilitate department meetings and record meeting minutes.
• Serve as department support for software programs, audio visual equipment, office systems and other shared resources.
• Perform data entry and maintain accurate department databases or other systems of information.
• Process and distribute departmental mail and maintain electronic and/or physical filing system.
• Coordinate supply orders for department.
• Provide support and coverage for administrative support staff, including the Office Assistant and Packaging Assistant, as needed.
• Assist with assembly of department training materials.
• Assist in training of administrative support personnel, when requested.
• Perform other duties as assigned.

Administrative Coordinator

• Provide general office administrative support, as directed.
• Maintain and update devotional distribution lists and subscriptions
• Review donation documentation and resolve declined gift issues.
• Answer and screen phone calls, providing information as applicable.
• Respond to requests for information and materials and ensure proper handling of correspondence, as directed.
• Input pertinent information into the denominational database system, as applicable.
• Organize and maintain all correspondence, files, and official organizational records.
• Routine copying, printing, and gathering of information.
• Prepare and send thank-you letters for special donations, including IRAs, estates, memorials, and welcome letters for new donors.
• Sort and distribute incoming mail, update Today requests, and address changes in the database.
• Manage the Classis calendar and spreadsheets
• Complete inventory of supplies and prepare Church Kits ready for outreach
• All other duties as assigned by the supervisor.

• Manage inbound phone calls and coordinate schedules for inspections and remediation work.
• Handle email correspondence and support accounts payable and receivable processes.
• Make follow-up calls and assist leadership with inventory tracking and ordering.
• Ensure communication, scheduling, and administrative tasks are handled accurately and efficiently.
• Schedule inspections, remediation appointments, and project-related visits for team members.
• Process accounts payable and accounts receivable documentation and track invoices.

Office Manager – Executive Assistant

• Oversee the daily administrative functions of Michigan Humane’s veterinary clinics.
• Establish standards for veterinary practice information management systems use.
• Develop and implement training for users.
• Keep materials up to date.
• Daily administration and support of the veterinary information management system including managing profiles and roles; customization of custom objects, fields, record types, page layouts; ensuring proper closing of invoices and validation of daily data integration.
• Establish best practices for use of veterinary information systems for in-field operations and ensure accurate recording-keeping for these activities.
• Establish and maintain inventory control procedures in the practice information management system to ensure appropriate stock levels, minimize waste, and prevent stockouts.
• Monitor and ensure proper registration of microchips.
• Prepare materials for charge capture reviews.
• Monitor practice compliance with established standards.
• Create and maintain all business requirements documentation, scope out changes to workflow, fields, and profiles and implement changes as directed.
• Host facilitated workshops and training sessions.
• Responsible for evaluating new version features, communicating value with business, implementing and pushing new versions live into production.

Clinic Administrative Coordinator

• Provide comprehensive administrative support including managing complex calendars and travel arrangements, scheduling meetings, managing expenses and badge requests.
• Create, edit, and format documents and presentations. Ensure all materials are accurate, professional, and align with team standards.
• Serve as a liaison between the executives and internal/external stakeholders. Craft clear and impactful communications and handle confidential information with discretion and professionalism.
• Organize and facilitate team meetings and events, including finding conference rooms, preparing agendas, organizing safety presenters, taking notes and following up on action items as needed.
• Identify opportunities for process improvement and take the initiative to implement solutions that enhance productivity and efficiency. Provide back up support to others as needed.
• Work across various departments to gather information, coordinate efforts, and ensure the successful completion of projects. Build and maintain strong relationships with colleagues at all levels, particularly EA peers on other teams and SLT EA peers.
• Assist in the planning and execution of events, ensuring all logistics are handled seamlessly as needed.

Executive Administrative Assistant, Strategy

• Provide a broad range of administrative and tactical support for the Client Accounting & Advisory Solutions department including administration of projects, assists in the execution of client management, quality control, and job workflow.
• Client Management Engagement Letters: Create client lists, mail merge, send documents via DocuSign, and follow up on signatures.
• Handle the setup of new clients and the closing out clients in systems such as FloQast, Suralink, GFR, and OneHub.
• Manage communication with clients regarding work readiness, reporting, and deliverables.
• Collaborate with onboarding team for the implementation of client software systems (e.g., QBO, Bill, Gusto, etc.…), payroll processing, and third-party provider registrations.
• Initiate and maintain effective communication with clients, ensuring timely flow of data, reminders for meetings, deadlines, and deliverables.
• Foster positive relationships with clients and associate by addressing their inquiries and concerns promptly.
• Quality Control and Reporting: Engagement Letters: Ensure all applications have appropriate documentation for GFR, Engagement, and FloQast.
• Operational support to DD and RDDs: Distribute production reports and flag for follow-up.
• Extract data for performance reviews.
• Support leadership and department meetings, including planning, logistics, and note-taking.
• Provide organizational support for outside conferences.
• Assist with internal training organization.
• STAR/Salesforce Data Management: Monitor job codes and ensure client data accuracy and updates.
• Data Management: Handle data for FloQast, Suralink, GFR, and OneHub.
• Set up, monitor, and finalize engagement binders.
• Workflow and Process Tracking Manage FloQast Tasks: Oversee budget creation, template management, user setup, sending requests.
• Word Processing: Generate and process preparation and compilation of financial statements, including Reach Reporting.

Administrative Coordinator – Client Accounting & Advisory Team

• Provides comprehensive administrative assistance to the Chief Regional and Market Officer (CRMO).
• Supports projects as directed by the Senior Manager of Regional Strategy & Implementation.
• Coordinates and manages logistics for large team meetings and events.
• Maintains accurate records and required databases.
• Processes and tracks expenses by preparing and submitting invoices.

Administrative Assistant – Regional Markets

• Provide administrative support for the GAPS Team
• Handwrite cards to alumni and mail to the appropriate person or team
• Attend virtual meetings as needed; i.e. supervision, team meetings, etc.
• Maintain data in excel documents
• Keep Alumni data confidential
• Complete expense reports as needed
• Review communication channels and respond as needed
• Stay current with technical and professional growth and development
• Perform other duties and projects as assigned

Administrative Assistant II

• Provide administrative support to leadership and executive team members.
• Manage calendars, coordinate meetings, and schedule appointments
• Arrange travel accommodation and assist with expense reporting
• Prepare presentations, reports, meeting agendas, and business correspondence
• Coordinate meetings, leadership events, and site communications
• Support internal communications and company culture programs
• Maintain strong organization and time management
• Assist with onboarding activities including new hire paperwork, orientation scheduling, and employee setup processes
• Support HR compliance requirements including I-9 administration, record keeping and policy adherence
• Maintain electronic employee files and ensure HR records are accurate and up to date
• Support HR initiatives such as employee engagement activities, recognition programs, and company events
• Prepare basic HR documents including employment verifications, letters, and routine communications
• Maintain confidentiality of employees and company information
• Assist with data entry and reporting within HR systems
• Collect, audit and ensure accurate payroll and time keeping reporting

Executive Administrative Assistant, HR Coordinator

• Provide comprehensive administrative support including managing complex calendars and travel arrangements, scheduling meetings, managing expenses and badge requests.
• Create, edit, and format documents and presentations. Ensure all materials are accurate, professional, and align with team standards.
• Serve as a liaison between the executives and internal/external stakeholders. Craft clear and impactful communications and handle confidential information with discretion and professionalism.
• Organize and facilitate team meetings and events, including finding conference rooms, preparing agendas, organizing safety presenters, taking notes, and following up on action items as needed.
• Identify opportunities for process improvement and take the initiative to implement solutions that enhance productivity and efficiency. Provide back up support to others as needed.
• Work across various departments to gather information, coordinate efforts, and ensure the successful completion of projects. Build and maintain strong relationships with colleagues at all levels, particularly EA peers on other teams.
• Assist leaders with their travel arrangements and submission of travel expenses.
• Assist in the planning and execution of events, ensuring all logistics are handled seamlessly as needed.

Administrative Assistant jobs in Missouri

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Administrative Assistant

Administrative Assistant

HR Administrative Associate – Contract, Talent Acquisition

Executive Administrative Assistant – Embedded Platform Systems, Infrastructure

Administrative Coordinator

Administrative Assistant

Office Manager – Executive Assistant

Clinic Administrative Coordinator

Executive Administrative Assistant, Strategy

Administrative Coordinator – Client Accounting & Advisory Team

Administrative Assistant – Regional Markets

Administrative Assistant II

Executive Administrative Assistant, HR Coordinator

Executive Administrative Assistant