Administration

• Responsible for overall management of the Department’s Administrative Services including Payroll and Human Resources.
• Direct, manage, plan and coordinate all aspects of Administrative Services such as payroll, employment, compensation, compliance, employee relations, and policy setting.
• Serve as faculty and staff liaison between the Department and other outside units in administrative matters.
• Direct, manage, plan, and coordinate the department's faculty and staff payroll and approvals.
• Provide expertise and guidance in complex personnel issues in conjunction with WUSM Human Resources.
• Develop and maintain policies and procedures related to payroll, employee relations, and compensation to ensure compliance with University guidelines.

Senior Manager, Department Administration – Radiology

• Design, implement, and maintain cloud platform services supporting Kubernetes, containers, ingress, storage integration, secrets management, and service connectivity
• Build and sustain reusable deployment patterns for Commercial-Off-The-Shelf (COTS), Open Source Software (OSS), and internally customized applications
• Develop and maintain automation for platform provisioning, upgrades, patching, and lifecycle support
• Manage cluster lifecycle activities including: Cluster upgrades, Node management, Add-on management, Observability integration, Resilience improvements, Capacity planning
• Support Azure Kubernetes Service, OpenShift, Tanzu, or similar shared platform services
• Partner with infrastructure and application teams to onboard services onto the platform
• Troubleshoot and resolve platform hosting, connectivity, and integration issues
• Support monitoring, logging, alerting, and platform health management
• Improve deployment consistency using: Helm-based configuration, Git-based workflows, Infrastructure as Code
• Establish and maintain platform documentation, standards, and support procedures
• Evaluate and implement platform capabilities that improve scalability and ease of operations
• Provide mentorship and technical guidance to junior engineers

Cloud Platform Administrator – Mid-Level, Senior or Lead

• Provide administrative support for assigned Account Executives, including CRM tracking, SharePoint site management, proposal preparation, sales research, and customer requests.
• Consistently meet reporting deadlines and deliver accurate, high-quality sales documentation.
• Build and maintain strong relationships with our existing maintenance customers by delivering exceptional service and support.
• Organize, track, and follow up on action items while facilitating effective communication between internal teams and stakeholders.

Building Services Administrator

• Manage, enhance, and deliver high-quality equity plan administration and participant services for our global employee population
• Lead the deployment, maintenance, initiation of change, and administration of Boeing’s equity program, including annual, monthly, and supplementary grant cycles
• Lead interactions with equity plan service providers to ensure data integrity and timely resolution of issues
• Support process testing and system implementations/upgrades
• Support management of grant lifecycle activities: grant setup, enrollment, modifications, cancellations, exercises, payouts, forfeitures, and post-termination processing
• Manage Section 16 reporting obligations, including preparation, review, and timely filing of Forms 3, 4, and 5
• Coordinate with Corporate Secretary and external counsel/filing agents to ensure accurate ownership disclosures
• Assist in preparing relevant sections of SEC filings, including compiling and reconciling share reserve and dilution metrics
• Manage Board of Directors compensation inquiries and process 1099s
• Act as primary point of contact for internal stakeholders, delivering clear guidance on grants, vesting, exercise, taxation, withholding, and plan rules
• Maintain and improve program documentation, administrative processes, system configurations, and participant communications
• Supports equity program design and deployment to ensure incorporation of best practices and compliance requirements
• Support annual compensation review process alongside total rewards partners
• Stay abreast of equity compensation trends and changes
• Lead and/or participate in ad hoc project teams

Equity Compensation Administration Specialist

• Design, implement, and test data governance and compliance policies, including data classification, labeling, and DLP policies. Monitor and optimize these policies to align with regulatory requirements.
• Deploy and configure Microsoft Purview and integrated Microsoft 365 services. Administer and manage role groups, custom roles, and permissions within the Purview portal.
• Mitigate risks by protecting sensitive data from internal and external threats. Implement information protection and insider risk management solutions. Respond to data protection incidents and participate in security investigations.
• Manage and support eDiscovery workflows, which includes data collection, search, and export for legal and compliance teams.
• Collaborate with data architects, analysts, IT, security teams, and business application owners to implement solutions and enforce governance best practices. Provide training and support to users on data protection tools and policies.

Purview Administrator

• Coordinate patent application filing and prosecution with outside counsel
• Accurately docket and handle all data related to the worldwide patent portfolio
• Regularly review docket activity to supervise case progress
• Support IP Professionals with all administrative aspects of patent portfolio management
• Draft and review correspondence with Patent Offices and outside counsel
• Conduct research in Patent Center, PAIR, European Patent Register (EPO), and other patent- and IP-related databases
• Assist in identifying, evaluating, and implementing internal process changes

Patent Administrator

• Responsible for managing and maintaining Microsoft technologies and services
• Configuring, troubleshooting, and enhancing M365 services and applications
• Collaborating with other cloud support team members to support end-users
• Utilizing Microsoft 365 tools to maximize productivity, collaboration, and data security
• Completing incident tickets and service requests within SLA and in a modern tracking system
• Working with desktop support, infrastructure, networking, and security engineering teams to resolve issues found in the environment
• Attend internal meetings or with the customer as required
• Provide weekly reporting of issues and projects
• Utilize M365, and other tools to support a highly mobile, zero trust and geographically diverse customer
• Ability and willingness to work extended hours or modified schedule for planned and emergency work
• Perform other duties as assigned

M365 Cloud Administrator

• Design, implement, and maintain cloud platform services supporting Kubernetes, containers, ingress, storage integration, secrets management, and service connectivity
• Build and sustain reusable deployment patterns for COTS, OSS, and customized applications
• Develop and maintain automation for platform provisioning, upgrades, patching, and lifecycle support
• Manage cluster lifecycle activities including upgrades, node management, add-on management, observability integration, resilience improvements, and capacity planning
• Support Azure Kubernetes Service, OpenShift, Tanzu, or similar shared platform services
• Troubleshoot and resolve platform hosting, connectivity, and integration issues
• Support monitoring, logging, alerting, and platform health management
• Improve deployment consistency using Helm-based configuration, Git-based workflows, Infrastructure as Code
• Establish and maintain platform documentation, standards, and support procedures
• Evaluate and implement platform capabilities that improve scalability and ease of operations
• Provide mentorship and technical guidance to junior engineers

Cloud Platform Administrator, Mid-Level, Senior, Lead

• Select and manage a team of data modernization and informatics staff
• Lead the team’s strategic planning and implementation process
• Manage data infrastructure to improve data integration, enhance interoperability, assure effective data governance, and support the development of reporting and visualizations
• Ensure modernization efforts achieve improved timeliness and quality of data, better coordination of data activities and systems, reduction of data burden, and integration of emerging and open-source technologies where possible
• Coordinate with experts across the agency to assess the agency data environment and identify improvements required for the development of an effective data warehouse and data integration strategy.

Senior Application Administrator

• Review daily and monthly NAV calculations performed by fund administrator for hedge funds, ensuring accuracy and timely delivery.
• Assist with investor allocations, subscriptions, and redemptions.
• Cayman, Bermuda or any offshore funds jurisdictional experience.
• Experience with multi series fund of funds with complex redemption scheduling and cash management.
• Collaborate with Client Service Teams and Portfolio Managers to manage investor interests as part of the subscriptions process.
• Manage communications with service providers, including fund administrators, custodians, and auditors.
• Collaborate closely with the investment team on the ongoing management of investments and the launch of new strategies.
• Support internal groups involved in hedge funds, Private Equity investments, such as legal, tax, accounting, reporting, and compliance.
• Implement process and procedure improvements to enhance efficiency and effectiveness.

Senior Fund Administration Analyst

• Lead administrative and design activities for OpenShift Virtualization
• Deploy, configure, and maintain the OpenShift Virtualization operator
• Manage full VM lifecycle operations on KubeVirt
• Ensure platform high availability, node-failure resilience, disaster recovery readiness
• Provide subject matter expertise troubleshooting complex issues
• Monitor platform health, performance, and capacity using the OpenShift monitoring stack
• Lead technical teams supporting daily system operations for OpenShift Virtualization services
• Plan and manage virtualization team workloads, project tasks
• Enforce secure configuration and patch compliance across OpenShift and Virtualization components
• Apply GitOps and infrastructure-as-code patterns to VM and cluster configuration

Senior OpenShift Virtualization Administrator

• Independently manage the administration of research proposal submissions and award review.
• Reviewing budgets, leading departmental staff and faculty system-wide.
• Negotiating revisions to contracts.
• Developing and implementing processes and procedures related to research support.
• Responsible for program results and must regularly exercise independent judgment and discretion in the area of proposal submission and award review.
• Ensuring that all proposals and accepted awards follow applicable regulations and WSUpolicies and procedures.
• Ensuring that the needs and priorities of the University are met.
• Minimizing the risk to the University to the extent practicable.
• Draft and negotiate award agreements, contract agreements, and their respective amendments issued to subrecipients under federal and non-federal grants, cooperative agreements, and contracts.

Grant and Contract Administrator

• Support tenant centralization efforts by streamlining identity integrations
• Ensure secure access management across multiple systems
• Configure and manage identity solutions
• Enable seamless user migrations
• Maintain compliance with security policies
• Collaborate with cross-functional teams

Identity and Access Administrator

• Coordinating and organizing the prequalification process and ensuring subcontractors are requalified every year and completing prequalification scorecards.
• Working with project team, estimating team, and proposal team to collect all required information for an RFP.
• Writing RFPs and ensuring all required information is posted for subcontractor review.
• Posting, organizing, and managing all bid events in Monday.com.
• Acting as the main contact for subcontractors during their bid process.
• Organizing and running all pre-bid meetings and acting as liaison between project team and subcontractors for site visit organization.
• Working with team members to ensure all subcontractor RFIs are answered and sent to subcontractors in a timely manner.
• Working with subcontractors the day a bid is due to ensure they have posted their bid and proposal correctly.
• Coordinating internal and external reviews of subcontractor proposals.
• Collaborating with teams to evaluate and score subcontractor proposals based on established criteria.
• Training subcontractors in the bid management software.
• Working closely with estimating staff to identify subcontracted scopes and quantify subcontracted work.
• Acting as a liaison between the estimating and proposal management teams to ensure all teams understand changes and nuances of subcontractor pricing.
• Acting as a liaison between the SCM team and subcontractors to ensure all parties have adequate information to appropriately bid the work.
• Working with new subcontractors and getting them onboarded into the bid event system.
• Organizing the subcontractor scoring process with the internal teams.
• Organizing subcontractor proposals for proposal submittal according to client and proposal requirements.

Proposal & Subcontractor Administrator

• Support the Enterprise AI & Data (EAI&D) Leadership Team by managing 3 directors' calendars
• Coordinate domestic travel and reconcile expenses reports
• Prioritize meetings to support the rhythm of business
• Schedule conference rooms and coordinate meeting logistics
• Handle procurement invoices and support event logistics

Executive Office Administrator – EOA

• Oversee all aspects of Docusign’s global equity plans and programs across the award lifecycle, including RSUs, PSUs and ESPP
• Lead and develop Docusign’s stock plan administration team and processes to deliver excellence over the long term
• Build and enhance the tools, technology, integrations, automations and other processes that enable equity compensation at scale for a publicly traded company, including support for audit, IRS, SOX, SEC and other compliance requirements
• Serve as Docusign’s senior equity expert, advising Legal, HR, Finance and other teams as needed
• Support Docusign’s global growth, working with internal partners and external experts to deliver efficient, compliant equity compensation and employee education inside and outside the U.S.
• Work with Corporate Legal, Accounting and other teams to support external disclosures, including Section 16 filings and equity information in Docusign’s 10-Q/K, proxy and other SEC reports
• Ensure accurate equity systems and records, including ownership of Equity Edge platform
• Meet month-, quarter- and year-end reporting and reconciliation requirements timely and accurately
• Coordinate with Payroll, Tax and other teams to ensure accurate and timely tax withholding and reporting
• Oversee annual reporting forms and year-end tax statements required by global tax authorities
• Deliver best-in-class participant self-service and support options for employee participants in RSU, ESPP and other programs
• Design, deliver and evolve employee-facing education and enablement programs, including localized options outside the U.S.
• Assist in review, operation and tracking for 10b5-1 plans

Director, Stock Plan Administration

• Provide advanced administrative, technical, scheduling, and visualization support for Military Construction (MILCON) and Installation Communication Grid (ICG) initiatives in support of Marine Corps Installations Command (MCICOM)
• Develop high-quality visuals, graphics, and presentation materials to support briefings for MCICOM leadership and senior Marine Corps stakeholders
• Translate complex technical concepts into clear, visually compelling formats including dashboards, infographics, charts, and executive summaries
• Serve as a Subject Matter Expert (SME) in project scheduling, including development, maintenance, and analysis of Integrated Master Schedules (IMS)
• Lead Integrated Master Schedule (IMS) development across multiple projects and programs, ensuring alignment with mission objectives and delivery timelines
• Provide future schedule planning support, including long-range planning and forecasting of program activities and deliverables
• Support future milestone planning to define, track, and manage key program events and decision points
• Conduct dependency mapping to identify and manage interdependencies between projects, systems, and stakeholders
• Perform critical path analysis to identify schedule drivers and potential impacts to program timelines
• Conduct schedule risk assessments and support the development of mitigation strategies to address potential delays or conflicts
• Utilize tools such as Microsoft Project, Primavera P6, or equivalent scheduling software to manage timelines, dependencies, and resource planning
• Provide program management support including schedule tracking, meeting coordination, action item management, and deliverable tracking

Senior Technical Administrator

• Support the daily operations of the practice by assisting with client communication, scheduling, referrals, and general administrative tasks
• Serve as a central point of coordination between clients, therapists, and administrative processes
• Maintain accurate logs and trackers (Call Log, Referral Tracker, etc.)
• Ensure administrative workflows are followed consistently and thoroughly
• Communicate payment-related information clearly and professionally when needed
• Assist with basic billing tasks including charging services and supporting client balances
• Support daily office operations and ensure a smooth and organized environment
• Assist with administrative tasks, documentation, and coordination as assigned
• Assist with social media coordination and content collaboration as directed

Office Administrator

• Serve as the primary point of contact for the Adviser, managing incoming correspondence, emails, and telephone calls and ensuring inquiries are handled promptly and professionally.
• Monitor and review all incoming and outgoing correspondence and requests for action, determining appropriate disposition or follow-up and consulting with leadership as needed.
• Coordinate taskings and paper flow by assigning actions to office leadership and relevant staff, tracking status, and ensuring timely completion.
• Leverage comprehensive knowledge of office functions to screen, prioritize, and route materials of special interest or sensitive nature directly to the Adviser or other appropriate officials.
• Apply strong editorial and quality assurance skills to proofread and edit documents, confirming that required clearances and coordination have been obtained and that final products meet established objectives and standards.
• Meet regularly with the Adviser and office staff to review invitations and meeting requests; coordinate meeting logistics, including room reservations or virtual platforms, and arrange visitor access for official meetings.
• Maintain the Adviser’s calendar accurately, ensuring appropriate scheduling, deconfliction, and prioritization of engagements.
• Manage time and attendance reporting in TATEL, ensuring accurate and timely entries for the Adviser and office staff.
• Coordinate all aspects of travel for the Adviser and office staff, including serving as Travel Arranger; preparing travel authorizations; arranging passports, visas, and reservations; collaborating with the travel team to close out vouchers; and uploading required receipts.
• Support the completion of annual performance evaluations by assisting with data entry and updates in the ePerformance system.
• Oversee procurement of office supplies and materials, including business cards, in accordance with office needs and applicable procedures.
• Provide courteous, responsive customer service to visitors and callers via telephone, correspondence, email, and in-person interactions, including controlling access to the office suite and escorting visitors to and from meetings with the Adviser.
• Perform routine administrative tasks such as photocopying, scanning, faxing, and distributing mail.
• Maintain and update the Adviser’s business contact lists by capturing and organizing contact information (e.g., scanning business cards and maintaining contact databases).
• Help manage office data repositories (e.g., SharePoint, OneDrive) and support updates to internal and external office websites to ensure information is current and accurate.
• Assist with the management of office social media accounts, supporting content updates and coordination in line with office communications objectives.
• Track and reconcile travel and office-related expenses to support accurate budgeting, reporting, and reimbursement.
• Other Duties as assigned.

• Responsible for residential operations within DSHS's Region 2 North
• Fiscal management and service delivery
• Quality assurance and crisis management
• Customer service and employee development plans
• Compliance with WACs and contract outcomes
• Active participant in SA leadership, setting and implementing strategy, collaborating with other Administrators and service areas

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