Building Services Administrator

MacDonald-Miller Facility Solutions

Building Services Administrator supporting Service Maintenance sales team at MacDonald-Miller Facility Solutions. Ensuring administrative support, customer service excellence, and effective communication with teams.

Posted 6/9/2026full-timeSeattle • Washington • 🇺🇸 United StatesMid-LevelSenior💰 $32 - $41 per hourWebsite

About the role

Key responsibilities & impact

Provide administrative support for assigned Account Executives, including CRM tracking, SharePoint site management, proposal preparation, sales research, and customer requests.
Consistently meet reporting deadlines and deliver accurate, high-quality sales documentation.
Build and maintain strong relationships with our existing maintenance customers by delivering exceptional service and support.
Organize, track, and follow up on action items while facilitating effective communication between internal teams and stakeholders.

Requirements

What you’ll need

A minimum of four years of administrative experience.
Proficiency with Adobe Acrobat and Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint.
Strong verbal, written, analytical, interpersonal, and active listening skills.
The ability to work effectively and professionally in a fast-paced, deadline-oriented environment.
Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously.
The ability to work collaboratively with a wide variety of personalities and teams with minimal supervision.
A positive, customer-focused "no problem" attitude and service mindset.
The ability to set goals, meet deadlines, adapt to changing priorities, and take ownership of responsibilities.
The ability to work both independently and as part of a team.

Benefits

Comp & perks

Medical, dental, vision for employees (coverage available for dependents for shared premium).
401k retirement plan including Company matching.
Vacation and Sick Compensation (PTO), and Holiday Pay!
Disability income protection including short term and long-term disability.
Employee and dependent life insurance.
Wellness Program.
Employee Assistance Program.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative supportCRM trackingproposal preparationsales researchreportingdocumentationSharePoint managementMicrosoft OfficeAdobe AcrobatExcel

Soft Skills

verbal communicationwritten communicationanalytical skillsinterpersonal skillsactive listeningorganizational skillsattention to detailcustomer servicegoal settingadaptability