MacDonald-Miller Facility Solutions

Mechanical Engineer

• Produce fully coordinated, accurate HVAC and plumbing system designs that meet project requirements, codes, and quality standards.
• Oversee multiple projects simultaneously, ensuring schedules, budgets, and performance goals are consistently achieved.
• Coordinate project workflows, delegate tasks effectively, and guide team members to deliver on time and with precision.
• Work closely with architects, engineers, project managers, and field teams to ensure design intent aligns seamlessly with construction execution.
• Create and maintain detailed calculations, reports, and design drawings using Revit, AutoCAD, and Bluebeam Revu.
• Mentor and train team members to strengthen technical expertise, uphold company standards, and support professional growth.
• Drive process improvements and introduce new technologies that enhance design efficiency and project delivery.

Design Engineer

Sales

• Set clear goals for both them and their team while driving new service and maintenance sales opportunities.
• Achieve (or exceed!) sales revenue targets while removing obstacles, solving problems quickly, and creating a culture of continuous improvement.
• Develop each team member through clear quotas, strong coaching, regular feedback, and product knowledge growth.
• Model transparency, humility, and trustworthiness. Seek feedback, stay grounded, and show up as an authentic leader.
• Provide a clear path forward while strengthening the partnership with the broader Service Leadership Team.
• Champion MacMiller’s values by promoting the company, celebrating wins, and cultivating a team culture that is both competitive and deeply collaborative.

Sales Manager – Services Maintenance

Executive Assistant

• Provide proactive, high-level support to manage time, communications, and priorities.
• Act as the central coordination point across Portland & Inland Northwest, streamlining operations.
• Play a key role in internal communications, keeping teams informed and engaged.
• Own and manage complex calendars, ensuring meetings align with strategic objectives.
• Draft, review, and manage executive-level communications.
• Plan, prepare, and support executive and leadership meetings.
• Track high-priority tasks, manage workflows, and support special projects.
• Maintain and improve administrative systems, document management, and executive-level deliverables.

Project Manager

• A leader who coaches and trains team members to expand their knowledge and develop their skills in project management’s core functions.
• Manage, monitor, predict, and communicate all facets of financial stewardship to stakeholders.
• Proactively assess and identify risk throughout the project lifecycle.
• Cultivate connections and build trusted partnerships with our internal and external customers.
• Ensures the execution of a project’s scope of work.
• Builds project schedules, overseeing the resolution of risk elements and execution of key milestones.
• Ensures all resources are identified and tasked to facilitate successful project execution.
• Skillfully facilitates proactive and effective communication amongst all stakeholders.

Senior Project Manager – Energy, Sustainable Solutions

Recruitment

• Support recruiting efforts by sourcing candidates, maintaining pipelines, and keeping job postings and applicant tracking systems accurate and up to date.
• Manage interview scheduling and logistics, and help coordinate training sessions by handling calendars, rooms, materials, and technology so events run smoothly.
• Serve as a reliable point of contact for candidates, employees, trainers, and hiring managers, providing timely, professional communication and a positive end-to-end experience.
• Keep recruiting and training programs organized by maintaining workflows, onboarding support, calendars, records, and general administrative tasks.
• Maintain accurate data in recruiting and training systems, produce basic reports, and support process improvements and special projects as needed.

HR Program Coordinator – Recruiting, Training

IT Support

• Manage the full lifecycle of the permitting process, ensuring all applications are prepared accurately and submitted on time.
• Collaborate closely with engineering, sales, and project teams to gather required documentation.
• Ensure regulatory compliance and provide clear, ongoing updates on permit status.
• Independently prepare and submit complete permit application packages, including all required forms.
• Review drawings and submittals for accuracy and completeness.
• Track, monitor, and report permit-related costs to support accurate job costing and financial transparency.
• Build and maintain strong working relationships with local jurisdictions and internal stakeholders.

Permit Specialist

Software Engineer

• Lead the conceptualization, design, budgeting, and development of energy efficiency and performance-based projects.
• Manage the entire process from conducting initial feasibility studies to delivering final proposals for sustainable solutions.
• Identify new business opportunities, secure viable funding sources, and ensure client satisfaction while meeting financial targets.
• Conduct energy audits, site assessments, and technical analyses to achieve energy-saving targets.
• Create innovative energy-efficient solutions and collaborate with the Engineering team for optimal systems approach and equipment selection.
• Develop financial models by calculating payback periods and energy cost savings and prepare detailed project proposals with budgets.
• Collaborate with internal and external stakeholders to ensure alignment on project scope, budget, and timelines.

Project Developer

Compliance

• Manage and improve the performance of our customers' buildings via cultivating client relationships and delivering insight by analyzing building data.
• Help customers navigate the WA state Clean Building Performance Standards (CBPS) via Certified Energy Benchmarks, Energy Star Portfolio Manager verification, and compliance consultations.
• Be an integral member of MacDonald-Miller's Smart Building Services team and operate in a service environment, critically problem solve, and execute action plans.
• Responsible for key performance indicators that measure and evaluate the success of assigned customers.

Smart Building Analyst – Compliance

Sales Operations Manager

• Maintain and optimize systems to ensure visibility, reporting, and responsiveness.
• Keep CRM data accurate and up to date to support timely reporting and strategic planning.
• Route RFPs to the right internal teams for evaluation and action.
• Draft and distribute winning emails to internal teams and client stakeholders.
• Submit and reconcile expense reports in line with company policy.
• Ensure smooth project transitions and maintain visibility across departments.
• Support pursuit-to-project handoffs by initiating job setup and verifying system accuracy.
• Collaborate with the Sales Operations Lead to create compelling proposals for T&M, Sustaining, and Lump Sum contracts.
• Serve as a bridge between teams to align and execute shared goals.
• Prepare high-quality presentation materials, agendas, and reports for internal and client meetings.

Sales Operations Specialist

Human Resources

• Take full ownership of HR systems and tools—driving reliable administration, strong data integrity, accurate reporting, and high adoption across the organization.
• Ensure ongoing compliance with federal, state, and local employment laws.
• Lead, coach, and develop the HR Business Partners and HR Operations team.
• Serve as a hands-on leader in employee relations, guiding complex cases and investigations.
• Streamline and standardize HR workflows to improve efficiency, clarity, and responsiveness.

HR Operations Manager

Accountant

• Maintain proper budgetary documentation for MMFS projects.
• Understand and complete change orders and payroll and invoice documentation.
• Collaborate with suppliers and vendors to ensure accurate financial information.
• Report to Project Accountant Manager on a collaborative team.
• Create and submit invoices with required documents to customers.
• Collect outstanding invoices.
• Process transfers and new jobs/change orders.
• Process subcontractor invoices.

Project Accountant

• Support the Sales Operations Lead to drive sales efficiency and operational alignment.
• Manage CRM data for accuracy and support reporting.
• Coordinate logistics for customer events and meetings.
• Provide operational support for key project deliverables and compliance documentation.
• Lead weekly production meetings and track action items.

• Maintain and optimize systems to ensure visibility, reporting, and responsiveness.
• Keep CRM data accurate and up to date to support timely reporting and strategic planning.
• Route RFPs to the right internal teams for evaluation and action.
• Draft and distribute winning emails to internal teams and client stakeholders.
• Submit and reconcile expense reports in line with company policy.
• Coordinate industry memberships, sponsorships, and renewals.
• Ensure smooth project transitions and maintain visibility across departments.
• Support pursuit-to-project handoffs by initiating job setup and verifying system accuracy.
• Maintain project lifecycle records for accounting, sales tracking, and operational reference.
• Ensure all relevant project data is accessible and properly documented from start to finish.
• Collaborate with the Sales Operations Lead to create compelling proposals for T&M, Sustaining, and Lump Sum contracts.
• Organize internal tools, templates, and sales resources for efficiency.
• Provide day-to-day administrative support, including scheduling, document management, and meeting coordination.
• Serve as a bridge between teams to align and execute shared goals.
• Coordinate with departments to streamline workflows and support business unit objectives.
• Gather client feedback and performance metrics to drive continuous improvement.
• Contribute to the refinement of sales operations tools, processes, and best practices.
• Support the Business Unit Director and Sales Operations Lead in operating efficiently and strategically.
• Manage schedules, communications, and priorities for business unit leadership.
• Prepare high-quality presentation materials, agendas, and reports for internal and client meetings.
• Coordinate logistics for travel, events, and meetings to ensure smooth execution and professionalism.