Maintenance Contract Administrator

MacDonald-Miller Facility Solutions

Maintenance Contract Administrator supporting Building Services divisions at MacDonald-Miller, overseeing customer maintenance contracts and ensuring operational excellence.

Posted 7/14/2026full-timeSeattle • Washington • 🇺🇸 United StatesJuniorMid-Level💰 $29 - $35 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in contract management, including setup, updates, and cancellations, while ensuring compliance and accuracy. Strong organizational and communication skills facilitate effective coordination and customer service.

Highest-signal resume keywords

Contract SetupDatabase ManagementAdobe Acrobat ProficiencyMicrosoft Office ProficiencyOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Contract SetupData EntryDatabase ManagementContract CancellationsService Holds

Soft Skills

Verbal CommunicationWritten CommunicationAnalytical SkillsInterpersonal SkillsActive Listening

Tools & Technologies

Adobe AcrobatMicrosoft OutlookMicrosoft ExcelMicrosoft WordMicrosoft PowerPoint

Industry Keywords

Maintenance AgreementsContract AddendumsCustomer HandoffService SchedulesWork Orders

About the role

Key responsibilities & impact

Accurately review and set up all new maintenance agreements and contract addendums to ensure compliance, proper system entry, and a smooth customer handoff.
Coordinate the launch of new maintenance agreements by assigning tasks, establishing service schedules, and generating work orders on time and without errors.
Efficiently manage contract update requests from the field, including location changes, scope revisions, and other adjustments that keep agreements current and accurate.
Process contract cancellations and service holds promptly while ensuring all actions align with company procedures and customer expectations.
Become a trusted point of contact for internal teams and customers by responding quickly to inquiries, resolving issues professionally, and delivering excellent service.

Requirements

What you’ll need

A minimum of two years of prior administrative experience.
Experience with contract setup, data entry, and database management preferred.
Proficiency in Adobe Acrobat and Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint.
Strong verbal, written, analytical, interpersonal, and active listening skills.
Excellent organizational skills with a high level of accuracy and attention to detail.

Benefits

Comp & perks

Medical, dental, vision for employees (coverage available for dependents for shared premium).
401k retirement plan including Company matching.
Vacation and Sick Compensation (PTO), and Holiday Pay!
Disability income protection including short term and long term disability.
Employee and dependent life insurance.
Wellness Program.
Employee Assistance Program.