Administration

• Own the onboarding experience for new hires across Sales, Marketing, and Operations
• Train and mentor team members on system functionality, workflows, and best practices
• Maintain and continuously improve SOPs as sales and marketing processes change
• Build and maintain recurring reports and dashboards covering pipeline, lead source, rep activity, conversion, and other key sales and marketing metrics
• Own data quality by maintaining custom properties, list segmentation, and pipeline/deal stage configuration

HubSpot Administrator

• This job is responsible for preparing and reviewing documentation in accordance with the bank's policies and procedures to facilitate closings with the client and ensure lien perfection.
• Key responsibilities include working on highly complex documentation, supporting Loan Administrators with their primary responsibilities, and assisting the Market Leader in directing workflow and performing quality assurance.
• Job expectations include working with company vendors, legal counsel, line partners, and clients to ensure world class documentation accuracy.

Document Administrator III – Syndicated & Corporate Lending

• Draft, review, negotiate, and administer subcontracts, NDAs, teaming agreements, consulting agreements, modifications and other related contractual agreements
• Administer and manage contracts and subcontracts throughout the full lifecycle, from aiding in requirement generation and proposal development through contract closeout
• Develop, issue, and manage RFP packages and evaluate proposals for compliance, pricing, risk, and contractual requirements
• Perform price analysis and develop negotiation strategies; negotiate pricing, terms and conditions to secure cost savings and favorable business outcomes
• Interpret and apply prime contract flowdowns and ensure appropriate subcontract terms are incorporated
• Execute contracts, subcontracts, and modifications in accordance with FAR/DFAR regulations, laws and company policies
• Perform post-award administration, including managing modifications, monitoring deliverables and milestones, facilitating invoicing, performance issues and supporting contract closeout activities
• Monitor subcontractor performance against statements of work, schedules, and funding requirements
• Ensure compliance with contractual, regulatory, and internal company procedures beyond FAR/DFAR requirements, including documentation standards and record retention practices
• Provide guidance to internal stakeholders on FAR/DFARS compliance, contract/subcontract structuring, and operational risk; developing and implementing risk mitigation strategies
• Partner with cross-functional program teams across the company including program management, finance, engineering, sales, and legal to resolve difficult supplier or subcontractor issues
• Identify and escalate contractual, financial, schedule, IP, and performance risks to leadership in a timely manner
• Provide clear, concise verbal and written communication to internal and external stakeholders, including customers, government representatives, and subcontractors

Contract/Subcontract Administrator

• Establishment of temporary project sites; to include setup of dock space, heavy lift yards, medical facilities, site offices, and utilities
• Sourcing materials and procurement of operating safety supplies and services (Spill kits, DOT Drums, etc.)
• Maintaining records of requisitions, purchase orders, and repair orders
• Purchase approved parts, supplies, and consumables for office, shore, and vessels (if needed)
• Labeling/Receiving new material in FIIX Systems upon arrival
• Responsible for keeping track of on-site receipts from purchases
• Assist Site Manager/Contract Manager/Project Manager/SSHO in the office with administrative and clerical duties
• Performs other related duties as assigned.

Site Administrator

• Manage all LOA, Return to Work and Accommodation requests
• Make determinations based on state and federal regulations
• Ensure on-going claim management is within company service standards and industry best practices
• Review PLOA and ADA claims to determine eligibility
• Coordinate efforts at each stage in the LOA process including the Return to Work process and Accommodation requests
• Identify action plan and manage Return to Work process
• Communicate decisions and ongoing expectations with claimants and supervisor
• Educate and train the field on LOA process to ensure compliance
• Track and code documentation in accordance with internal workflow processes
• Stay abreast of related regulatory policies

LOA Administrator

• Year end testing for DC plans
• Answer questions from the client service team on retirement plan subjects
• Assist with plan terminations and EPCRS corrections
• Provide consulting services to sponsor and advisors as needed

Senior Associate, Retirement Plan Administration

• Manage and support DB2 for z/OS subsystems in a mission-critical enterprise environment
• Install, configure, and maintain DB2 for z/OS subsystems
• Perform version upgrades, patching (PTFs/APARs), and system maintenance
• Manage subsystem configuration and initialization parameters
• Maintain core DB2 components: ZPARMs (DSNZPARM), Buffer pools, Logs and BSDS, Catalog and directory
• Monitor and tune DB2 system-level performance (CPU, memory, I/O)
• Optimize: Buffer pools, Locking and concurrency, Thread and connection performance
• Support capacity planning and performance analysis using DB2 and system tools
• Manage and support DB2 Data Sharing environments (Sysplex)
• Ensure DB2 availability and resilience through DR strategies
• Analyze and resolve subsystem failures, connectivity issues affecting DB2 operations
• Perform root cause analysis and implement preventive actions
• Support interaction with: Batch (JCL), CICS, IMS, MQ and distributed systems

Mainframe Administrator

• Maintain responsibility of client caseload management. Primary contact for assigned caseload.
• Deliver testing results and year end packages to clients. Make sure any compliance corrections are completed timely and 5500s are signed and filed timely.
• Track data received/not received from clients and follow up accordingly
• Consult with clients, advisors and other parties on plan related issues to develop long-term relationships.
• Work with clients, advisors and other internal teams to resolve compliance issues and answer questions as they come up.

Retirement Plan Administration Consultant

• Help manage and secure the modern Microsoft 365 environment
• Collaborate with Head of Security and IT Administrator to strengthen identity management, endpoint security, compliance, and operational workflows
• Maintain a secure, efficient, and well-managed Microsoft ecosystem
• Play a key role in cloud security and administration

Administrator

• Ensures that loan documentation and lien perfection meets bank policies and procedures and that work products are delivered in an accurately and timely manner
• Leads documentation, due diligence and collateral perfection, and monitoring of loan documentation for a specific market segment
• Reviews documents for accuracy, timely delivery, and necessary research requirements to ensure documentation reflects the appropriate transactional information and elimination of controllable rework
• Reviews the loan approval and loan documents prepared by counsel to ensure consistency and adherence to requirements
• Designs a robust filing and organizational process to assist in completing primary financial booking and initial loan funding
• Works closely with Client Managers, Credit and Portfolio Officers, agency management, internal and external legal counsel, and many internal operational support units to ensure seamless execution of transactions
• Review Closing Disclosures and Change of Circumstance documentation for TRID compliance, validate fee accuracy, and loan terms, and identify tolerance violations and required tolerance cures
• Identify, document, and track loan defects, exceptions, and compliance issues through resolution
• Monitor and meet established internal and external Service Level Agreements (SLAs)

Document Administrator III – Private Bank

• Support the Tier 1 Help Desk for US Army North
• Primary escalation engineer for VMware, ESXI and vSphere issues
• Experience with VMWare STIGS in a DOD environment
• Configuration of Certificate based logons (CAC)
• Install and configure new applications including web servers, OS, and infrastructure components
• Work on desktop deployments, imaging, troubleshooting and account creations
• Create and manage data backup on external hard drives
• Develop recovery programs for natural or man-made disasters
• Improve server performance by tracking and solving user issues
• Assist with restorations, application installation, testing, Tier 2 and Tier 3 support
• Analyze and fix performance issues related to networking and OS and provide application upgrades
• Configuration management, monitoring, and maintenance of all hosted servers
• Provide technical solutions to difficult problems
• Support surge requirements of 24/7 during key exercises or real-world events

Virtualization Administrator

• Responsible for the lease administration application (CoStar Real Estate Manager) and ensure the accurate maintenance of lease records, critical dates, lease abstracts, rent schedules, and related documentation within the lease administration system.
• Support the administration of financial obligations associated with leased spaces, including rent obligations, operating expenses, and related payment activity.
• Review, verify, and reconcile landlord billings, payments, monthly obligations, and annual operating cost reconciliations against lease terms and financial system records.
• Manage lease renewals and support new lease transactions for global locations, including negotiating directly with landlords.
• Evaluate the local real estate market and ensure terms are competitive.
• Review and revise lease terms, perform transaction due diligence, and coordinate with internal partners for lease review and approval.
• Assist Global Real Estate Manager with office-related real estate projects, including relocations, build-outs, renovations, and space turnover activities.
• Provide secondary support for facilities-related matters, coordinating with landlords, vendors, and internal stakeholders to help address day-to-day facility issues as needed.
• Provide administrative and coordination support to the Global Manager of Facilities and Real Estate and assist with other related duties as assigned.

Senior Lease Administration – Transaction Specialist

• Own the onboarding experience for new hires across Sales, Marketing, and Operations, ensuring each person is set up in HubSpot and confident using the tools relevant to their role.
• Train and mentor team members on system functionality, workflows, and best practices – both one-on-one and in group sessions.
• Develop and maintain enablement materials, including role-based setup guides, quick-reference documentation, and training resources teams can self-serve from.
• Serve as the ongoing resource for user questions, adoption issues, and refresher training as tools and processes evolve.
• Maintain and continuously improve SOPs as sales and marketing processes change, ensuring documentation stays accurate and actionable.
• Manage documentation projects end-to-end, from identifying gaps and inconsistencies to drafting, reviewing, and publishing updates.
• Lead training and communication around process and system changes so teams understand not just what changed, but why.
• Partner with stakeholders across departments to standardize how work moves through the CRM.
• Build and maintain recurring reports and dashboards covering pipeline, lead source, rep activity, conversion, and other key sales and marketing metrics.
• Fulfill ad hoc reporting requests from sales leadership and other stakeholders, translating business questions into clear, accurate reports.
• Own data quality by maintaining custom properties, list segmentation, and pipeline/deal stage configuration.
• Identify and resolve duplicate, incomplete, or inconsistent records through regular audits and cleanup.
• Manage day-to-day system configuration and user support, triaging requests and escalating system-level issues appropriately.
• Support tool integrations between HubSpot and connected platforms, coordinating with the broader systems team as needed.

HubSpot Administrator I

• The Coupa Administrator supports the configuration, maintenance, and day-to-day operation of the Coupa Spend Management platform from a procurement perspective.
• Partner with procurement operations, sourcing, and finance teams to ensure the system runs efficiently, supports procurement processes, and provides a strong user experience.
• Execute system configuration changes across Coupa modules including Requisitioning, Catalogs, Supplier Management, and Invoicing.
• Maintain user roles, permissions, and access controls.
• Support catalog updates, supplier enablement, and data accuracy.
• Monitor system performance and resolve tickets or escalate issues as needed.
• Assist in maintaining procurement policies, workflows, and system controls aligned with governance standards.
• Support P2P processes including requisitioning, approvals, purchase orders, and invoicing.
• Serve as a primary point of contact for end-user support and issue resolution.
• Support development and maintenance of standard procurement reports and dashboards.

Coupa Administrator II

• Obtain released Technical Data package (TDP)
• Report overall Supply Chain Management (SCM) status reporting and overall execution of program SCM strategy
• Perform Material Requirements Planning (MRP)/critical path analysis for discrepant material as related to end item deliveries
• Assist with Supply Chain proposal activities
• Maintain Material Acquisition lead-time in PRISM
• Support timely purchase order (PO) placement
• Assist review Request for Quote (RFQ) / Request for Proposal (RFP) to Suppliers
• Disposition property, all closeout excess factory material, and all closeout inventory material
• Support SCM Metrics
• Assist in line of business (LOB)
• Manage return to vendor (RTV) management
• Support Diminishing Manufacturing Source (DMS)/Obsolescence/Life time buy (LTB)
• Provide support for performance of purchase orders/subcontracts utilizing Raytheon enterprise
• Travels up to 10%

Material Program Administrator

• Responsible for creating and disabling application accounts used within the Bank.
• Responsible for receiving, logging, dispatching User Administration tickets throughout the day.
• Monitor the User Administration inbox to ensure service requests are dispatched timely.
• Ensure on-boarding and off-boarding service requests are completed within defined SLA’s.
• Ensure job function change requests are completed within defined SLA’s.
• Complete password resets and application troubleshooting when required.
• Complete daily departmental duties as assigned in a timely and professional manner in accordance with the IT Department standards.
• Provide training to new team members as needed.
• Participate in task transfer training opportunities with other IT teams.
• Provide technical support via remote control tools or phone.
• Document new procedures and update existing knowledge articles.
• Identify process improvement opportunities.

User Administrator III

• Responsible for receiving, logging, dispatching User Administration tickets throughout the day.
• Monitor the User Administration inbox to ensure service requests are dispatched timely.
• Ensure on-boarding and off-boarding service requests are completed within defined SLA’s.
• Ensure job function change requests are completed within defined SLA’s.
• Complete password resets and application troubleshooting when required.
• Complete daily departmental duties as assigned in a timely and professional manner in accordance with the IT Department standards.
• Provide training to new team members as needed.
• Participate in task transfer training opportunities with other IT teams.
• Provide technical support via remote control tools or phone.
• Document new procedures and update existing knowledge articles.
• Identify process improvement opportunities.

User Administration III

• Responsible for integrity of overall residential loan administration (post-closing to modification/payoff) for assigned loans and customers
• Responsible for construction draw monitoring, including critical analysis of detailed construction documentation, sources and uses, title, surveys, inspections, insurance, and related requirements for managing construction risk
• Manages customer requests within the terms of residential real estate loan documentation, bank policy and business segment procedures
• Responsible for ongoing portfolio review and analysis for identification of potential risks and adverse situations that may impact the bank's interest
• Develops and maintains positive relationships with customers, title companies, construction consultants and contractors
• Provides support and coverage when other team members are out of the office

Senior Construction Loan Administrator

• Maintain and support Workday business processes, security roles, organizations, and tenant configurations.
• Configure and test Workday functionality, including business process updates, notifications, validations, and calculated fields.
• Assist with Workday releases by reviewing new features, assessing impacts, and coordinating testing activities.
• Monitor system performance and identify opportunities for process improvements and automation.
• Provide Tier 1 support for Workday questions, requests, and system issues.
• Manage and resolve Workday support tickets through ServiceNow, ensuring timely response and resolution.
• Triage, prioritize and track incidents, service requests, enhancements, and defect reports.
• Investigate and resolve system errors, security issues, data discrepancies, and business process concerns.
• Escalate complex issues to internal teams, Workday Support, or third-party partners as appropriate.
• Develop, maintain, and update Workday training materials, user guides, job aids, and process documentation to support end users and system adoption.
• Provide support to HR, Payroll, Finance, Managers, and team members regarding Workday functionality.
• Develop, maintain, and distribute Workday reports and dashboards.
• Assist business users in identifying reporting requirements and creating solutions to support their operational needs.
• Ensure data integrity through regular audits and validation activities.
• Maintain Workday security roles and user access in accordance with company policies.
• Support periodic security audits and compliance reviews.
• Assist with maintaining data privacy and confidentiality standards.
• Participate in Workday enhancement projects, implementations, and optimization initiatives.
• Develop and execute test plans for configuration changes, integrations, and Workday releases.
• Support data loads and system testing activities as needed.
• Communicate system changes, enhancements, and process improvements to stakeholders.
• Contribute to continuous improvement initiatives that enhance employee and manager experiences.
• Perform other functions as assigned.

Administration jobs in Texas

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HubSpot Administrator

Document Administrator III – Syndicated & Corporate Lending

Contract/Subcontract Administrator

Site Administrator

LOA Administrator

Senior Associate, Retirement Plan Administration

Mainframe Administrator

Retirement Plan Administration Consultant

Administrator

Document Administrator III – Private Bank

Virtualization Administrator

Senior Lease Administration – Transaction Specialist

HubSpot Administrator I

Coupa Administrator II

Material Program Administrator

User Administrator III

User Administration III

User Administration III

Senior Construction Loan Administrator

Workday Administrator