Administration

• Coordinate end-to-end logistics for new hire training classes: scheduling, room/venue booking, catering, AV needs, attendee travel, and hotel blocks
• Build and distribute training agendas, calendar invites, pre-work communications, and attendee welcome packets
• Manage on-site (or virtual) execution details during training weeks, troubleshooting issues in real time
• Track attendance, completions, and training records; maintain rosters and class documentation
• Manage calendars, meeting scheduling, and travel arrangements for training leadership
• Prepare meeting materials, take notes, and track action items for training team meetings
• Serve as the first point of contact for training-related questions from the field, routing requests to the right Owner
• Create, submit, and track purchase orders (POs) for training vendors, venues, materials, and services
• Maintain inventory of training materials, demo equipment, models, and supplies; manage shipping and fulfillment to field locations and training sites
• Administer the learning management system (LMS): course assignments, enrollments, completion tracking, and reporting
• Keep training content repositories (SharePoint/shared drives) organized and current
• Order and manage branded materials, print collateral, and workshop supplies
• Provide logistical support for regional workshops, physician speaker programs, and national/global sales meetings
• Coordinate with Marketing, Sales Leadership, and Clinical Excellence on cross-functional event needs
• Manage registration, signage, materials, and on-site coordination for training events

Sales Training Administrator

• Manage the daily CLO system and issue tracker reports
• Sets up new portfolios, assets and cash mapping input to CLO system
• Processes Agent Bank notices into system
• Researches discrepancies between portfolios with the same bond using report data
• Manages daily CLO issue tracker reports globally to ensure accurate information
• Ensures client responses on corporate actions are entered in a timely and accurate manner
• Clears past dues and unapplied balances
• Contacts Trustees and Agent Banks daily to ensure all missing payments or reports are received

Loan Asset Administrator

• Provide on-site technical support to a regional office and assist with tickets from locations across the US and Canada.
• Provide one-on-one end-user training (in person or remotely) and assistance on a variety of software applications and computer hardware, documenting user inquiries and problems and working towards a solution.
• Respond to customer issues and requests by creating, tracking, and documenting solutions in a support database and monitoring the support queue.
• Install, configure, test, maintain, and troubleshoot customer workstations and related hardware and software.
• Perform analysis and diagnosis of complex problems for customers and recommend and implement corrective solutions.
• Troubleshoot network connectivity issues, including wireless access points, devices connected to the wireless network, preliminary bandwidth issues, and printer routing problems.
• Act as designated IT point of contact for the facility in case of any IT-related emergency or maintenance.
• Consult with customers to obtain hardware, software, and services and assist the customer in obtaining the training necessary to use the product(s).

Desktop Support Administrator

• Responsible for integrity of overall residential loan administration (post-closing to modification/payoff) for assigned loans and customers
• Responsible for construction draw monitoring, including critical analysis of detailed construction documentation, sources and uses, title, surveys, inspections, insurance, and related requirements for managing construction risk
• Manages customer requests within the terms of residential real estate loan documentation, bank policy and business segment procedures
• Responsible for ongoing portfolio review and analysis for identification of potential risks and adverse situations that may impact the bank's interest
• Develops and maintains positive relationships with customers, title companies, construction consultants and contractors
• Provides support and coverage when other team members are out of the office

Senior Construction Loan Administrator

• Manage comprehensive user maintenance including setup, security profiles, and site access permissions
• Upload new site information, assets, schedules, and procedures
• Develop and maintain accuracy of work order related data
• Support management in quality assurance review of work order data accuracy
• Measure and publish KPI metrics to the management team
• Provide training to end users and serve as liaison for problem solving and escalation

CMMS Maximo Administrator

• Provide operational input and support for the operations, maintenance, and refinement of Enterprise Cloud environment.
• Support OCI cloud-based continuous improvement, deployment, and migration efforts as needed.
• Utilize automation tools such as Ansible, Cloud Formation, Terraform or similar as needed in support of OCI workloads.

OCI Cloud Administrator

• Administer and maintain the Polaris ILS, including system configuration, permission management and user account creation across multiple library organizations
• Support and troubleshoot circulation functions, including loans, holds, renewals, fine management and notifications, in alignment with each library’s individual policies
• Manage system upgrades, releases, hotfixes and support cases in coordination with the vendor
• Maintain patron database integrity, including registration workflows and data standards
• Manage integrations with third-party services such as discovery layers, e-content providers, online payment systems and SIP2/NCIP/API authentication systems
• Oversee bibliographic and item record integrity and support cataloging workflows
• Assist with the creation of reports to support library operations, collection analysis and statistical reporting
• Perform data clean-up, normalization and bulk record updates
• Provide frontline and escalated support to library staff across all departments
• Develop training materials and conduct staff training sessions for Polaris workflows
• Other duties as assigned

IT Administrator – Polaris

• Be a daily, on-site liaison between construction managers/general contractors, client/owner, owner’s consultants and AE teams. Attend site meetings include scheduling, cost management, pre-installation, RFI, and weekly Owner/Architect/Contractor meetings as required.
• Review and interpret construction documents and develop and issue sketches related to field conditions and issues, coordinate the work with consultants, owner’s consultants and the project team.
• Process, review and answer Request for Information and submittals within the contractual timeframes.
• Resolve problems which arise on the jobsite, coordinate bulletins to the contract documents, make recommendations, and consult Sr. Construction Administration Leadership on all issues related to the project.
• Monitor, review, and process closeout submittals and perform periodic QA/QC construction site visits, including substantial presence at the construction site.
• Coordinate with the Design team members as needed to interpret and process the documents noted above.
• Prepare daily and other reports as required by the contract.
• Perform as an integral member of the internal construction administration efforts and team.
• Adhere to established on-site project procedures.
• Adhere to safety program requirements and work rules.
• Will work under the supervision of a Licensed Architect.
• Perform other assigned duties.

Construction Administrator

• Be a prime liaison between builder, client/owner, and design teams.
• Lead and contribute with other team members in developing and maintaining the project Risk Assessment process during Construction Administration.
• Proactively identify potential risks during the Construction Administration process; communicate, mitigate and collaboratively resolve project-related issues.
• Work with overall Project Director and individual Project Managers to assign team members to various scopes of the Construction Administration process.
• Manage internal Construction Administration efforts and team, both on site, remotely in offices, working closely with Construction Administration Coordinators, Document Control and Quality Leaders.
• Guide the team to implement the firm’s Construction Administration policies.
• Meet regularly with the project’s Senior Project Architect(s) and Engineering Discipline Leaders to discuss quality reviews and ongoing challenges seeking to resolve issues early.
• Attend site meetings, including but not limited to scheduling, cost management, pre-installation, and weekly meetings. Review and edit, as necessary, the official meeting minutes issued by the contractor.
• Review progress of work on site. Prepare site visit and other reports as contractually obligated.
• Lead, monitor and participate in the review and interpretation of construction documents, the development and issuance of documentation related to field conditions and issues, and coordination of the work with consultants and the project team.
• Lead, monitor and participate in the resolution of problems that arise on the construction site, development of recommendations and coordination of changes to the contract documents.
• Lead, monitor and participate in tracking the changes made to documents and applying appropriate reason codes and the internal cost tracking log related to changes and reason codes.
• Identify key risk issues and engage senior project leadership and risk management teams when needed.
• Lead and monitor the processing, review and response to Requests for Information and Submittals.
• Review, comment and approve change proposals from the builder.
• Review construction progress, advise status on project completion and authorize payment applications as required.
• Participate with the Project Technical Director and their designee in hiring of Construction Administration team for the project.
• Contribute to the capture and reuse of institutional knowledge and process improvements within the firm focused on very large project implementation and share with the Technical Leadership Group.
• Lead the monthly reporting of CA performance metrics and issues back to project leadership, firm and client as required.
• Lead, monitor and participate in preparation of Certification of Substantial Completion for authorization by Architect/Engineer of Record.
• Adhere to established on-site project procedures.
• Adhere to CannonDesign and construction site safety program requirements and work rules.
• Will work under the supervision of a Licensed Architect when required.
• Travel as required.
• Perform other assigned duties.

Senior Construction Administrator

• Administer employee leave of absence programs, including FMLA, ADA accommodations, disability, parental leave, military leave, and personal leave.
• Review leave requests, determine eligibility, and ensure compliance with applicable laws and company policies.
• Communicate clearly with employees, managers, and HR partners regarding leave status, requirements, and return-to-work expectations.
• Coordinate with 3rd party leave administrators and payroll teams.
• Maintain accurate and confidential employee leave records in HR systems.
• Track leave balances, intermittent leave usage, and return-to-work timelines.
• Manage the interactive process for ADA accommodations in partnership with HR and legal as needed.
• Ensure timely distribution and collection of required documentation (e.g., medical certifications, approval notices).
• Monitor regulatory changes and ensure organizational compliance with federal, state, and local leave laws.
• Provide training and guidance to managers and employees on leave processes and policies.
• Support audits, reporting, and metrics related to leave administration.

Leave of Absence Administrator

• Managing construction-related damage claims and supporting the resolution process
• Serving as a key liaison between contractors, customers, and internal departments
• Ensuring timely communication and accurate documentation
• Drafting and issuing formal notifications to contractors regarding pending claims
• Tracking the status of all assigned construction and field ops claims
• Communicating with contractors and field personnel to resolve damage claims
• Completing and submitting required reports on claims in process
• Assisting in the development of process workflows and associated procedures regarding claims management
• Traveling to EVV twice a year

Contract Administrator

• Responsible for overall operations for nursing services and patient care at two or more chronic hemodialysis facilities
• Financial management, quality assurance and patient care, safety, risk management, teammate satisfaction, quality index scores, and facility maintenance
• Partner with Regional Operations Director to identify and address employee and patient concerns to drive towards Regional goals and standards
• Full supervisory and management responsibilities for all teammates within assigned facilities such as hiring, teammate relations, performance and professional development, mentoring, annual reviews, salary increases, and terminations

Group Facility Administrator

• Lead a team responsible for oversight, reporting, and controls within the CLO Deal Administration organization
• Oversee cash and asset activity by monitoring, researching, resolving, and reporting exceptions/breaks
• Conduct daily cash analysis to ensure client funds remain balanced and properly safeguarded
• Support regulatory reporting, metrics oversight, and the SOC1 control environment
• Oversee performance goals, provide employee coaching, and recognize strong results
• Prepare and review management and exception reports
• Serve as a resource for complex issue resolution
• Manage the unit budget through revenue growth, cost control, and expense reduction

CLO Deal Administrator, Trust Manager – Internal Oversight

• Provide strategic business-focused support to an organizational leader
• Function as an extension of the senior leader
• Develop agendas and content for key meetings
• Monitor progress of operational and strategic objectives
• Initiate activities to maximize organizational effectiveness

Director, Planning and Administration

• Collaborate and engage with other ESRM and IT teams to execute on project scopes and defined deliverables
• Interface with various departments to establish requirements in identity processes and systems
• Manage identities, applications, and automations in Okta
• Define and maintain access control standards, role models, and entitlement structures across the enterprise
• Ownership of the identity platforms (IDP, PAM, IGA) to manage ongoing development and operational overhead
• Partner with compliance and audit teams to support access certifications, SOX/ISO controls, and audit readiness
• Work with tool owners and depart leaders to establish minimum access requirements
• Build and document access policies according to departmental, team, and organizational needs
• Provide operational support for all tiers in the IAM organization
• Provide SME insight into IAM best practices

Lead Identity Access Administrator

• Supports the day-to-day financial and compliance operations of mutual funds, exchange-traded funds (ETFs), closed-end funds, Local Government Investment Pools (LGIPs), and/or business development company clients.
• Serves as a primary point of contact for assigned fund clients and coordinates activities and communications among key fund service providers, including the investment advisor, custodian, transfer agent, fund accountant, attorneys, and auditors.
• Manage daily operational and compliance activities for assigned funds, ensuring accuracy, timeliness, and adherence to regulatory requirements.
• Act as the main liaison for fund clients by coordinating communications and deliverables across internal teams and external service providers.
• Monitor and review fund budgets in alignment with contractual agreements, fee proposals, and expense trends.
• Assist in the preparation and/or review of financial statements for client shareholders, ensuring compliance with GAAP, SEC regulations, and other applicable reporting standards.
• Conduct or support portfolio compliance testing and reviews to ensure adherence to regulatory requirements and prospectus guidelines.

Mutual Fund Administrator

• This position will be a Technical Success Administrator role, focused on Emergency Call Management (ECM) within the CCSW Technical Success Team.
• The role will be responsible for ECM Hybrid-Cloud adoption by driving the activation and deep integration of cloud-based products and components ensuring they work seamlessly with the agency's infrastructure and workflow.
• The System Manager role will assist in delivery configuration and workflow tuning as well as technical administration partnership and coaching.
• The Technical Success Administrator - ECM will provide advanced technical support of Public Safety software solutions in a fast-paced environment and will be an escalation point for no/low adoption customers.
• Must have strong knowledge of desktop support, networking (router and switch configuration & troubleshooting), telephony hardware, Telco knowledge, supporting software applications, and diagnosing complex system architectures.
• Must be diligent at researching, troubleshooting, understanding customer workflow needs, and demonstrating solutions.
• Resolving post-deployment, non-break/fix Ad-Hoc ECM Service Requests
• Diagnosing low-usage red flags and removal of underlying technical blockers
• Configuration & Workflow Tuning across the ECM cloud suite and legacy Vesta 911 product utilized in Vesta Hybrid environments
• Advanced mapping configuration to integrate supplemental data layers, floor plans and other functionality to ensure maximum situational awareness for Users
• Remote and Keyboard-Side coaching to build Customer Administrator proficiency and system management independence
• Manage and lead our relationship throughout the length of the customer engagement
• Ensure that customer satisfaction goals are met both with internal business partners and externally and with the customer
• Procure and coordinate any internal resources that may be needed to drive results
• Remotely diagnose customer concerns and facilitate incident management as applicable
• Travel in the US and Canada if onsite presence is required.

Technical Success Administrator – Emergency Call Management

• Select and manage a team of data modernization and informatics staff
• Lead the team’s strategic planning and implementation process
• Manage data infrastructure to improve data integration, enhance interoperability, assure effective data governance, and support the development of reporting and visualizations
• Ensure modernization efforts achieve improved timeliness and quality of data, better coordination of data activities and systems, reduction of data burden, and integration of emerging and open-source technologies where possible
• Coordinate with experts across the agency to assess the agency data environment and identify improvements required for the development of an effective data warehouse and data integration strategy.

Senior Application Administrator

• Provide outstanding customer service at the front desk
• Operate a multi-line telephone system
• Greet and interact with individuals entering the establishment
• Answer all incoming calls and transfer calls to appropriate personnel or department
• Maintain builder listings and distribute updates
• Order office supplies and maintain office equipment
• Process customer payments and maintain a favorable working relationship with all employees

Administration jobs in Minnesota

See all jobs on JobTailor

Sales Training Administrator

Loan Asset Administrator

Desktop Support Administrator

Senior Construction Loan Administrator

CMMS Maximo Administrator

OCI Cloud Administrator

IT Administrator – Polaris

Construction Administrator

Senior Construction Administrator

Loan Asset Administrator

Leave of Absence Administrator

Contract Administrator

Group Facility Administrator

CLO Deal Administrator, Trust Manager – Internal Oversight

Director, Planning and Administration

Lead Identity Access Administrator

Mutual Fund Administrator

Technical Success Administrator – Emergency Call Management

Senior Application Administrator

Office Administrator