Administrative Assistant

• Coordinate and support department communication and outreach activities.
• Assist in the development and distribution of educational, informational, and promotional materials.
• Create and maintain content for websites, newsletters, social media platforms, training announcements, and other communication channels.
• Coordinate outreach efforts with internal departments and external stakeholders.
• Ensure communications are consistent with University branding, accessibility standards, and departmental objectives.
• Coordinate training programs, workshops, meetings, and outreach events.
• Manage registrations, attendance records, schedules, and related communications.
• Assist with the preparation of presentations, training materials, and educational resources.
• Support department efforts to promote safety awareness and engagement across the University System.
• Maintain databases, spreadsheets, records, and reporting systems.
• Compile, analyze, and summarize data for routine and non-routine reports.
• Prepare reports, dashboards, and informational summaries to support departmental operations and decision-making.
• Monitor data quality and assist in maintaining accurate records and documentation.
• Maintain electronic and physical filing systems, records, and departmental documentation.
• Prepare correspondence, reports, meeting materials, and other business documents.
• Coordinate document review, updates, distribution, and retention activities.
• Provide administrative support for departmental projects and operational activities.
• Respond to inquiries and assist members of the University community in accessing department resources and services.

Administrative Specialist CL3 – Communications & Data Specialist

Manager

• Play a central role in strengthening Maine’s statewide climate adaptation capacity.
• Enhance communication, coordination, and knowledge-sharing across resilience practitioners.
• Direct professionals and community leaders to climate resilience tools, funding opportunities, guidance documents, and technical experts.
• Maintain a curated directory of expertise, supporting communication platforms.
• Engage directly with underserved communities to improve access to climate resources.

Resilience Resources Access Manager

• Provide enrollment and registration support for YourPace students, ensuring accurate, timely, and compliant course enrollment and student record management.
• Monitor enrollment activity, degree progress, and eligibility for course additions.
• Maintain MaineStreet and degree audit accuracy and support student success through coordination with Academic Success Coaches and campus partners.
• Consistent and timely processing of enrollment requests and student support needs.

Administrative Specialist, YourPace Enrollment

Digital Marketing

• supports the execution and optimization of the University of Maine’s digital marketing efforts for student recruitment and institutional marketing campaigns
• responsible for managing paid media, improving campaign performance, and ensuring that digital marketing efforts effectively reach and convert target audiences
• serves as a central resource for digital marketing execution, working in close partnership with Enrollment Management, academic units, and program-level marketers
• collaborates with colleagues supporting graduate and online initiatives to align strategy and execution
• may lead select campaigns in these areas as needed

Digital Marketing Specialist

• Responsible for managing the YourPace Admissions general inbox.
• Respond directly to prospective students, connecting current applicants to their Admissions Specialist, and directing current students to their Success Coach.
• Responsible for returning phone inquiries and directing calls to the broader admissions and enrollment staff as needed.

Administrative Specialist, CL2 – YourPace Admissions

Research Analyst

• Collaborates with content experts to develop, test, and disseminate public health information through a variety of channels, including mass media, web-based, interpersonal and community channels.
• Conducts formative, process and summative evaluations, including literature reviews, research (e.g., interviews, surveys, focus groups), activity tracking, and other quantitative and qualitative evaluation methods.
• Supports the communication and outreach initiatives of partner public health agencies, organizations and educational programs to reach common high-risk segments of the population and to achieve common goals.
• Advances the field of health education by planning, implementing and evaluating public health educational activities using accepted methods and disseminating results through publications in professional literature and participation in professional meetings.

UMS

Administrative Specialist CL3 – Communications & Data Specialist

Resilience Resources Access Manager

Administrative Specialist, YourPace Enrollment

Digital Marketing Specialist

Administrative Specialist, CL2 – YourPace Admissions

Research Associate I – Public Health Educator