Ultimus Fund Solutions

• Perform mutual fund regulatory and tax reporting functions to ensure fund objectives are met for clients
• Prepare estimated year-end income and capital gain distributions
• Prepare Subchapter M and Excise tax provision work papers
• Calculate fund distribution requirements for income and excise requirements
• Prepare tax work papers and distribution analyses for mutual funds
• Determine the tax status of investments and identify book and tax differences
• Analyze general ledger accounts to roll forward tax accounts and identify items requiring different tax treatment than book
• Research and analyze federal and state tax laws, regulations, and regulatory rulings or decisions for presentation to managers
• Participate in developing tax and regulatory compliance reporting for regulatory agencies, boards of directors, and financial officers
• Maintain current knowledge of IRS tax law requirements
• Gather information for external audit firms, regulatory agencies, IRS requests, and formal or informal audits
• Coordinate with financial administration regarding tax implications of investment activities
• Contact regulatory agencies and audit firms regarding information, issue resolution, and reporting requirements
• Perform other duties as assigned

Tax Administrator II

AI Engineer

• Architect and scale machine learning pipelines to support automated workflows across Fund Accounting, Transfer Agency, and Onboarding
• Oversee development and deployment of AI infrastructure using enterprise data lakes and cloud platforms
• Lead integration of AI capabilities into legacy systems and financial platforms
• Establish MLOps best practices and technical KPIs for uptime, model latency, and infrastructure efficiency
• Mentor junior engineering staff
• Advise the Managing Director on technical priorities and secure AI governance

Senior AI Engineer

Artificial Intelligence

• Analyze and map complex operational workflows across Fund Accounting, Transfer Agency, and Onboarding to identify AI use cases
• Gather and document detailed business requirements from end-users to guide technical development
• Measure and report on the ROI and performance metrics of deployed AI solutions
• Maintain comprehensive documentation regarding data lineage, compliance, and auditing standards
• Track KPIs tied to time-savings, process automation rates, and operational efficiency gains

AI Analyst

• Integrate generative AI APIs and large language models (LLMs) into internal operational dashboards
• Develop custom, intuitive user interfaces for operations teams in Fund Accounting and Transfer Agency to interact with AI
• Write, refine, and test prompts to ensure AI outputs are accurate and safe for financial workflows
• Rapidly prototype new AI tools in collaboration with the AI Project Manager
• Establish KPIs tied to user engagement, interface response times, and prompt accuracy
• Partner with operations and engineering to build custom user interfaces and support the AI tool integration and interface lifecycle

AI Developer

Project Manager

• Manage the end-to-end lifecycle of technical AI projects, ensuring on-time and on-budget delivery
• Coordinate diverse resources across engineering, data science, and business operations to support transformation initiatives
• Identify and mitigate risks specific to AI deployment, including regulatory compliance and data privacy
• Facilitate communication between technical developers and business stakeholders
• Establish project KPIs tied to delivery speed, budget adherence, and successful operational handoffs

AI Project Manager

• Evaluate the external market for public AI tools applicable to Fund Accounting, Transfer Agency, and Onboarding
• Develop and conduct training programs for operations staff on safe, compliant, and efficient AI tool usage
• Provide first-line operational support to teams experimenting with approved external AI applications
• Identify high-value operational use cases where a public tool's success justifies internal, proprietary development
• Track KPIs related to user adoption rates, training completion, and individual time savings

AI Specialist – Public

• Assist in building and maintaining secure data pipelines for financial data ingestion
• Write, test, and deploy production-ready code supporting AI integrations across core workflows
• Monitor live machine learning models in production and troubleshoot technical bottlenecks
• Collaborate with AI Developers to expose AI functionalities via internal APIs
• Track technical KPIs related to code quality, deployment speed, and system stability
• Partner with senior engineers to develop and maintain enterprise AI infrastructure
• Collaborate with cross-functional technical teams

Junior AI Engineer

Analytics Engineer

• Develop and maintain analytical models, dashboards, and data products
• Partner closely with application development, data engineering, and business teams
• Deliver scalable, well-governed analytics solutions
• Design and develop Power BI reports, dashboards, and semantic data models
• Build and maintain statistical models and forecasting tools
• Ensure data accuracy and integrity across reporting outputs
• Stay current with emerging trends in data science, analytics engineering, and business intelligence tooling.

Senior Data Analytics Engineer

General

• Detects, investigates, and prevents fraudulent activities within the organization.
• Performs identity verification review on new account shareholders, authorized signers, and beneficial owners, to satisfy Know your Customer ‘KYC’ and ‘AML Policy’ requirements.
• Conducts comprehensive reviews on all politically exposed person (PEP) and OFAC/various watchlist alerts.
• Requests supplementary documentary evidence from those persons who do not immediately pass KYC verification and updates account accordingly.
• Reviews various reports to evaluate and monitor transactional activity to identify potential suspicious activity.
• Performs manual “real time” KYC identity verification for requests submitted by related departments.
• Reviews account activity and provides timely responses to Red Flag submissions; records suspicious activity, including shareholder personal information, in various internal watchlists.
• Adheres to designated timelines and procedures to ensure timely and accurate completion of tasks.
• Attends training and provides guidance to associates on fraud detection and prevention techniques. Raises awareness of fraud risks and promotes a culture of vigilance.
• Assists with identification, organization, and dissemination of archived materials to support completion of SOC1 and annual AML audits.
• Assists with client conversion data reviews and department clean-up projects, as needed.
• Assists with production and quality control review of quarterly client AML certifications.
• Conducts a bi-weekly FinCEN processing and quality control review; reports any “positive hits” to AML Manager and AMLCO; provides certifications to clients.
• Conducts a quarterly OFAC processing and quality control review; reports any “positive hits” to AML Manager and AMLCO.
• Processes monthly Lexis Nexis invoices to Accounts Payable in a timely manner.
• Creates extensive written team procedures and maintains in Knowledge Management System (KMS) database.
• Assists with Lexis Nexis administration role to maintain user access status, establish new users, etc.

Senior Oversight Specialist

Compliance

• Responsible for processing and reconciling mutual fund tax reporting.
• Monitors reporting outputs and oversees shareholder accounts.
• Ensures accurate identification and escheatment of abandoned property.
• Manages shareholder contact and returned mail records.
• Coordinates lost shareholder searches.
• Facilitates escheatment of abandoned property to applicable state jurisdictions.
• Generates shareholder tax forms.
• Reconciles tax form output against established control reports.
• Maintains shareholder recordkeeping system.
• Reviews system and control reports to monitor shareholder contact activity and returned mail.
• Partners with management to coordinate state reporting and escheatment activities.
• Monitors regulatory changes and communicates relevant updates.

Regulatory Reporting Specialist

Systems Engineer

• Documents client requirements and maintains shareholder recordkeeping system to meet client needs.
• Troubleshoots and resolves issues.
• Runs periodic batch and reporting jobs.
• Reviews and approves client output.
• May assist with vendor and client billing functions.
• Mediates between technical and operational teams to ensure successful client onboarding and effective change control.
• Serves as point of contact for internal teams and external customers to answer questions about services and related systems functions.
• May perform other duties as required and assigned.

Business Systems Analyst

Data Analyst

• Responsible for accounts payable related to invoices and expense reports as they are received, processed, paid, and recorded
• Facilitates and monitors the assignment of invoices to appropriate workflow and provides additional support and guidance
• Supports and monitors the operation of American Express credit card program
• Facilitates accurate and timely processing of all payables to associates, other related parties, and vendors
• Supports financial and regulatory audits and reviews

Accounts Payable Analyst – Data & Financial Allocations

Business Development Rep

• Generates sales leads and a pipeline of new business opportunities, including prospects for launching funds and take-away business from competitors.
• Leads and coordinates the process of responding to due diligence questionnaires, RFPs, and RFIs for assigned prospects.
• Maintains a database of sales opportunities with relevant information in the CRM system.
• Ensures that new business is successfully implemented and transitioned to ongoing servicing team(s).
• Maintains understanding of functional and technical aspects of the firm’s capabilities and benefits, industry trends, and client needs, using the understanding to win business.
• Maintains up to date knowledge of competitors’ service offerings and delivery, participating in competitive research as assigned.
• Assists with the roll out of new services by identifying beta partners.
• Represents the firm at conferences, trade shows, networking events, seminars, and marketing events.
• Populates and updates leads, contact information, and other relevant data in the CRM system.
• Prepares and submits status reports (i.e., Deal and Call Reports) as needed.
• Contributes to the development of marketing strategies and plans; participates in execution as assigned including thought leadership.
• Leads the entire RFP or RFI process and consistently meet sales targets.

VP, Business Development – Public

• Prepares estimated year-end income and capital gain distributions.
• Prepares Subchapter M and Excise tax provision work papers.
• Calculates fund distribution requirements to satisfy both income and excise requirements.
• Prepares tax work papers and distribution analyses for mutual funds.
• Determines the fund tax status of investments and the identification of book and tax differences.
• Analyzes simple general ledger accounts to provide roll-forward of tax accounts and to identify items of income and expense that would require a tax treatment different than book.
• Researches and analyzes federal and state tax laws and regulations, and court or other regulatory agencies rulings or decisions to present to managers.
• Participates in efforts with the financial administration department for the development of tax and regulatory compliance for reporting to regulatory agencies, board of directors and financial officers.
• Maintains current knowledge of IRS tax law requirements.
• Gathers information needed to respond to requests from external audit firms and regulatory agencies.
• Gathers information needed to respond to IRS and auditor requests in connection with formal or informal audits.

Account Specialist

• Accurately inputs customer data from applications to set up new accounts.
• Manages basic financial operations including redemptions, purchases, exchanges, TIK’s, and account rebalancing.
• Executes retirement plan account transactions in line with IRS standards.
• Begins incoming transfers by dispatching required documents to the custodian.
• Tracks transfer statuses and ensures follow-up until completion.
• Oversees shareholder account updates and manages returned mail.
• Coordinates with broker-dealers or clients to gather missing account information and seek necessary clarifications.
• Connects accounts for rights of accumulation or plans accounts and processes letters of intent.
• Accurately prepares and reconciles check deposits.

Tax Administrator II

Senior AI Engineer

AI Analyst

AI Developer

AI Project Manager

AI Specialist – Public

Junior AI Engineer

Senior Data Analytics Engineer

Senior Oversight Specialist

Regulatory Reporting Specialist

Business Systems Analyst

Accounts Payable Analyst – Data & Financial Allocations

VP, Business Development – Public

Tax Administrator II

Account Services Specialist I