State of Florida

Executive Assistant

• Preparing Notices of Filings of legal documents and summonses
• Creating, maintaining, and closing case files
• Transporting legal documents to and from the courthouse daily
• Answering phones
• Filing documents in case files
• Filing documents with the court
• Sorting and distributing paper mail and electronic mail
• Operating copy machine
• Entering data timely and accurately into statewide databases
• Tracking court calendar activities
• Transmitting work electronically to other locations
• Preparing travel reimbursement requests
• Preparing witness requests
• Monitoring and ordering office supplies

Administrative Secretary

Administrative Assistant

• Reviews, audits, and processes all accounts payable documents, to include, but not be limited to purchase order receiving reports, non-purchase order receipts, and travel in accordance with departmental and regional office procedures, and in accordance with Florida Statutes.
• Maintains vendor files establishing ledgers for all accounts, reviewing account information, and keeping current information and balances on each file.
• Prepares and submits all facility purchase requisitions in accordance with department and regional office procedures; maintains purchase requisitions/purchase order files, catalogs, and state contracts.
• Assists in the review of the direct operating budget by reconciling expenditure and encumbrance reports against the region’s vendor files.
• Acts as purchasing liaison between the facility and the regional office.
• Handles vendor inquiries and complaints.
• Receives, reviews, and prepares facility correspondence; and handles mail.
• Performs administrative support functions for facility administration as directed.
• Complies with the requirements set forth in Section 215.422, Florida Statutes, Prompt Payment Compliance Law.
• Performs other related duties as required.

Administrative Assistant I

Consultant

• Assist in the establishment and maintenance of Memorandum of Agreements with universities to provide intern opportunities for students
• Assist in documenting workforce development activities, maintain accurate records, and provide timely statistical and activity reports on student and volunteer participation
• Assist in developing and managing student/volunteer workforce development policies, procedures, and standards
• Develop and maintain relationships with other volunteer initiatives within Volusia County and Florida
• Assist with facilitation of the evaluation of DOH Volusia student volunteer workforce development programs to ensure effectiveness
• Assist in managing the internal outreach calendar
• Attend outreach events including those on nights and weekends as needed
• Provide support to Community Health programs as directed by the supervisor to include but not limited to the Injury Prevention program
• Assist with the facilitation of the purchasing process for Community Health programs
• Attend and participate in staff development and regularly scheduled department staff meetings

Health Education Program Consultant

Compliance

• Administers exceptional customer service by providing application intake for individuals and agencies licensed under Chapter 493, Florida Statutes
• Maintains the appointment calendar
• Examination and analysis of application and supporting documentation to verify completion
• Issues and prints renewal licenses
• Performs appropriate data entry to maintain records and statistics using a complex interactive computer database
• Responds to applicant and licensee inquiries regarding statutory and procedural eligibility requirements for applications and renewals
• Assists hearing officers in conducting informal hearings

Compliance Officer

Manager

• This position spends the majority of the time engaged in supervisory responsibilities
• Communicating with, motivating, training, and evaluating employees in addition to planning and directing employees' work
• Developing performance expectations, meet with staff regularly to discuss performance, complete performance reviews, maintain vacation and work schedules
• Leads and manages all aspects of Florida’s Breast and Cervical Cancer Early Detection Program
• Provides daily direction, leadership, technical assistance to the 18 sites, and supervision to four FTE and one OPS FBCC staff
• Serves as lead for the development and management of the Centers for Disease Control and Prevention grant application and submission of semi-annual reports to the CDC
• Participates in the development of program specific components of the budget, budget allocation, and amendments, and ongoing budget functions
• Responds to headquarter assignments and other requests for information regarding cancer, including legislative assignments, priority assignments, budgetary issues, rulemaking, etc. as assigned
• Supervises and provides core clinical expertise, technical assistance and quality improvement guidance on breast and cervical cancer screening, diagnostic examinations, follow-up of clinical findings, service delivery billing approvals, and treatment
• Provides nursing and administrative consultation and technical assistance to the FBCC Registered Nursing Consultant, FBCC nurses in county health departments (CHDs)

Nurse Manager I

Game Engineer

• Provide comprehensive public health nursing services and comprehensive case management in the Tuberculosis (TB) and Communicable Disease program
• Conduct patient assessments and health care needs evaluations
• Perform case management for TB clients and conduct disease surveillance and reporting
• Educate clients and community about communicable diseases and health promotion

Senior Community Health Nurse

Financial Planning and Analysis

• Providing consultation and assistance to the Director of the Division of Administrative Services
• Aiding with reconciliations, financial reporting, budget projections, accounting data analysis
• Supervising, training, and evaluating staff
• Ensuring reporting requests are submitted timely to Department leadership
• Preparing, reviewing, documents, and managing the Division's operational processes
• Analyzing costs in relation to services performed during previous fiscal years

Budget Analyst – SES

• Collects all paper correspondence received on preceding business day, separating correspondence into batches based upon date, Optical Character Recognition (OCR) form family, and license type
• Separates miscellaneous correspondence into batches of error/omission responses, disposition responses, legal responses, duplicate/revision requests, temporary G license requests, and exams
• Places notations on documents prior to scanning such as fingerprint type, license number, and tracking number; inserts color and binary toggle pages to batches to improve scan image quality and/or to capture color images
• Locates and modifies Imaging and Process Management (IPM) photos to include document tracking numbers
• Operates OCR scanner/software to create batches within predetermined OCR form families
• Performs quality assurance; designates doc sets within batches; rescans missing documents or poor quality images; creates quality control checklists for missing and illegible documents
• Performs verification; ensures all text was correctly interpreted into OCR, making corrections as necessary
• Finalizes OCR batches; utilizes Add Package Any and IPM Software to attach documents to license packages and route license packages as necessary; flatbeds fingerprint cards as necessary
• Updates OCR stat sheets; files batches by date order in locked filing cabinets for a 6-month retention period; reviews daily Attachments Not Added report for scanning errors
• Administers exceptional customer service by providing application intake for individuals and agencies licensed under Chapter 493, Florida Statutes, and for new and renewal concealed weapon license applications under section 790.06, Florida Statutes, including receiving and examining temporary class “G” firearms license applications and issuing temporary class “G” licenses
• Issues and prints all other renewal licenses available
• Acts in a lead worker capacity by assisting the regional office manager with scheduling, staffing, and personnel issues and working with challenging customers or taking escalated calls
• Responds to applicant and licensee inquiries regarding statutory and procedural eligibility requirements for applications and renewals
• Issues temporary acknowledgment card via email
• Interprets policies, procedures, and applicable Florida Statutes
• Reviews applications, fingerprints, and other documentation to determine the action(s) required to complete the processing of an application or renewal application
• The incumbent must have a thorough working knowledge of a variety of integrated software packages to request and direct research necessary to resolve licensing problems
• Arranges check deposits to a local bank if necessary
• Applicant intake includes the following: maintaining the appointment calendar; examination and analysis of the application and supporting documentation to verify completion; electronically scanning the applicant's fingerprints; digitally photographing the applicant, and payment processing
• Performs appropriate data entry to maintain records and statistics using a complex interactive computer database, specifically, the electronic document management system (EDMS)
• Back up to RSII for Intake of Subpoena request from Circuit of court
• Respond to request by calling dedicated phone number on subpoena
• Email all incoming subpoenas to DOL Records Analyst
• Respond to emails from Clerks office and Records Analyst
• Review Documents before appearing in court
• Arrange Transport to courthouse
• Performs other related duties as required

Regulatory Specialist I

• Assess, plan, organize, and prioritize assigned clinical systems to improve efficiency, accountability and productivity as related to the HIV/AIDS Ryan White program.
• Perform duties necessary to complete projects outlined below for compliance with program goals intended to improve health outcomes.
• Supervise staff including appraisals, planning and directing work, approving leave, and having the authority for hiring and taking disciplinary action or effectively recommending such actions.
• Manage daily clinical operations, medical and non-medical case management operations of the HIV/AIDS Ryan White program per FDOH and HRSA guidelines.
• Work with supervisor and medical staff to formulate, establish and implement HRSA performance standards and primary care standards of care into clinical practice.
• Develop systems and processes that assist staff in tracking completion of quality care standards.
• Utilize the clinical quality management (CQM) program to assess the extent to which HIV health services are consistent with HHS benchmarks and quality indicators including incorporating strategies to improve delivery of care.
• In coordination with Executive Community Health Nursing Director, develop policy and or protocols to ensure measures are met.
• Direct licensed staff and non-licensed staff in daily operations of assigned program tasks and program case management including coordinating specialty medical referrals, tracking progress, and ensuring follow-up or resolution of said referrals.
• Gather and assess data and utilizes data analysis for continuous quality improvement.
• Conduct programmatic evaluations and write reports of findings, recommendations; implement, evaluate and monitor corrective actions as needed.
• Ensure accountability of assigned program applicable drugs, biologicals, vaccines, and compliance of these operational units with all necessary regulations, registrations, and inspections.
• Research and gather data relating to HIV/AIDS Ryan White quality improvement strategies.
• Manage nursing staff in enrolling new clients and providing new client orientation, conducting initial client education and needs assessment at initial enrollment.
• Instruct and train staff on strategies to support early linkage and retention in care.
• Ensure case management assignments and coding are being accurately maintained and coded in HMS.

Registered Nursing Consultant

Auditor

• Examine and audit purchase and sales documents including receipts, invoices, business records, and related accounting records of wholesale or retail establishments to verify accuracy of sales of product to recipients in Florida and to determine tax liabilities.
• Identify, collect data, and analyze business transactions between entities.
• Evaluate evidence of unreported liabilities and invoices the appropriate entity for any unreported tax liabilities.
• Analyze information entered into database(s) to assure relevancy and comprehensiveness of input for audit and enforcement purposes.
• Consult with or assist taxpayers in the proper means of determining tax liability and submitting monthly reports and tax payments.
• Prepare and submit technical audit reports to supervisor detailing all tax liabilities found and the basis for liabilities.
• Make recommendations on tax returns meeting the criteria for further examination through an audit or investigation.
• Perform inventories of product as part of the audit process.

Tax Auditor IV

Operations

• Serve as an Exemption specialist for the APD provider background screening exemption process.
• Act as an Agency contact person for background screening exemption applications.
• Review and interpret criminal histories from background screenings and determine eligibility in accordance with Florida statutes.
• Conduct searches and gather information from multiple systems to verify applicant background.
• Maintain exemption profiles in the Agency for Healthcare Administration’s Clearinghouse.
• Compile and maintain monthly, quarterly, biannual, and annual exemption data; prepare reports for management as requested.

Background Screening Exemption Coordinator

Learning and Development

• Developing curricula, to include goals and objectives, textbooks, instructor guides, online courses, and evaluation methodologies, such as proficiency forms for High Liability courses;
• Planning, coordinating, facilitating and delivering formal and informal presentations, meetings and/or workshops;
• Assisting in the research and analysis of the effectiveness of training programs using summative and formative methods;
• Assisting in the research and design of a detailed plan to support CJSTC-approved training courses;
• Assisting in the development and/or revision of legislation and/or Florida Administrative Code Rules effecting law enforcement, corrections, and correctional probation officer training.

Education & Training Specialist

• This part-time position is located at the Florida Department of Health in Charlotte County (DOH-Charlotte).
• The incumbent is responsible for providing preventive, restorative, prosthetic and minor surgical dental services for eligible patients in accordance with all Federal and State laws and within the guidelines established by the State Health and Dental Administrative office.
• This position reports to the County Health Department Administrator.
• Dental Services
• Dental and medical evaluations
• Diagnosis and treatment planning – including all necessary procedures required to make proper diagnosis
• Restorative procedures (per program limitations)
• Oral surgery procedures (extractions)
• Preventive services, dental and medical
• Prosthetic services, when indicated (per program limitations)
• All other dental services permitted by Medicaid
• Other medical and dental referrals as authorized by dental program policy
• Maintain detailed, accurate and comprehensive client records according to State guidelines
• Refer clients for medical or specialized dental treatment and/or diagnoses
• Proficiently operate various types of dental instruments and equipment using proper technique according to established dental practice, OSHA standards and DOH-Charlotte guidelines
• Administrative Duties
• Involves him/herself in related community programs, representing the DOH-Charlotte in a positive manner
• Assists and develops training for paraprofessional dental staff in dental procedures according to protocols
• Attends and participates in staff development such as staff meetings and in-service education
• May perform chart peer reviews and support paraprofessionals operating under provider license per protocols
• Support a learning environment and may serve as preceptor to students
• Clinical Operations
• Scheduling of patients
• Ensuring sufficient patient load to meet productivity standards
• Maintaining adequate supplies and equipment, including schedules for maintenance
• Maintaining and periodically checking emergency equipment and supplies
• Performs other related work as required, including dental surveys, screenings, presentations, staff meetings and quality improvement meetings
• Other duties as assigned

Dentist

• Supporting wastewater activities.
• Responsible for the accurate and timely entry of facility data, including laboratory analyses reports, and system information into agency databases and Oculus pursuant to rules and statutory requirements.
• Assists and advises operators with submitted reports as appropriate.
• Participates in training activities as required.
• Performs related work as required by supervisor.

Government Analyst I

• Completes Window #1 responsibilities by being in view of the pharmacy service window; assisting the pharmacist with orders received; filing computer generated medication orders for pharmacist's review; refilling, re-labeling, and sealing emergency drug kits; monitoring receipt of medication check forms from wards; answering the phone in a prompt and courteous manner and performing special assignments.
• Completes Window#2 responsibilities by assisting with the weekly ward medication order filling, restocking filling areas; advising the inventory person of drugs that need to be ordered; filling computer generated medication orders for pharmacist's review; refilling, re-labeling, and sealing emergency drug kits; monitoring receipt of medication check forms from wards; answering the phone in a prompt and courteous manner and performing special assignments.
• Operates a state vehicle and maintains a valid Florida driver's license; Picking up and delivering resident medication orders; assists with weekly ward medication filling; assists with prepackaging of unit dose medication, restocking of the filling areas and advising the inventory person of drugs that need to be reordered; Transports completed medication orders to resident living area according to the hospital schedule.
• Assists with weekly ward medication order filling.
• May assist with monthly living area pharmacy inspections and prepare documentation reports.
• Prepackages medication and maintains sufficient packaging supplies.
• Provides computer assistance for the pharmacy department.
• Provides back-up for other work assignments and is available for special assignment.
• Assists with inventory control to ensure cost effective operation.
• Assist with rotating all pharmacy stock according to expiration dates.
• Assist with quarterly inventory of the top 40 items, identified by the Pharmacy Manager and the annual inventory of all pharmacy items.
• Check all pharmacy inventories quarterly for expiration dates.
• Assist with maintaining the pharmacy in a clean and orderly manner.
• Provide input at staff meetings on any activity that may improve pharmacy operations.
• Performs other duties as assigned.