ReWorks Solutions

Attorney

• Ensure company operations comply with applicable U.S. laws and regulatory requirements.
• Review, draft, and maintain legal and compliance documentation, policies, and procedures.
• Monitor changes in U.S. legislation and assess impact on business operations.
• Conduct compliance audits and risk assessments to identify potential legal issues.
• Collaborate with internal teams to ensure adherence to legal standards and best practices.
• Maintain accurate records of compliance activities and legal documentation.
• Support internal investigations and assist in resolving compliance-related concerns.
• Provide guidance and training to staff on legal and compliance matters.
• Assist in preparing reports for management and regulatory bodies where required.

Legal and Compliance Administrator

Account Executive

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Sales Representative

Administration

• Respond promptly to intake inquiries via phone, email, and other channels.
• Collect, verify, and process client information including assessments, insurance details, and referrals.
• Schedule initial evaluations and coordinate with clinical staff.
• Maintain accurate intake records and update client management systems.
• Provide clear guidance and support to families throughout the intake process with empathy and professionalism.
• Collaborate with billing, clinical, and administrative teams to facilitate service delivery.

ABA Intake Specialist – Administrator

Auditor

• Conduct front-end audits of claims prior to submission to identify errors, inconsistencies, or missing information
• Review documentation, scheduling data, authorizations, and payer requirements to research and resolve discrepancies
• Communicate with providers and internal teams to verify services delivered and ensure accurate claim representation
• Make corrections and updates within the practice management system to produce clean, submission-ready claims
• Apply payer-specific and state-specific billing rules to ensure compliance and minimize denials
• Interpret and apply billing regulations to resolve new or complex scenarios effectively
• Review Explanation of Benefits (EOBs), Electronic Remittance Advice (ERA), and bank deposits to accurately post payments
• Reconcile posted payments against deposit totals and investigate discrepancies or underpayments
• Identify and escalate payer trends, issues, or inconsistencies
• Generate and update patient invoices as needed
• Follow up with patients or responsible parties on outstanding balances
• Document all communication attempts and payment arrangements
• Support timely resolution of accounts receivable to improve overall financial performance

Claims Auditor, Billing Specialist

Data Entry

• Perform high-volume data entry with speed and accuracy
• Maintain and update records, databases, and CRM systems
• Ensure all information is correctly captured and organized
• Assist with outbound and follow-up sales calls
• Communicate professionally with clients and prospects
• Support the sales team with administrative tasks and lead tracking
• Handle basic inquiries and provide excellent customer service
• Identify opportunities to upsell or support sales conversations

Data Entry and Sales Support Specialist

Bookkeeper

• Manage bookkeeping activities including recording financial transactions, processing invoices, and performing bank reconciliations.
• Maintain organized financial records and prepare accurate reports for management review.
• Support administrative duties such as scheduling, correspondence, and document management.
• Assist with payroll processing and compliance documentation.
• Coordinate with internal teams to ensure timely processing of financial operations and administrative tasks.
• Contribute to process improvements to enhance operational efficiency.
• Provide support during audits by preparing required financial documentation.

Bookkeeper – Admin

• Manage the end-to-end tenant onboarding process, ensuring all required documentation is collected, complete, and accurate
• Prepare, review, and process lease agreements and supporting documents in line with company standards
• Accurately input and maintain tenant data across internal systems and platforms
• Verify documentation for compliance with internal policies and regulatory requirements
• Coordinate with internal teams, property managers, and tenants to ensure a smooth onboarding experience
• Track onboarding progress and follow up on outstanding documents or approvals
• Maintain organized digital records and ensure proper document management practices
• Identify and resolve discrepancies or missing information in a timely manner
• Provide clear and professional communication with tenants and stakeholders throughout the onboarding process
• Support process improvements to enhance efficiency and accuracy within onboarding workflows

Property Administrator

Administrative Assistant

• Manage day-to-day bookkeeping activities using QuickBooks
• Assist with basic financial reporting, reconciliations, and ensuring data accuracy
• Perform general administrative duties, including scheduling, document management, and correspondence
• Maintain organized and up-to-date financial and compliance records
• Support compliance processes by ensuring documentation aligns with internal policies and regulatory requirements
• Assist with audits and internal reviews by preparing necessary documentation
• Liaise with internal teams to ensure smooth financial and operational workflows
• Identify and resolve discrepancies in financial records where needed

Onboarding Specialist

• Lead and facilitate onboarding training sessions for new hires/clients (e.g., BCBAs, RBTs, and administrative staff)
• Develop, maintain, and improve onboarding and training materials (SOPs, guides, videos, presentations)
• Ensure new employees are fully trained on internal systems (e.g., Rethink, scheduling platforms, communication tools)
• Conduct system walk-throughs and hands-on training to ensure competency
• Partner with clinical leadership to ensure training aligns with clinical standards and expectations
• Track and monitor training completion and employee readiness before they begin working with clients
• Provide ongoing support and follow-up training as needed post-onboarding
• Identify knowledge gaps and continuously improve training programs and processes
• Assist with onboarding coordination (documentation, scheduling, system setup) as needed
• Act as the primary point of contact for new hires during their onboarding and initial training period

• Manage the full process of assigning new patients to therapists (RBTs/BTs) and BCBAs based on availability, location, and clinical needs.
• Coordinate with clinical supervisors and BCBAs to balance caseloads and ensure providers are meeting billable hour targets.
• Oversee the transition of clients from intake and assessment into active therapy services.
• Monitor therapist availability and assist in optimizing staff utilization and scheduling alignment.
• Maintain accurate client and provider information within company systems.
• Act as the main operational point of contact between intake, scheduling, clinical staff, and leadership.
• Track waitlists and proactively work to place clients into services as soon as possible.
• Identify operational gaps or delays in the placement process and implement improvements.
• Support general office management duties and ensure smooth coordination across departments.

ABA Office Manager

Executive Assistant

• Actively manage the calendars of executives, scheduling appointments and ensuring their time is used efficiently.
• Coordinate all travel arrangements, including flight bookings, accommodations, and itineraries.
• Prepare and format presentations, reports, and other documents for meetings.
• Screen incoming communications and manage correspondence on behalf of executive team members.
• Assist in organizing company events and team-building activities.
• Maintain confidential files and records of sensitive information.
• Provide support in the execution of strategic initiatives and ad-hoc projects as required.

Recruitment

• Manage the end-to-end recruitment process, including job posting, candidate sourcing, screening, interviewing, and offer management.
• Source candidates through job boards, social media, referrals, and other innovative channels.
• Conduct initial candidate interviews to assess qualifications, cultural fit, and role alignment.
• Collaborate with hiring managers to define job requirements and create accurate job descriptions.
• Maintain and update the ATS/database with accurate candidate information.
• Build and maintain a pipeline of qualified candidates for current and future roles.
• Provide a positive candidate experience throughout the recruitment process.
• Track recruitment metrics and report on progress to management.

Recruiter

QA Engineer

• Ensure that all products and services meet stringent quality standards.
• Develop QA strategies and manage QA processes.
• Train and mentor team members.
• Promote a culture of quality across the organization.

Quality Assurance Supervisor

• Accurately enter and maintain data in internal systems, ensuring data integrity and completeness.
• Coordinate and manage scheduling for appointments, meetings, and other activities.
• Communicate with clients and team members to confirm schedules and address any changes.
• Track and update schedules in real time to ensure efficient operations.
• Support other administrative tasks as needed, including filing and document management.
• Assist in identifying and resolving scheduling conflicts or discrepancies.

Data Entry, Scheduler

• Oversee and manage the administrative aspects of ABA therapy services, ensuring compliance with policies and regulations.
• Coordinate the intake processes for new clients, maintaining accurate and organized records in the database.
• Support therapists by managing schedules, coordinating client sessions, and ensuring proper documentation is maintained.
• Facilitate communication between families, therapists, and clinical teams to enhance service delivery.
• Assist in the development and implementation of organizational policies and procedures to streamline operations.
• Monitor and report on the effectiveness of ABA programs, ensuring high-quality service standards are met.
• Provide training and support for new staff members on administrative processes and software systems.