HR Administrator

ReWorks Solutions

HR Administrator responsible for onboarding, contract administration, recruitment coordination, and HR record management. Collaborating with teams to ensure smooth HR processes.

Posted 7/9/2026full-timeRemote • 🇿🇦 South AfricaJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

The HR Administrator is responsible for providing administrative support across the contractor and employee lifecycle, with a primary focus on onboarding, contract administration, recruitment coordination, HR record management, and interview scheduling.
Ensure all information required for contract generation is accurate and complete, including:
- Start dates
- Salary and remuneration details
- Client billing rates
- Paid Time Off (PTO) allocations
- Full-time or Part-time status
- Equipment requirements
- Assist with contract amendments, queries, addendums, and contractual updates where applicable
Maintain accurate employee and contractor records across all HR systems.
Add all new contractors to the Employee Database and update records as required.
Maintain termination records and ensure contractor databases remain accurate and up to date.
Update monthly new hire reports and HR tracking documents.
Assist with payroll preparation sheet by ensuring new starter information is complete before payroll deadlines.
Monitor probation review dates where applicable.
Maintain HR files and ensure all documentation is complete, organised, and compliant.
Maintain equipment allocation records for contractors.
Ensure confidentiality of all employee, contractor, and company information.
Preparation of increase, promotion and confirmation letters for contractors.
Monitor recruitment channels and interview feedback to ensure all successful hires are captured and progressed through the onboarding process.
Prepare candidates for interviews by providing interview guidance, confirming role details, explaining interview expectations, and ensuring they are fully prepared.
Coordinate and schedule interviews between candidates, clients, recruiters, and Account Managers.
Manage interview calendars, send interview invitations, confirmations, reminders, and follow-up communications.
Liaise with clients, candidates, recruiters, and Account Managers to coordinate interview availability and reschedule interviews when necessary.
Assist with updating and maintaining the Recruitment Tracker.
Upload and maintain criminal background checks and recruitment documentation.
Maintain accurate recruitment records and provide administrative support throughout the recruitment process.
Assist the HR Manager and Recruitment Team with additional recruitment administration as required.
Coordinate with the Operations Team regarding equipment requirements for all new contractors.
Ensure equipment requests are submitted accurately and within required timelines
Assist with equipment recovery and tracking during contractor offboarding.
Exit interviews/offboarding
Maintain accurate information across all HR systems, databases, and trackers.
Ensure employee and contractor data is accurate, complete, and regularly updated.
Assist with HR reporting and monthly administrative reporting requirements.
Support HR audits by maintaining organised and compliant documentation.
Identify discrepancies in HR records and resolve them promptly.
Provide administrative support to the HR Manager.
Assist with implementing and maintaining HR policies, procedures, and Standard Operating Procedures (SOPs).
Build positive working relationships with internal teams, contractors, and clients.
Ensure a high level of professionalism, confidentiality, and customer service in all interactions.
Perform any other reasonable HR administrative duties as assigned.

Requirements

What you’ll need

Diploma or Degree in Human Resources, Business Administration, or a related field.
Minimum of 2 years' experience in an HR Administration, Recruitment Administration, or Human Resources support role.
Strong proficiency in CRMs, Google Docs, ATS
Experience maintaining HR databases and employee records.
Experience coordinating onboarding and recruitment administration.
Excellent organisational, communication, and time management skills.
**Advantageous**
Experience working with remote teams or international organisations.
Experience using Applicant Tracking Systems (ATS) and HR Information Systems (HRIS).
Experience with platforms such as Workable, Zoho CRM, or similar HR and recruitment systems.
Experience supporting independent contractors or distributed workforces.

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

HR Record ManagementContract AdministrationEmployee Database ManagementPayroll PreparationRecruitment TrackingData AccuracyCompliance ManagementInterview SchedulingDocumentation OrganizationDiscrepancy Resolution

Soft Skills

Organisational SkillsCommunication SkillsTime ManagementCustomer ServiceProfessionalism

Certifications

Diploma in Human ResourcesDegree in Business Administration