Outsource Access Careers

AI Engineer

• Amplifying Leadership Impact: Act as a true force multiplier for embedded COOs across multiple client engagements, proactively owning administrative and operational priorities so leadership can operate at the highest level.
• Building Future-Ready Systems: Design, document, and optimize robust SOPs and AI-enabled workflows, transforming ambiguous operational challenges into scalable, cost-effective digital ecosystems.
• Driving Project Momentum: Maintain absolute visibility across concurrent workstreams by managing project management systems, tracking critical action items, and ensuring seamless follow-through from all stakeholders.
• Orchestrating Growth & Support: Seamlessly manage everything from hiring coordination and ATS management to executive calendar scheduling and client-facing presentations, keeping the entire business engine running smoothly.

Operations Coordinator – AI Workflow, AI Architect

Executive Assistant

• Turning Data into Dollars: You will transform raw field notes, sketches, Matterport scans, and scope photos into highly accurate, defensible line-item property damage estimates within Xactimate, ensuring no revenue is left on the table.
• Winning the Supplement Battle: You will meticulously analyze original carrier estimates against actual site conditions to draft comprehensive, evidence-backed supplement packages that justify necessary project costs.
• Bulletproofing the Documentation: You will compile and organize crucial supporting evidence—including moisture logs, psychrometric data, and labeled field photos—to ensure strict compliance with carrier guidelines and seamless audits.
• Driving the Claims Cycle: You will proactively manage workflows and systematically follow up with insurance adjusters to accelerate approvals, keeping restoration projects moving forward without delay.

Xactimate Virtual Assistant

Billing Specialist

• Guarding Revenue Accuracy: You will meticulously review, edit, and audit complex time tracking sheets within custom time management systems. By catching errors in grammar, codes, and service descriptions before they reach the client, you ensure absolute billing integrity.
• Streamlining Portal Workflows: You will take full ownership of major client billing portals, converting financial documentation into crisp, organized formats and uploading invoices swiftly to guarantee zero friction or delays in payment cycles.
• Connecting Key Stakeholders: You will act as a central communications bridge, daily managing active shared inboxes and seamlessly collaborating with Collections departments, internal managers, and regional field offices to resolve inquiries instantly.
• Building the Playbook: You will pull regular monthly reporting insights and proactively document unique, client-specific billing rules and instructions into clear, repeatable processes to scale internal performance.

Systems Engineer

• Restructuring the Digital Workspace: You will spearhead a rigorous evaluation and complete cleanup of active boards, folder hierarchies, views, and permissions to eliminate clutter and match linear operations.
• Deconstructing Operational DNA: You will take deep dives into heavy, written text-based Standard Operating Procedures to map out hidden bottlenecks, linear dependencies, and seamless workflow phases.
• Engineering Advanced Logic: You will eliminate redundant notifications and build sophisticated multi-step internal automation structures to perfect the operational hand-off between internal teams.
• Authoring the Ultimate Maintenance Playbook: You will validate the accuracy of the system against written protocols and author a highly precise technical playbook complete with Loom recordings and logic flowcharts for long-term mastery.

Operations Systems Analyst

• Serve as the central operational anchor across multiple business operations, proactively organizing executive communications, complex schedules, and critical workflows so nothing slips through the cracks.
• Accurately track milestones, manage technical documentation via Bluebeam and AutoCAD, and coordinate project updates to ensure timelines are strictly met.
• Run essential spreadsheet data analysis, coordinate payroll support, and track expenses to keep the financial health of the businesses highly accurate and transparent.
• Handle highly sensitive business, project, and financial data with ultimate discretion, acting as a trusted operational partner to executive leadership.

Executive Assistant – Construction

Marketing Operations

• Fueling the Sales Engine: You will manage pipeline operations end-to-end—from initial lead intake and qualification to tracking workflows in HubSpot—ensuring no prospect falls through the cracks and leadership always has real-time, accurate pipeline reporting.
• Amplifying Our Message: You will own marketing execution by scheduling content, distributing newsletters, and keeping our editorial calendar on track, turning strategic ideas into consistent, high-impact visibility.
• Nurturing Key Alliances: You will keep our referral partner programs and networks vibrant by managing outreach cadences, tracking incoming referrals, and coordinating events or webinars that drive strategic growth.
• Protecting Executive Focus: You will manage meeting coordination, process transcripts, draft critical follow-ups, and handle vendor relations, ensuring the day-to-day operations run flawlessly without requiring the founder's hands-on management.

Sales & Marketing Operations Coordinator

3D Artist

• Bringing Concepts to Life: You transform raw 2D layouts and design ideas into highly precise 3D models using Rhino, laying the vital digital foundation required for seamless physical manufacturing.
• Powering Iconic Global Brands: Your precision modeling directly drives high-profile licensing projects—including beloved properties like Tetris and Hello Kitty—ensuring global products meet world-class visual standards.
• Guaranteeing Production Excellence: By maintaining razor-sharp accuracy, structured version control, and strict adherence to technical specs, you ensure internal stakeholders have flawless design assets ready for rollout with zero guesswork.
• Mastering Your Craft: Operating as our dedicated internal specialist, you dedicate 99% of your time to pure 3D modeling and product visualization, completely free from the distractions of external marketing tasks or client-facing management.

Graphic Designer, 3D Modeler

Inside Sales

• Turning Leads into Appointments: You aren't just making calls; you are the bridge between a cold prospect and a high-value sales meeting, ensuring the calendar stays full of qualified opportunities.
• Mastering the CRM Pipeline: You keep the engine running smoothly by meticulously managing lead data, ensuring no prospect falls through the cracks and every follow-up is timed for maximum impact.
• Building Instant Rapport: Every interaction is an opportunity to represent the brand with excellence, using persuasive communication to handle objections and build trust in minutes.
• Driving Growth through Consistency: By maintaining a high volume of outbound activity and rigorous follow-ups, you directly influence the bottom line and the long-term success of the client’s sales team.

Virtual Assistant – Inside Sales

Accounting Manager

• Maintain impeccable financial records by managing accounts payable and receivable with surgical precision, ensuring that the company’s cash flow remains healthy and predictable.
• By serving as the primary point of contact for vendor inquiries and statement reconciliations, you ensure that partnerships remain strong and services remain uninterrupted.
• You will transform raw financial data into organized, actionable information through diligent bank reconciliations and expense tracking, removing the guesswork from financial reporting.
• Your proactive approach to administrative accounting tasks streamlines the month-end close process, allowing the executive team to make faster, more informed business decisions.

Accounting Virtual Assistant – Part Time

Sales Development Rep

• Craft and manage high-volume outbound campaigns across email and LinkedIn
• Identify and engage key decision-makers, qualifying their needs and ensuring that every meeting set is with a high-intent lead.
• Track interactions in the CRM and optimize outreach based on data to ensure no opportunity ever falls through the cracks.
• Hit booking targets that directly translate into revenue and company expansion.

Sales Development Representative – Part Time

Digital Marketing

• Lead the charge in creating and overseeing high-impact content and social media strategies that capture attention and build authority for clients.
• Manage and optimize end-to-end marketing campaigns, from paid ads to email automation, ensuring every touchpoint is designed to convert interest into revenue.
• Turn raw metrics into actionable insights, monitoring KPIs and campaign performance to pivot strategies and maximize ROI in real-time.
• Act as a strategic partner to leadership, streamlining marketing operations and building the systems necessary to sustain rapid growth and agency excellence.

Digital Marketing Manager

Accounts Receivable

• Navigate various internal systems and third-party billing portals to manage the lifecycle of invoices
• Prepare and distribute client invoices to ensure cash flow remains uninterrupted
• Collate and upload vital supporting documentation to validate work and eliminate payment delays
• Maintain organized digital records and offer proactive administrative support to ensure auditable financial operations.

Junior Accounts Receivable Specialist

Customer Support

• Own the daily service schedule, optimizing routes and managing real-time changes.
• Act as the professional voice of the business for inbound inquiries and property management work orders.
• Meticulously manage work orders in systems like AppFolio to ensure no job falls through the cracks.
• Support the financial health of the business by following up on outstanding balances and maintaining customer relationships.

Customer Care & Operations Specialist

Marketing

• Building the Engine: You aren't just sending newsletters; you are designing high-converting digital ecosystems. Using tools like GoHighLevel and WordPress, you'll build and optimize landing pages, automated funnels, and targeted email sequences that seamlessly guide prospects from discovery to purchase.
• Owning the Brand Voice: You breathe life into raw concepts. From writing sharp, compelling copy to directing the visual layout of social media posts, presentations, and flyers, you ensure our message connects deeply and maintains absolute consistency across every single channel.
• Turning Data into Dollars: You know that a campaign's job isn't finished once it launches. You will proactively track performance metrics, analyze the results, and continuously refine our marketing strategies to ensure maximum ROI and audience engagement.
• Driving the Vision Forward: As a true owner of your projects, you take ideas from the founder and see them through to full execution. You will independently collaborate with video editors, direct web developers, and handle all the moving parts so the business can grow without bottlenecks.

Marketing Specialist

Bookkeeper

• Maintain the "source of truth" for the business, ensuring every transaction is categorized perfectly and accounts are reconciled with surgical precision.
• Prepare and analyze monthly financial statements to transform raw numbers into actionable insights.
• Manage accounts payable and receivable efficiently.
• Keep the business safe by managing tax preparations and audit requirements.