Executive Assistant

Outsource Access Careers

Executive Assistant providing administrative support to leadership, managing calendars, and collaborating on projects. Focused on optimizing processes and enhancing efficiency in a remote setup.

Posted 7/9/2026full-timeRemote • 🇺🇸 United StatesJuniorMid-LevelWebsite

Tech Stack

Tools & technologies

About the role

Key responsibilities & impact

Manage the CEO’s calendar, communications, and priorities, ensuring time is optimized for strategic focus.
Collaborate with the CEO on company-led projects by carrying out research, preparing briefs, and executing tasks as directed.
Conduct detailed research on specified topics, summarize findings, and deliver actionable insights or well-prepared briefs.
Anticipate needs, organize priorities, and ensure deadlines are met with precision.
Identify opportunities to create efficiencies, streamline workflows, and optimize the CEO’s daily activities.
Handle personal matters for the CEO, such as researching and planning weekend events, coordinating logistics, or managing household-related tasks.
Interface with other team members and, on occasion, the CEO’s spouse to ensure smooth coordination on overlapping tasks.
Use tools such as ChatGPT, ClickUp, Slack, Zoom, Notion, Google Suite (Calendar, Gmail, Drive, Docs, Sheets, Slides), and Go High Level to manage tasks effectively.
Follow through on assignments with high attention to detail and quality, ensuring that projects are delivered to a high standard.

Requirements

What you’ll need

At least 2 years experience as an executive assistant, project manager, or in operations, demonstrating an ability to support leadership effectively.
Strong background in research, planning, and managing projects from direction to completion.
Experience in managing calendars, email, and documents remotely.
Familiarity with tools like ClickUp, Slack, Zoom, Notion, Google Suite, and CRM platforms.
Exceptional organization and time management.
Strong written and verbal communication in English.
Ability to handle multiple priorities and tasks with precision and efficiency.
Proactive problem-solving and decision-making.
Self-motivated, tech-savvy, and able to anticipate needs.

Benefits

Comp & perks

Comprehensive HMO coverage for you and your dependents.
Group Life Insurance Benefit to safeguard your future.
Virtual Credit Card for added convenience and purchasing power.
Generous Paid Leaves to recharge and prioritize personal time.
Full support for required government benefits.
13th Month Salary: A festive bonus to celebrate the year’s hard work.
Overtime Pay: Compensation for your extra effort and time.
Night Differential: Additional pay for working late hours or shifts.
Performance-based incentives to reward your contributions and achievements.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Project ManagementResearchCalendar ManagementEmail ManagementDocument Management

Soft Skills

Exceptional OrganizationTime ManagementAttention to DetailSelf-MotivatedProactive Decision-Making