Gray

Project Scheduler

• Assisting the Lead Project Scheduler in developing and maintaining the project schedule.
• Work with the Lead Project Scheduler, Site Management, and Project Management teams to plan and sequence work relative to the project schedule while maintaining frequent communication.
• Evaluate construction sequencing, help the project team plan efficient workflows.
• Assist in planning and sequencing work relative to the project schedule.
• Assist with the assessment of project schedules to identify and mitigate scheduling conflicts and compression.
• Assist in reviewing schedules from a safety perspective, helping to identify potential safety concerns and incorporating mitigation points where applicable.
• Review two-to-three-week lookahead schedules for accuracy and construction sequencing.
• Evaluate and communicate construction critical path(s) to the project team, trade partners, and the Customer.
• Help evaluate and communicate the impact of Customer decisions, design delays, and trade partner progress on the project schedule to mitigate critical path delays and prepare time impact analyses (TIAs) as required.
• Always be looking for opportunities to learn and develop new skills to enhance project schedule performance, lead by example, and adhere to Gray's policies and procedures.

• Assisting the Lead Project Scheduler in developing and maintaining the project schedule.
• Work with the Lead Project Scheduler, Site Management, and Project Management teams to plan and sequence work relative to the project schedule while maintaining frequent communication with the Lead Project Scheduler, project team, and trade partners.
• Evaluate construction sequencing and help the project team plan efficient workflows.
• Assist in planning and sequencing work relative to the project schedule.
• Assist with the assessment of project schedules to identify and mitigate scheduling conflicts and compression.
• Help in reviewing schedules from a safety perspective, identifying potential safety concerns and incorporating mitigation points where applicable.
• Review two-to-three-week lookahead schedules for accuracy and construction sequencing.
• Communicate construction critical path(s) to the project team, trader partners, and the Customer.
• Evaluate and communicate the impact of Customer decisions, design delays, and trade partner progress on the project schedule to mitigate critical path delays and prepare time impact analyses (TIAs) as required.
• Always look for opportunities to learn and develop new skills to enhance project schedule performance and adhere to Gray's policies and procedures.

Administration

• Perform a variety of timekeeping duties, including leading weekly and biweekly reconciliation of timecards.
• Monitor clock-in/out activity for craft hourly employees.
• Coordinate data entry for new hires, rehires, terminations, rate changes, and other HR updates to ensure timely delivery to the Gray Construction payroll team.
• Enter and process per diem in CMiC; ensuring that amounts uploaded accurately reflect information.
• Review payroll reports for accuracy, correcting errors as needed.
• Assist with the timely filing of payroll-related taxes.
• Processes check adjustments and shortages.
• Verifies and enters vacation, sick, and holiday pay.
• Provide payroll support to NexGen employees and third-party craft personnel.
• Review craft timecards for unapproved punches and resolve discrepancies with project approvers.
• Process weekly craft payroll, including running reports, managing rate changes, and handling per diem requests.
• Process terminations for team members in UKG Pro, ensure proper documentation and compliance with best practices, and escalate any concerns or risks to HR Manager.
• Ensure compliance with company policies, procedures, and global standards.
• Maintain confidentiality of payroll records and sensitive employee information.
• Plan, organize, and execute assignments as directed.
• Meet expectations for attendance and punctuality.
• Processes unemployment claims, employment verifications, garnishments and child support.
• Perform other duties as assigned.

Timekeeping Administrator

Business Development Rep

• Develop and executes sales plan to drive revenue for accounts and market.
• Provides business development plan for assigned market areas of responsibility.
• Develops professional relationships with new and existing customers, industry representatives and Assists in the preparation and presentation of proposals for new and existing projects.
• Provides international business development support, as directed by Sales Manager.
• Represents company at trade shows and trade association meetings.
• Delivers sales presentations to key customers in coordination with business unit managers.

Director, Business Development

Manager

• Direct activities and coordinate the day-to-day quality control system and procedures for the company, from project startup to completion
• Attend project pre-construction meetings to discuss the QMS Program and review Lessons Learned
• Manage daily activities of the quality control program
• Train team members in the use of the quality control program
• Perform administrative set up of projects within the quality program database
• Conduct jobsite inspections/audits to ensure that quality controls are in place
• Work with Project Managers, Site Managers and Design Managers to ensure quality performance and installation of materials

Quality Manager – Concrete Division

Concrete Estimator

• Review RFPs to determine company interest in pursuits
• Complete quantity take-offs and document reviews for cost estimates
• Solicit bids and proposals from vendors
• Verify scopes and level bids from vendors and suppliers
• Prepare proposals and participate in bid review and pre-award meetings
• Assist with project turnover after award
• Conduct job walks to observe field conditions that may impact construction activities and potential bids
• Negotiation of bids to obtain competitive pricing from vendors and suppliers
• Support the Senior Estimator and Preconstruction Manager as needed

Estimator – Concrete Division

• Manage daily activities of the quality control program.
• Attend project pre-construction meetings to discuss the QMS Program and review Lessons Learned in the presence of subcontractors and manufacturers.
• Train team members in the use of the quality control program.
• Conduct jobsite inspections/audits to ensure that quality controls are in place and report findings to the Project Team and Leadership.
• Perform quality control inspections of installations as they are being put in place to ensure compliance and coordination with the contract documents.
• Create and maintain an approved Project Specific Quality Control Plan.

Site Quality Manager

• Will function as the overall Site Manager during off rotation for the Site Manager.
• Assist in developing scopes of work for review and approval.
• Assist in the development and management of project schedule.
• Prepare estimates in areas of self-performed work and assist in complete project estimate.
• Depending on the size of the project may function as a Site Manager for small projects (under 5 million).
• Responsible for multiple divisions of work, all aspects of the means and method of construction.
• Solicit prices from subcontractors, vendors, and suppliers for review and approval.
• Assist in selection of qualified bidders, negotiate final prices, draft subcontracts and purchase orders.
• Assist in the preparation of various reports, i.e. cost to complete, monthly billings and status reports, progress tracking
• Review all drawings, i.e. shop, architectural, structural, etc. when they are issued to the field and coordinate and maintain a current set at all times.
• Studies specifications to plan procedures for construction on basis of starting and completion times and staffing requirements for each phase of construction.
• Implements procedures and assists in identifying staffing needs.
• Assist in locating, evaluating, and selecting potential subcontractors, vendors, and suppliers as it related to the General Conditions budget.
• Assist in pricing work, draft changes and change orders and in ensuring customer satisfaction with the project.
• Assist Coordinating and managing on-site construction activities from pre-start-up to completion.
• Schedule work, including subcontractors.
• Determine materials, equipment and tools needed.
• Secure appropriate supply sources.
• Set up and close out construction site.
• Establish and maintain high safety and quality standards in accordance to company and industry standards.
• Serve as on-site safety when one is not specifically assigned to the project, able to stop work, discipline team members, and remove team members/subcontractors from the site in the absence of the Site Manager.
• Able to make decisions regarding safety and quality on the spot to make improvements, without further approval.
• Will resolve issues and act on behalf of management while keeping the financial impact of decisions in mind as it relates to potential out of scope items
• Responsible for procurement of tools and materials to be delivered at specified times to conform to work schedules.
• Confers with and directs supervisory personnel and subcontractors engaged in planning and executing work procedures, interpreting specification, and coordinating various phases of construction to prevent delays.
• Confers with supervisory personnel to resolve complaints and grievances within work force.
• Prepares or review reports on progress, materials used and costs, and adjusts work schedules as indicated by reports.
• May provide expert advice as it relates to a specific division of work.
• Will meet with the customer and refer all customer requested changes to the SM and PM for proper disposition.
• Will work with city officials, OSHA, and inspectors throughout the duration of the project.
• Ensure required inspections are conducted per the project specifications and documents and proper documentation is kept
• Responsible for the communication, implementation and enforcement of Gray’s safety program on site.
• Other duties may be assigned.

Assistant Site Manager

• Enforce the use of safety equipment/clothing as required by OSHA and company safety regulations.
• Reinforce that team members on the project site are in compliance with the safety requirements of the company.
• Ensure that appropriate safety records are maintained.
• Ensure that work areas are maintained in a neat, safe and orderly fashion.
• Investigate cause of an incident and complete reports as required.
• Assist Site Manager in administrative counseling to team members and subcontractors who are in non-compliance with safety requirements.
• Hold safety meetings/jobsite review as part of coordination meetings.
• Responsible for conducting daily safety meetings.
• Responsible for conducting orientation and jobsite specific training.
• Responsible for the communication, implementation and enforcement of Gray’s safety program on site.

Assistant Site Safety Manager

Office Coordinator

• Oversee daily office operations, including vendor relationships, supply management, and facilities coordination.
• Manage budgets and expenditures related to office supplies, equipment, and administrative needs.
• Support logistics for meetings, visitors, and events to ensure a professional and welcoming environment.
• Partner with the Office Executive to ensure operational efficiency and compliance with company policies.
• Plan and execute office and regional engagement events such as celebrations, wellness activities, recognition programs, and team-building events.
• Partner with People Ops to implement initiatives that foster culture, inclusion, and collaboration.
• Serve as a visible culture ambassador, building relationships across teams and ensuring Gray’s values are reflected in the daily office environment.
• Gather feedback from team members and share insights with the Manager, Team Member & Community Engagement to improve engagement programming.
• Coordinate local community service and volunteer opportunities for team members aligned with Gray’s values and partnerships.
• Coordinate local office initiatives within the community and partner with local organizations to extend Gray’s brand and impact.
• Support company-wide talent outreach programs such as internship activities, ACE program events, and career fairs.
• Collaborate with the People Ops and other regional offices to align local programs with enterprise strategies and share best practices.
• Partner with local leaders to support recruiting activities, intern programs, and initiatives that strengthen office culture.
• Other duties as assigned.

Office Engagement Coordinator

Accounting Manager

• Support the finance team by posting miscellaneous cash receipts as needed.
• Perform general administrative tasks, including scanning check stubs and organizing digital records for ease of access.
• Prepare and mail credit cards to employees as part of the company’s credit card issuance and management process.
• Accurately enter vendor invoices into the accounting system for processing and payment.
• Assist with reviewing and authorizing subcontractor invoices, ensuring accuracy and adherence to contract terms.
• Provide backup support for compliance reviews to ensure alignment with company policies and procedures.
• Review and post invoices, ensuring prompt and accurate processing.
• Process travel and expense requests through Concur, verifying information for accuracy and policy compliance.
• Other duties assigned by accounting team/manager.

Accounting Intern

Architect

• Confer, work with and support other Directors, Business Unit Leaders and Project Executives to ensure coordination and alignment of goals.
• Build and maintain strong relationships through active engagement and effective communication.
• Support and contribute to development and implementation of approved strategic plans that are in-line with the Gray Inc Strategic Priorities.
• Propose improvement initiatives for the company, Process and Standards, Studio, and ways of working.
• Lead studio financial stewardship, including resource planning, utilization, fee guardrails and project health.
• Align studio priorities with Gray AES’s focus on stability and execution excellence.
• Lead a Studio in the Architecture Business Unit.
• Oversee and manage Studio operations.
• Foster a collaborative and supportive Studio environment, with a culture of curiosity, accountability and professional growth.
• Actively mentor and develop team members.
• Conduct team member performance reviews, providing actionable feedback, as necessary.
• Collaborate with internal and external customers, and internal and external stakeholders to ensure customer satisfaction.
• Support Project Team during project execution, monitor design quality, project documentation, project financials, changes, design schedule, risks and other project KPIs to ensure execution excellence.
• Monitor and enforce compliance with Gray AES standards and processes.

Director, Architecture

• Prepares architectural plans as directed by design managers and assists design managers in construction administration activities.
• Assists with layout of project and integrates engineering elements into unified design for customer review and approval.
• Prepares scale drawings and contract documents for customers, construction personnel, sub-consultants, and design-build subcontractors.
• May assist design managers in administration, review, and coordination of project submittals.
• May periodically assist design managers in conducting on-site observation of work during construction to monitor compliance with plans.
• Prepares studies and reports.
• Prepares project designs and plans using computer assisted design software and equipment.

Architectural Tech II

Engineer

• Assist with project safety compliance efforts.
• Support the understanding and distribution of job cost information and project estimates.
• Contribute to project sequencing and scheduling efforts.
• Help track project progress and participate in the analysis of production.
• Assist in project cost reporting and other administrative duties.
• Support material/equipment procurement processes.
• Help manage change order requests and tracking.
• Coordinate with general contractors/owners under supervision.
• Assist with reporting requirements, including field time and productivity, materials, safety, and other relevant aspects.
• Learn and comply with company standards and industry regulations.

Traveling Project Engineer – Concrete Division

• Oversee Site Commissioning team
• Provide training for team member career development
• Meet with Project executives to establish commissioning scope
• Review Subcontractor Exhibit A scope of work
• Train Site teams and trade partners in CxAlloy
• Assist in reviewing and approving commissioning plans
• Manage Commissioning database for assigned projects
• Perform audits on project sites
• Generate Commissioning status reports
• Ensure products are working according to specifications
• Lead onsite commissioning meetings
• Attend Pre-construction meetings

Project Scheduler

Project Scheduler

Timekeeping Administrator

Director, Business Development

Quality Manager – Concrete Division

Estimator – Concrete Division

Site Quality Manager

Assistant Site Manager

Assistant Site Safety Manager

Office Engagement Coordinator

Accounting Intern

Director, Architecture

Architectural Tech II

Traveling Project Engineer – Concrete Division

Senior Manager, Commissioning